Modify styles using the Style Inspector
Video: Modify styles using the Style InspectorNew to Word 2007 is the Style Inspector. It allows you to reset and clear paragraph and character formatting from your styles and to see what type of direct formatting may be applied to your paragraphs, characters and styles. To see how this works, let's play around in a new document. To open the Style Inspector, first open the Style pane, and you can do Alt+Ctrl+Shift+S on your keyboard, and your Style pane pops up. What we're going to do is we're going to open up the Style Inspector, and you may remember these other buttons down here, like New Style if you've been following along.
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In Word 2007: Styles in Depth, author Mariann Siegert shows how to take advantage of Word styles to make professional documents. The course starts off with a demonstration of the benefits of using styles and then shows how to apply, create, and modify styles to suit individual needs. More advanced topics include creating a table of contents from styles, using Quick Styles and style sets, sorting and hiding styles, restricting styles in protected documents, using keyboard shortcuts for styles, and much more. Exercise files are included with the course.
- Understanding the five types of Word styles
- Using the Style pane
- Swapping styles with Find and Replace
- Formatting bulleted and numbered lists with styles
- Basing a new style on an existing one
- Modifying styles with the Style Inspector
- Building a table of contents with styles
- Linking styles with multilevel lists
- Copying, deleting, and renaming styles
- Setting document and style defaults
Modify styles using the Style Inspector
New to Word 2007 is the Style Inspector. It allows you to reset and clear paragraph and character formatting from your styles and to see what type of direct formatting may be applied to your paragraphs, characters and styles. To see how this works, let's play around in a new document. To open the Style Inspector, first open the Style pane, and you can do Alt+Ctrl+Shift+S on your keyboard, and your Style pane pops up. What we're going to do is we're going to open up the Style Inspector, and you may remember these other buttons down here, like New Style if you've been following along.
Your Style Inspector is in the middle.
So click on it, and there it is.
By looking at the Style Inspector, and I'm just going to move my mine over here
to the right, by looking at the Style Inspector, you'll see Paragraph
Formatting is set to Normal.
And again, in previous movies, we learned that the Normal style is always in use
when you open a new document, by default.
So the Normal style is in use.
We have no direct formatting.
That's this area here that says Plus:
And it's just set to the default right now.
And then underneath of it, it says Plus:
We're going to apply bold, italics and underline. So click on B, I and U. Now as we're doing that, you notice down here at the bottom it says Text level formatting. It's been directly applied of bold, italics and underline. Let's change the Font. It doesn't matter which one you choose. I'll just use Arial here. And now Arial is added. Let's do one more thing. Let's Center it. When you center this style, look what happens.
It changes from Plus down here in the bottom as your direct formatting to something that's being directly formatted up here. We even have a Latin up here now, (Latin) Arial, Bold, Italics, Underline and Centered. And they all follow underneath the Paragraph Formatting. What's at work here is known as cascading styles, where one of your styles, or direct formatting, overrides another, which depends on where it resides in the cascade. Let's select the word "galleries" up here in the first paragraph.
And just double-click on it. And we're going to make it red. So let's change the font color by going up here to the top. And it looks like a giant A with an underline underneath of it, and click on the down arrow and choose red. And now we have a red "galleries" here. If you look over here, now we have Plus: Arial, Bold, Italics, Underline, Red as part of the Text level formatting, and up here at the top, the Paragraph formatting also has all those things, except for the difference you might notice is this says Centered, but not Red.
And this doesn't have Centered in it. It only says Red.
So that's a difference there.
Now again, that's part of the cascading styles and how they work.
We're going to select that first paragraph again.
And we're going to apply the Heading 1 style from our Styles pane.
Now look what happens.
The Paragraph formatting up here at the top says Heading 1, has Plus:
Click on this very last button right here.
It looks like an A with a little eraser.
If you hold your mouse over it, you get a tooltip that says Clear
And when you click on it, it removes that.
So that's what each one of these little erasers will do for you over here.
You can click on this first one where it says Reset to Normal Paragraph style,
and that's a handy one. But you see we still have some formatting left.
You could tell that it's still bold or something going on there.
So look, it says Plus:
So a little trick here is to click on Clear All, and that'll reset it back to the base, even though it said Normal up at the top. I found if you click on Clear All that'll help. There are a few more buttons down here at the bottom that are nice to know that they're there. This Reveal Formatting, we covered this in an earlier movie, but it's nice to have this button here, because if you're not sure exactly what's going on, like if I do a Ctrl+Z here and get our bold back, I'm not sure what's going on. I can click on the Reveal Formatting.
And I have my Style pane here. And here is my Reveal Formatting pane. It will tell me exactly what's going on in that paragraph. I can see, if I turn all of my options on that we talked about in an earlier movie, the Margins, the Sections, the Layout, the Paragraph, everything here. So the Reveal Formatting pane will work well in a lot of instances, and it's easy to get to from the Style Inspector. And also, you have New Style. Double-click on "galleries" again, and let's make it red, and red should still be on, so you should be able to just click the giant A. And we'll make it red again.
Click on the New Style button, and we're going to call this Txt Red, and where it says Style type, we're going to click on the down arrow, and we're going to choose Character and then click on OK. Now, you have your new style, and if you use your non-contiguous text selection, which means just double-click on any word, hold your Ctrl key down and double-click on a few more while you have the Ctrl key held down, then we can apply the Txt Red character style from the Style pane bye just clicking on it, and it applies it to everything.
It floats on top of everything, so you can move it around. You can move it all the way to the left, and it will dock. You can take it and move it all the way over to the right. I'm clicking on this blue area here at the very top, anywhere in here. I can just move it anywhere I want. The neat thing is, too, that if I go to View and I go to the Draft mode, it's still there. If I close this Style pane, it's still there. Now you can close it by clicking on the little X at the top-right. The new 2007 Style Inspector could be a handy little tool to have around when you're utilizing the power of styles.
Find answers to the most frequently asked questions about Word 2007: Styles in Depth .
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- Q: How do I make Word revert to the original document styles, the ones that it came with?
- A: To restore the original styles in Word 2007, open your new document, choose the Styles group on the Home tab, and choose Change Style > Style Set. Select Word 2007.To set Word 2007 as the default style set for all documents going forward, go back to the Styles group, choose Change Styles, and then click Set as Default.To delete any additional styles you may have added, open the Styles pane (Ctrl+Shift+Alt+S), click the arrow to the right of the style name in the list, and choose Delete from the menu that appears. Note you cannot delete the styles that ship with Word. (The Delete option will be grayed out for these.)
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