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Modify styles using the Style Inspector

From: Word 2007: Styles in Depth

Video: Modify styles using the Style Inspector

New to Word 2007 is the Style Inspector. It allows you to reset and clear paragraph and character formatting from your styles and to see what type of direct formatting may be applied to your paragraphs, characters and styles. To see how this works, let's play around in a new document. To open the Style Inspector, first open the Style pane, and you can do Alt+Ctrl+Shift+S on your keyboard, and your Style pane pops up. What we're going to do is we're going to open up the Style Inspector, and you may remember these other buttons down here, like New Style if you've been following along.

Modify styles using the Style Inspector

New to Word 2007 is the Style Inspector. It allows you to reset and clear paragraph and character formatting from your styles and to see what type of direct formatting may be applied to your paragraphs, characters and styles. To see how this works, let's play around in a new document. To open the Style Inspector, first open the Style pane, and you can do Alt+Ctrl+Shift+S on your keyboard, and your Style pane pops up. What we're going to do is we're going to open up the Style Inspector, and you may remember these other buttons down here, like New Style if you've been following along.

Your Style Inspector is in the middle. So click on it, and there it is. By looking at the Style Inspector, and I'm just going to move my mine over here to the right, by looking at the Style Inspector, you'll see Paragraph Formatting is set to Normal. And again, in previous movies, we learned that the Normal style is always in use when you open a new document, by default. So the Normal style is in use. We have no direct formatting. That's this area here that says Plus: . And then Text level formatting, you have Paragraph Formatting with your paragraph styles, Text level formatting, this would be where your Character style shows up.

And it's just set to the default right now. And then underneath of it, it says Plus: , so that all these areas are blank because of course we haven't started typing anything yet, but let's see how this thing works. We're going to type an equals sign and then rand for random, and then we're going to do open and close parentheses and do Enter. There are no spaces. We'll get our three random paragraphs of text. We're going to select the very first paragraph. So select it, and notice now the Normal style is still in use.

We're going to apply bold, italics and underline. So click on B, I and U. Now as we're doing that, you notice down here at the bottom it says Text level formatting. It's been directly applied of bold, italics and underline. Let's change the Font. It doesn't matter which one you choose. I'll just use Arial here. And now Arial is added. Let's do one more thing. Let's Center it. When you center this style, look what happens.

It changes from Plus down here in the bottom as your direct formatting to something that's being directly formatted up here. We even have a Latin up here now, (Latin) Arial, Bold, Italics, Underline and Centered. And they all follow underneath the Paragraph Formatting. What's at work here is known as cascading styles, where one of your styles, or direct formatting, overrides another, which depends on where it resides in the cascade. Let's select the word "galleries" up here in the first paragraph.

And just double-click on it. And we're going to make it red. So let's change the font color by going up here to the top. And it looks like a giant A with an underline underneath of it, and click on the down arrow and choose red. And now we have a red "galleries" here. If you look over here, now we have Plus: Arial, Bold, Italics, Underline, Red as part of the Text level formatting, and up here at the top, the Paragraph formatting also has all those things, except for the difference you might notice is this says Centered, but not Red.

And this doesn't have Centered in it. It only says Red. So that's a difference there. Now again, that's part of the cascading styles and how they work. We're going to select that first paragraph again. And we're going to apply the Heading 1 style from our Styles pane. Now look what happens. The Paragraph formatting up here at the top says Heading 1, has Plus: , and there's no direct formatting at all in the character part of the styles. So click on the word "galleries," and you'll see Plus: Red.

Click on this very last button right here. It looks like an A with a little eraser. If you hold your mouse over it, you get a tooltip that says Clear Character Formatting. And when you click on it, it removes that. So that's what each one of these little erasers will do for you over here. You can click on this first one where it says Reset to Normal Paragraph style, and that's a handy one. But you see we still have some formatting left. You could tell that it's still bold or something going on there. So look, it says Plus: . It says, Default none. It says Plus: here.

So a little trick here is to click on Clear All, and that'll reset it back to the base, even though it said Normal up at the top. I found if you click on Clear All that'll help. There are a few more buttons down here at the bottom that are nice to know that they're there. This Reveal Formatting, we covered this in an earlier movie, but it's nice to have this button here, because if you're not sure exactly what's going on, like if I do a Ctrl+Z here and get our bold back, I'm not sure what's going on. I can click on the Reveal Formatting.

And I have my Style pane here. And here is my Reveal Formatting pane. It will tell me exactly what's going on in that paragraph. I can see, if I turn all of my options on that we talked about in an earlier movie, the Margins, the Sections, the Layout, the Paragraph, everything here. So the Reveal Formatting pane will work well in a lot of instances, and it's easy to get to from the Style Inspector. And also, you have New Style. Double-click on "galleries" again, and let's make it red, and red should still be on, so you should be able to just click the giant A. And we'll make it red again.

Click on the New Style button, and we're going to call this Txt Red, and where it says Style type, we're going to click on the down arrow, and we're going to choose Character and then click on OK. Now, you have your new style, and if you use your non-contiguous text selection, which means just double-click on any word, hold your Ctrl key down and double-click on a few more while you have the Ctrl key held down, then we can apply the Txt Red character style from the Style pane bye just clicking on it, and it applies it to everything.

It floats on top of everything, so you can move it around. You can move it all the way to the left, and it will dock. You can take it and move it all the way over to the right. I'm clicking on this blue area here at the very top, anywhere in here. I can just move it anywhere I want. The neat thing is, too, that if I go to View and I go to the Draft mode, it's still there. If I close this Style pane, it's still there. Now you can close it by clicking on the little X at the top-right. The new 2007 Style Inspector could be a handy little tool to have around when you're utilizing the power of styles.

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This video is part of

Image for Word 2007: Styles in Depth
Word 2007: Styles in Depth

43 video lessons · 6661 viewers

Mariann Siegert
Author

 
Expand all | Collapse all
  1. 2m 27s
    1. Welcome
      1m 35s
    2. Using the exercise files
      52s
  2. 22m 26s
    1. Why use styles?
      4m 25s
    2. Creating your first style
      4m 3s
    3. Displaying styles in use with the Style area
      3m 59s
    4. Viewing formatting applied to a style
      4m 24s
    5. Overview of the five types of styles
      5m 35s
  3. 28m 27s
    1. Using the Styles pane to apply styles
      5m 9s
    2. Applying styles using the Apply Styles box and alias names
      3m 54s
    3. Using the classic 2003 Style box
      4m 58s
    4. Replacing one style with another using Find and Replace
      3m 22s
    5. Using table styles to add professional design
      2m 58s
    6. Formatting numbered and bulleted lists using styles
      8m 6s
  4. 34m 3s
    1. Naming conventions and aliases for styles
      2m 53s
    2. Creating a paragraph style by example
      7m 21s
    3. Creating character styles
      6m 12s
    4. Creating a new style by definition
      5m 56s
    5. Basing one style upon another
      6m 13s
    6. Making custom table styles
      5m 28s
  5. 18m 33s
    1. Updating a style to match selected text
      3m 49s
    2. Modify styles using the Style Inspector
      7m 0s
    3. Automatically modifying styles
      3m 41s
    4. Modifying table styles
      4m 3s
  6. 12m 56s
    1. Applying styles with a click
      4m 29s
    2. Saving a selection as a new Quick Style
      2m 55s
    3. Adding and removing styles in the Quick Styles Gallery
      5m 32s
  7. 16m 50s
    1. Formatting an entire document with one click
      3m 17s
    2. What makes Quick Style sets work?
      6m 25s
    3. Saving custom styles in a new Quick Style set
      7m 8s
  8. 15m 15s
    1. Applying styles to build a table of contents
      7m 8s
    2. Generating a table of contents from applied styles
      5m 0s
    3. Modifying built-in table of content styles
      3m 7s
  9. 7m 26s
    1. Defining and using a new list style
      7m 26s
  10. 15m 10s
    1. Copying styles between documents and templates
      6m 56s
    2. Deleting unneeded styles and Quick Style sets
      4m 39s
    3. Renaming styles
      3m 35s
  11. 13m 46s
    1. Navigating using styles
      5m 4s
    2. Using and assigning style keyboard shortcuts
      5m 49s
    3. Printing a list of styles and keyboard assignments
      2m 53s
  12. 17m 26s
    1. Setting font, document, and template defaults in Word 2007
      6m 26s
    2. Setting sort order and styles to show
      6m 22s
    3. Editing, hiding, recommending, and restricting styles
      4m 38s
  13. 13s
    1. Goodbye
      13s

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