Making custom table styles
Video: Making custom table stylesThere may be times when you would like to save the same formatting that you find yourself applying to tables over and over again, so you may reuse them in the future. Or you may find yourself repeatedly adjusting color, fonts, borders, et cetera, and would love to save time by just clicking on your table once and all your formatting is magically applied instantaneously. Perhaps you need it for just one other table. It only takes a second to quickly save your formatting as a Table style. So you can just click to apply in another table.
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In Word 2007: Styles in Depth, author Mariann Siegert shows how to take advantage of Word styles to make professional documents. The course starts off with a demonstration of the benefits of using styles and then shows how to apply, create, and modify styles to suit individual needs. More advanced topics include creating a table of contents from styles, using Quick Styles and style sets, sorting and hiding styles, restricting styles in protected documents, using keyboard shortcuts for styles, and much more. Exercise files are included with the course.
- Understanding the five types of Word styles
- Using the Style pane
- Swapping styles with Find and Replace
- Formatting bulleted and numbered lists with styles
- Basing a new style on an existing one
- Modifying styles with the Style Inspector
- Building a table of contents with styles
- Linking styles with multilevel lists
- Copying, deleting, and renaming styles
- Setting document and style defaults
Making custom table styles
There may be times when you would like to save the same formatting that you find yourself applying to tables over and over again, so you may reuse them in the future. Or you may find yourself repeatedly adjusting color, fonts, borders, et cetera, and would love to save time by just clicking on your table once and all your formatting is magically applied instantaneously. Perhaps you need it for just one other table. It only takes a second to quickly save your formatting as a Table style. So you can just click to apply in another table.
That's where the Table styles come in. Now if you scroll down, you'll see a table in the middle of the first exercise file, and we're going to click anywhere in the table. Then we're going to go up to the Design menu, and you'll see the Table Styles gallery. Click on the More button. It's the one with the little line and arrow pointing down, and here is our Table gallery. Now if you go all the way down to the very bottom, you'll see different styles that are here. We're going to find the one that says Colorful Grid - Accent 6.
And we've decided that this is the one that we want to use as our base style. Now you don't want to apply it, not yet. What we're going to do is just remember that name: Colorful Grid - Accent 6. Then we're going to go down to New Table Style and click on it. And we're going to give our new style a name, CA Catalog, CAT And it says that the style is based on Table Normal. And it's always going to be based on Table Normal here.
So what want to do is we don't want it to be based on that because it's plain, and you could see the preview down here at the bottom. We want it to be based on Colorful Grid - Accent 6. So scroll up, find your Colorful Grid - Accent 6, and click. We want to apply our own little changes to this. One of the things that we want to do is we want to apply to the heading style italics. We also want to apply a grid to the whole table. So the first off, it says Whole table up here. And we're going to change this here to 2 1/4 pt.
And then we're going to apply, with this little box over here - it looks like a tiny table, click on the down arrow and choose All Borders. And there you have it. Now if you change your mind, and you want to go change the point size, you can just go back to it and choose, let's say 1.5 pt. And then apply it again. So click on the down arrow and All Borders. There it goes. Now sometimes when you're trying to refresh things in this box, it doesn't happen automatically, and you have to actually select that option one more time.
So just be aware of that when you're working in this box. We're also going to apply italics. Now we don't want to apply italics to the whole table. So where it says Apply formatting to, go and click on the down arrow and choose Header Row and then click I for italics. There you go. So those are our changes. And what we're going to do is - one more thing down here at the bottom, it says Only in this document. We're going to change that to New documents based on this template. So go ahead and click that little button and then click on OK.
Now nothing happened. You can see that your Table style is still very plain. So what we want to do is go back up to the More button and click again. And you'll see your Custom Table Style up here. Remember, we named it the alias CAT, sitting up here. And if you click on it, it applies it to the table. Let's open up exercise file number 2, and you'll see a table that's very similar to the one that we were in. So go ahead and click on it. And we're going to go to Design. And we're going to click on the More button.
And there is no CAT here to apply it to, so why? What happens? When you create a style and add it to the Normal template by selecting the option for New documents based on this template, only new documents or documents going forward, based upon the normal template, or whatever template the document you created the style was in that was open when you chose this option, will include the new style, but all is not lost. There is a way to copy styles between documents and templates.
And we'll cover that in a later chapter. Now open a new document. So click in your document once and do a Ctrl+N on your keyboard. And it will open a new document. And we're going to insert a table. So go to Insert and go to Table. And then just drag your mouse over whatever amount of boxes you want. It really doesn't matter how big this is. And when you let go, you have a new table. And now go to the More button. And there is CAT, right up here at the top.
If you hold your mouse over it, you will see your tooltip underneath your Custom tools for CAT. And when you click, it applies it to the table. Now I'm going to do a Ctrl+Z to undo. And I'm going to show you just one other way to apply this style. Instead of having to go and open up the Table gallery, you could do Ctrl+Shift+S on your keyboard. And remember, our alias is CAT. So type in CAT and press Enter. And there it is. You can create your own Table styles in a document to save yourself from having to apply the same formatting over and over again in your documents.
Using Table styles also provides consistency throughout your documents in color, font, and other formatting attributes.
Find answers to the most frequently asked questions about Word 2007: Styles in Depth .
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- Q: How do I make Word revert to the original document styles, the ones that it came with?
- A: To restore the original styles in Word 2007, open your new document, choose the Styles group on the Home tab, and choose Change Style > Style Set. Select Word 2007.To set Word 2007 as the default style set for all documents going forward, go back to the Styles group, choose Change Styles, and then click Set as Default.To delete any additional styles you may have added, open the Styles pane (Ctrl+Shift+Alt+S), click the arrow to the right of the style name in the list, and choose Delete from the menu that appears. Note you cannot delete the styles that ship with Word. (The Delete option will be grayed out for these.)
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