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In Word 2010, all the commands you'll commonly use when managing files are together in one central location called Backstage View. Whether you're opening or saving a document, printing, sharing by e-mail or saving your document as a PDF, or on a Share Point site, you'll find all the tools you need by simply stepping Backstage. It's easy to access Word's Backstage view, also simply called Backstage. Just click the File tab on the Ribbon. Backstage, you can access commands to Save, save a document in a different location, as well as the Open and Close commands.
Info displays the Properties settings for this document. For example, on the right, you can see the document size, the number of pages, its length, how much approximate time has been spent editing this document, authors and other document properties. This document is currently saved in Compatibility mode, as you can tell from the Title bar, so that it can be opened using older versions of Word, like Word 97 or Word 2003. This provides really nice compatibility in an environment where people have different versions of Word.
But as a Word 2010 user, I give something up. I can't use all of the new features of Word 2010 in Compatibility mode. To convert this document to Word 2010, so I can use some of the exciting new features, I simply click the Convert button. A dialog box appears prompting me to say OK. I know I'm moving to new file format. And now this document is no longer in Compatibility mode. If I want Word 2003 users, or Word 97 users to be able to open this document, I can always save it in an older version, by choosing File > Save As, and then choosing Word 97-2003 document as the file type when I save this file.
Returning backstage, in Info there are also three tools that help me check my documents before I share them with others. They're all under Check for Issues. The first, the Document Inspector, helps me inspect my document to ensure that I don't accidentally include private or proprietary information that recipients or people outside of my organization just shouldn't see. The Accessibility Checker reviews the document and tells me what changes I need to make so that the document can be more easily used by people using screen readers, or other accessibility devices.
Check Compatibility looks at my document and previews any changes that would be made if I saved this document in that older format. Recent, displays recently opened documents and recently opened file locations. And it allows me to Pin those places or documents, so that they'll always remain on this list. This is one of my new features. If, for example, I would be working on this handbook a lot, I can Pin it here, and it will always appear on the top of my Recent Documents list, no matter how many other documents I open or close.
When we're done editing or revising a handbook, I can simply Unpin it and in its time, it will drop off the bottom of this list. The same thing's true with file locations. I can simply Pin those I wish to always have just a click away to this list of Recent Places. There are many ways that I can start new documents. I can begin from scratch with a Blank document, or I can base a New document on a document that I already have. Or I can use a template from My Computer, or templates I've used recently, or even sample templates, or all of the templates that are on Microsoft's office.com Web site.
These are free templates. There are hundreds of them that are available to help me get a head start on a type of document that I don't normally create. I choose Print to be able to see a preview of my printed document and to make any adjustments, for example, to adjust my margins or to adjust my print job, or to choose a different printer, if I wish. Save and Send helps me share documents with others, by e-mail, on a network share, as an attachment, as a PDF, as in XPS, or using an Internet fax.
Finally, at the end, I have a Close button that allows me to close this document and exit Word. If I simply want to close this document and work and work on another Word document, I should choose Close. Backstage view is new in this version of Word actually. From opening and closing to saving, checking and printing or e-mailing your document, almost anything you do to your whole document, you'll do by first stepping backstage.
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