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Word 2010 Essential Training
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Managing documents with Backstage view


From:

Word 2010 Essential Training

with Gini Courter

Video: Managing documents with Backstage view

In Word 2010, all the commands you'll commonly use when managing files are together in one central location called Backstage View. Whether you're opening or saving a document, printing, sharing by e-mail or saving your document as a PDF, or on a Share Point site, you'll find all the tools you need by simply stepping Backstage. It's easy to access Word's Backstage view, also simply called Backstage. Just click the File tab on the Ribbon. Backstage, you can access commands to Save, save a document in a different location, as well as the Open and Close commands.
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  1. 5m 39s
    1. Welcome
      1m 8s
    2. Using the exercise files
      1m 34s
    3. Creating placeholder text
      2m 57s
  2. 33m 47s
    1. Using the Word interface
      8m 56s
    2. Understanding the Ribbon
      8m 10s
    3. Customizing the Quick Access toolbar
      3m 10s
    4. Using Word's document tools
      8m 5s
    5. Using the Navigation pane to find words or phrases in a document
      5m 26s
  3. 30m 53s
    1. Managing documents with Backstage view
      4m 42s
    2. Creating a new document from a template
      5m 11s
    3. Making it easy to find and open documents
      3m 59s
    4. Saving a Word document for yourself or others
      7m 1s
    5. Printing a document and choosing a printer
      3m 33s
    6. Setting print options
      6m 27s
  4. 24m 24s
    1. Selecting text using the mouse and keyboard shortcuts
      4m 57s
    2. Rearranging text using Cut, Copy, and Paste
      7m 38s
    3. Undoing and redoing actions
      4m 8s
    4. Finding and replacing text
      7m 41s
  5. 27m 40s
    1. Understanding fonts
      6m 32s
    2. Working with fonts
      5m 29s
    3. Applying basic formatting
      6m 25s
    4. Changing the case of text
      4m 22s
    5. Using text effects and adding impact to a document
      4m 52s
  6. 29m 44s
    1. Aligning and justifying paragraphs
      2m 55s
    2. Changing line spacing
      5m 2s
    3. Using indents and setting tabs
      7m 20s
    4. Creating a bulleted or numbered list
      6m 11s
    5. Keeping text together through page breaks
      4m 2s
    6. Applying shading and borders to paragraphs
      4m 14s
  7. 50m 10s
    1. Power formatting with styles
      7m 34s
    2. Changing a document's theme
      6m 59s
    3. Changing style sets, color sets, fonts, and paragraph spacing
      3m 31s
    4. Applying Quick Styles and clearing formatting
      5m 18s
    5. Creating a Quick Style set
      6m 24s
    6. Using the Navigation pane with styles
      3m 1s
    7. Easily creating a table of contents
      5m 32s
    8. Restricting formatting to a selection of styles
      4m 58s
    9. Creating a multilevel list using styles
      6m 53s
  8. 48m 1s
    1. Creating a table to organize text
      6m 11s
    2. Converting text to tables
      3m 36s
    3. Formatting tables for readability
      4m 8s
    4. Adding and removing columns
      5m 36s
    5. Sorting table data
      5m 19s
    6. Merging, splitting, and formatting cells to create a form
      8m 53s
    7. Converting a table to text
      2m 41s
    8. Inserting an Excel table for calculations and charts
      7m 18s
    9. Using Quick Tables
      4m 19s
  9. 1h 7m
    1. Illustrating documents with pictures, shapes, and clip art
      8m 43s
    2. Positioning, sizing, and cropping graphics
      6m 11s
    3. Wrapping text around graphics
      4m 54s
    4. Laying out text and graphics with a table
      6m 50s
    5. Adjusting brightness, contrast, and sharpness of photos
      4m 30s
    6. Applying special effects to graphics
      5m 4s
    7. Applying styles to graphics
      5m 40s
    8. Illustrating with charts: Inserting a chart from Excel
      8m 26s
    9. Illustrating with diagrams: Using SmartArt
      10m 22s
    10. Illustrating with screenshots: Capturing screenshots from your computer
      3m 17s
    11. Illustrating with WordArt
      3m 35s
  10. 34m 10s
    1. Understanding building blocks
      3m 41s
    2. Numbering pages and applying headers and footers
      6m 56s
    3. Adding cover pages and blank pages
      3m 50s
    4. Using text boxes for document design
      8m 16s
    5. Creating and saving custom headers and footers
      6m 21s
    6. Creating and saving Quick Parts
      5m 6s
  11. 23m 40s
    1. Setting page margins, page orientation, and paper size
      6m 30s
    2. Inserting sections to organize a document
      5m 17s
    3. Using columns
      5m 23s
    4. Using watermarks, page borders, and colors
      6m 30s
  12. 20m 15s
    1. Checking spelling and grammar
      5m 6s
    2. Setting proofing and AutoCorrect options
      7m 21s
    3. Using the Thesaurus and Research and Translation tools
      7m 48s
  13. 21m 3s
    1. Tracking changes and showing markup
      5m 29s
    2. Accepting and rejecting changes
      4m 35s
    3. Comparing and combining documents
      6m 42s
    4. Coauthoring documents with SharePoint
      4m 17s
  14. 40m 56s
    1. Trouble-free document sharing
      5m 38s
    2. Emailing a document
      4m 4s
    3. Saving a document to a Windows Live drive
      4m 8s
    4. Saving to SharePoint and sharing a document link
      3m 59s
    5. Using Word on the web
      3m 4s
    6. Blogging with a document
      4m 27s
    7. Finalizing and password-protecting a document
      3m 38s
    8. Restricting editing for all or part of a document
      6m 3s
    9. Digitally signing a document
      5m 55s
  15. 25m 18s
    1. Changing Word options
      5m 42s
    2. Customizing the Ribbon
      7m 22s
    3. Creating and playing a macro
      8m 8s
    4. Assigning a macro to the Ribbon
      4m 6s
  16. 31s
    1. Goodbye
      31s

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Word 2010 Essential Training
8h 3m Beginner Jun 08, 2010

Viewers: in countries Watching now:

In Word 2010 Essential Training, Gini Courter uses real-world examples to teach the core features and tools in Word 2010. The course starts off with an orientation of the Word 2010 interface, and then delves into the functionality at the heart of Word: creating, editing, and formatting documents. It also covers proofing documents, reviewing documents with others, sharing and securing documents, working with tables, and illustrating documents. Exercise files are included with the course.

Topics include:
  • Creating documents with templates
  • Adding SmartArt diagrams to documents
  • Working with fonts
  • Setting up document styles
  • Formatting headers, footers, and cover pages
  • Organizing text in tables
  • Modifying page layout, including margins, orientation, and page size
  • Tracking changes and showing markup
  • Sharing documents
Subjects:
Business Computer Skills (Windows) Word Processing Teacher Tools Education Student Tools
Software:
Word
Author:
Gini Courter

Managing documents with Backstage view

In Word 2010, all the commands you'll commonly use when managing files are together in one central location called Backstage View. Whether you're opening or saving a document, printing, sharing by e-mail or saving your document as a PDF, or on a Share Point site, you'll find all the tools you need by simply stepping Backstage. It's easy to access Word's Backstage view, also simply called Backstage. Just click the File tab on the Ribbon. Backstage, you can access commands to Save, save a document in a different location, as well as the Open and Close commands.

Info displays the Properties settings for this document. For example, on the right, you can see the document size, the number of pages, its length, how much approximate time has been spent editing this document, authors and other document properties. This document is currently saved in Compatibility mode, as you can tell from the Title bar, so that it can be opened using older versions of Word, like Word 97 or Word 2003. This provides really nice compatibility in an environment where people have different versions of Word.

But as a Word 2010 user, I give something up. I can't use all of the new features of Word 2010 in Compatibility mode. To convert this document to Word 2010, so I can use some of the exciting new features, I simply click the Convert button. A dialog box appears prompting me to say OK. I know I'm moving to new file format. And now this document is no longer in Compatibility mode. If I want Word 2003 users, or Word 97 users to be able to open this document, I can always save it in an older version, by choosing File > Save As, and then choosing Word 97-2003 document as the file type when I save this file.

Returning backstage, in Info there are also three tools that help me check my documents before I share them with others. They're all under Check for Issues. The first, the Document Inspector, helps me inspect my document to ensure that I don't accidentally include private or proprietary information that recipients or people outside of my organization just shouldn't see. The Accessibility Checker reviews the document and tells me what changes I need to make so that the document can be more easily used by people using screen readers, or other accessibility devices.

Check Compatibility looks at my document and previews any changes that would be made if I saved this document in that older format. Recent, displays recently opened documents and recently opened file locations. And it allows me to Pin those places or documents, so that they'll always remain on this list. This is one of my new features. If, for example, I would be working on this handbook a lot, I can Pin it here, and it will always appear on the top of my Recent Documents list, no matter how many other documents I open or close.

When we're done editing or revising a handbook, I can simply Unpin it and in its time, it will drop off the bottom of this list. The same thing's true with file locations. I can simply Pin those I wish to always have just a click away to this list of Recent Places. There are many ways that I can start new documents. I can begin from scratch with a Blank document, or I can base a New document on a document that I already have. Or I can use a template from My Computer, or templates I've used recently, or even sample templates, or all of the templates that are on Microsoft's office.com Web site.

These are free templates. There are hundreds of them that are available to help me get a head start on a type of document that I don't normally create. I choose Print to be able to see a preview of my printed document and to make any adjustments, for example, to adjust my margins or to adjust my print job, or to choose a different printer, if I wish. Save and Send helps me share documents with others, by e-mail, on a network share, as an attachment, as a PDF, as in XPS, or using an Internet fax.

Finally, at the end, I have a Close button that allows me to close this document and exit Word. If I simply want to close this document and work and work on another Word document, I should choose Close. Backstage view is new in this version of Word actually. From opening and closing to saving, checking and printing or e-mailing your document, almost anything you do to your whole document, you'll do by first stepping backstage.

Find answers to the most frequently asked questions about Word 2010 Essential Training.


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Q: The Panning Hand feature for scrolling through documents shown in the movie "Using the Word interface" does not appear in my version of Word.
A: This appears to be an issue with Word, in that the Panning Hand icon does not appear in every installation of Word. The Panning Hand feature was originally designed for a tablet PC and it will always appear on a tablet. However, onother laptops and desktops, the Panning Hand icon's appearance is dependent on the version of Windows and how much tablet PC functionality is built into that version.
Q: Why am I seeing the following error message when trying to open the exercise files in Word 2010? Word experienced an error trying to open the file. Try these suggestions: * check permissions * open the file with text recovery
A: This is a permissions/trust issue specific to your install of Microsoft Office. Contact your IT department make sure documents downloaded from email and the web are not blocked. A workaround solution is to try opening the files in an older version of Word or try to edit your Trust Center settings.
 
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