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Making it easy to find and open documents

From: Word 2010 Essential Training

Video: Making it easy to find and open documents

You already have a Word document that you need to edit, print or send by e-mail. There are several ways to open a document created in Word 2010, earlier versions of Word, or any Word processing application. For example, if you have recently opened a document in Word, it may be on the Recent items list on the Windows 7 Start menu. I point toward 2010, and this shows me a list of the documents that I have opened in Word 2010. In other versions of Word, this might be a consolidated recent list that would show you documents created in Excel or Word or any other application.

Making it easy to find and open documents

You already have a Word document that you need to edit, print or send by e-mail. There are several ways to open a document created in Word 2010, earlier versions of Word, or any Word processing application. For example, if you have recently opened a document in Word, it may be on the Recent items list on the Windows 7 Start menu. I point toward 2010, and this shows me a list of the documents that I have opened in Word 2010. In other versions of Word, this might be a consolidated recent list that would show you documents created in Excel or Word or any other application.

And so my Two Trees handbook that I'd like to open is available here, and I can click to open it. Now if it hadn't been on the Window's list, which is a relatively short list, it might still be on the list of Recent documents that Microsoft Word keeps track of. So I could go in, open Word, and see is it on my Recent document's list here in Word. Here is one of my favorite Office features, which is Pinning. I can ensure that this document stays on this list by pinning it here.

Then when I open Word, it will always be here. But if you have Window 7, you also have Pins available to you out here on this list. So I can pin items to my Windows System List for every application in Microsoft Office 2010. What if I haven't opened a document recently, and it's not on my Window's list, and it's not on my Word list, and I still need to open it? Well, then I'll need to go find it. I can click Open to display the Open dialog box, and then I can browse to find my document, or I could actually Search to find my document.

These are all of the libraries that are available. This consolidates all the document libraries on your own computer. You may be looking, some place more specific, but as soon as you get to the folder that you believe this document is in, you can begin typing text, and you'll notice that you'll find lots of information that will allow you to locate the particular document you are looking for, and then click Open. When you open a Word 2010 document, it just opens. Documents from Word 2003 and Word 2007 also open directly, although the title bar will show that Word 2003 and 97 documents are opened in Compatibility mode.

This document is not in Compatibility mode, but if we open, for example, this document, a Word 97 to 2003, we can't know which version document, but we can still edit that here in Microsoft Word 2010. We just won't access to all of the Word 2010 tools while we work on this document in Compatibility mode. Documents saved in other formats, like Open document, or Works, or WordPerfect, or older versions of Word are also converted as you open them.

For example, we have a document that was created in an Open document format, so I'll switch to All Files here in the Open dialog box to see this Report Enhanced.wps. Again, a wps file, not a doc or a docx file, and if I open this document, you'll notice that it opens in Compatibility mode, but it displays very well. And if I go backstage, I can convert this document to become a Word 2010 document.

So when you need to open a document, don't immediately choose File and then choose Open. If you have opened the document recently, use the Recent list, here in Word or in Window 7, or in Windows Vista, or to really speed up your access to Word documents, pin the documents you are working on on a regular basis on your Recent documents list, here in Word or in Windows.

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This video is part of

Image for Word 2010 Essential Training
Word 2010 Essential Training

89 video lessons · 56202 viewers

Gini Courter
Author

 
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  1. 5m 39s
    1. Welcome
      1m 8s
    2. Using the exercise files
      1m 34s
    3. Creating placeholder text
      2m 57s
  2. 33m 47s
    1. Using the Word interface
      8m 56s
    2. Understanding the Ribbon
      8m 10s
    3. Customizing the Quick Access toolbar
      3m 10s
    4. Using Word's document tools
      8m 5s
    5. Using the Navigation pane to find words or phrases in a document
      5m 26s
  3. 30m 53s
    1. Managing documents with Backstage view
      4m 42s
    2. Creating a new document from a template
      5m 11s
    3. Making it easy to find and open documents
      3m 59s
    4. Saving a Word document for yourself or others
      7m 1s
    5. Printing a document and choosing a printer
      3m 33s
    6. Setting print options
      6m 27s
  4. 24m 24s
    1. Selecting text using the mouse and keyboard shortcuts
      4m 57s
    2. Rearranging text using Cut, Copy, and Paste
      7m 38s
    3. Undoing and redoing actions
      4m 8s
    4. Finding and replacing text
      7m 41s
  5. 27m 40s
    1. Understanding fonts
      6m 32s
    2. Working with fonts
      5m 29s
    3. Applying basic formatting
      6m 25s
    4. Changing the case of text
      4m 22s
    5. Using text effects and adding impact to a document
      4m 52s
  6. 29m 44s
    1. Aligning and justifying paragraphs
      2m 55s
    2. Changing line spacing
      5m 2s
    3. Using indents and setting tabs
      7m 20s
    4. Creating a bulleted or numbered list
      6m 11s
    5. Keeping text together through page breaks
      4m 2s
    6. Applying shading and borders to paragraphs
      4m 14s
  7. 50m 10s
    1. Power formatting with styles
      7m 34s
    2. Changing a document's theme
      6m 59s
    3. Changing style sets, color sets, fonts, and paragraph spacing
      3m 31s
    4. Applying Quick Styles and clearing formatting
      5m 18s
    5. Creating a Quick Style set
      6m 24s
    6. Using the Navigation pane with styles
      3m 1s
    7. Easily creating a table of contents
      5m 32s
    8. Restricting formatting to a selection of styles
      4m 58s
    9. Creating a multilevel list using styles
      6m 53s
  8. 48m 1s
    1. Creating a table to organize text
      6m 11s
    2. Converting text to tables
      3m 36s
    3. Formatting tables for readability
      4m 8s
    4. Adding and removing columns
      5m 36s
    5. Sorting table data
      5m 19s
    6. Merging, splitting, and formatting cells to create a form
      8m 53s
    7. Converting a table to text
      2m 41s
    8. Inserting an Excel table for calculations and charts
      7m 18s
    9. Using Quick Tables
      4m 19s
  9. 1h 7m
    1. Illustrating documents with pictures, shapes, and clip art
      8m 43s
    2. Positioning, sizing, and cropping graphics
      6m 11s
    3. Wrapping text around graphics
      4m 54s
    4. Laying out text and graphics with a table
      6m 50s
    5. Adjusting brightness, contrast, and sharpness of photos
      4m 30s
    6. Applying special effects to graphics
      5m 4s
    7. Applying styles to graphics
      5m 40s
    8. Illustrating with charts: Inserting a chart from Excel
      8m 26s
    9. Illustrating with diagrams: Using SmartArt
      10m 22s
    10. Illustrating with screenshots: Capturing screenshots from your computer
      3m 17s
    11. Illustrating with WordArt
      3m 35s
  10. 34m 10s
    1. Understanding building blocks
      3m 41s
    2. Numbering pages and applying headers and footers
      6m 56s
    3. Adding cover pages and blank pages
      3m 50s
    4. Using text boxes for document design
      8m 16s
    5. Creating and saving custom headers and footers
      6m 21s
    6. Creating and saving Quick Parts
      5m 6s
  11. 23m 40s
    1. Setting page margins, page orientation, and paper size
      6m 30s
    2. Inserting sections to organize a document
      5m 17s
    3. Using columns
      5m 23s
    4. Using watermarks, page borders, and colors
      6m 30s
  12. 20m 15s
    1. Checking spelling and grammar
      5m 6s
    2. Setting proofing and AutoCorrect options
      7m 21s
    3. Using the Thesaurus and Research and Translation tools
      7m 48s
  13. 21m 3s
    1. Tracking changes and showing markup
      5m 29s
    2. Accepting and rejecting changes
      4m 35s
    3. Comparing and combining documents
      6m 42s
    4. Coauthoring documents with SharePoint
      4m 17s
  14. 40m 56s
    1. Trouble-free document sharing
      5m 38s
    2. Emailing a document
      4m 4s
    3. Saving a document to a Windows Live drive
      4m 8s
    4. Saving to SharePoint and sharing a document link
      3m 59s
    5. Using Word on the web
      3m 4s
    6. Blogging with a document
      4m 27s
    7. Finalizing and password-protecting a document
      3m 38s
    8. Restricting editing for all or part of a document
      6m 3s
    9. Digitally signing a document
      5m 55s
  15. 25m 18s
    1. Changing Word options
      5m 42s
    2. Customizing the Ribbon
      7m 22s
    3. Creating and playing a macro
      8m 8s
    4. Assigning a macro to the Ribbon
      4m 6s
  16. 31s
    1. Goodbye
      31s

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