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Word 2010: Styles in Depth

Making a custom table style


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Word 2010: Styles in Depth

with Mariann Siegert

Video: Making a custom table style

There may be times when you would like to save the same formatting that you find yourself applying to tables over and over again, so that you can reuse them in the future, or you may find yourself repeatedly adjusting color, fonts, borders, and things like that and would love to save time by just clicking on your table once and all of your formatting is magically applied instantaneously. Perhaps you need to use it for just one other table. It only takes a second to quickly save your formatting as a table style so you can just click to apply to another table. That's where table styles comes in.
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  1. 2m 3s
    1. Welcome
      1m 22s
    2. Using the exercise files
      41s
  2. 28m 17s
    1. Why use styles?
      4m 22s
    2. Creating your first style
      3m 16s
    3. Displaying styles in use with the Style area
      4m 5s
    4. Viewing formatting applied to a style
      3m 39s
    5. Learning about the five types of styles
      5m 43s
    6. Understanding how themes relate to styles
      7m 12s
  3. 23m 49s
    1. Using the Styles window to apply styles
      3m 31s
    2. Applying styles using the Apply Styles box and alias names
      3m 31s
    3. Using the classic 2003 Style box
      5m 4s
    4. Replacing one style with another using Find and Replace
      3m 27s
    5. Using table styles to add professional design
      2m 10s
    6. Formatting numbered and bulleted lists using styles
      6m 6s
  4. 34m 13s
    1. Understanding naming conventions and aliases for styles
      2m 46s
    2. Creating a paragraph style by example
      6m 57s
    3. Creating a character style
      7m 6s
    4. Creating a new style by definition
      5m 17s
    5. Creating a style from similar formatting
      2m 53s
    6. Making a custom table style
      4m 16s
    7. Basing one style upon another
      4m 58s
  5. 9m 33s
    1. Updating a style to match selected text
      2m 43s
    2. Automatically modifying styles
      4m 25s
    3. Modifying table styles
      2m 25s
  6. 9m 29s
    1. Applying styles with a click
      3m 21s
    2. Saving a selection as a new Quick Style
      2m 26s
    3. Adding and removing styles in the Quick Styles gallery
      3m 42s
  7. 19m 20s
    1. Formatting an entire document with one click
      1m 57s
    2. What makes Quick Style sets work?
      5m 15s
    3. Saving custom styles as a new Quick Style set
      6m 13s
    4. Exploring the new Word 2010 paragraph spacing
      5m 55s
  8. 13m 20s
    1. Applying styles to build a table of contents
      6m 30s
    2. Generating a table of contents from applied styles
      4m 15s
    3. Modifying built-in table-of-contents styles
      2m 35s
  9. 17m 28s
    1. Copying styles between documents and templates
      5m 58s
    2. Copying and pasting styles between documents
      4m 2s
    3. Deleting unneeded styles and Quick Style sets
      4m 10s
    4. Renaming styles
      3m 18s
  10. 13m 18s
    1. Navigating using styles
      5m 34s
    2. Using and assigning style keyboard shortcuts
      5m 18s
    3. Printing a list of styles and keyboard assignments
      2m 26s
  11. 21m 7s
    1. Setting font, document, and template defaults in Word 2010
      6m 28s
    2. Setting sort order and styles to show
      6m 47s
    3. Editing, hiding, recommending, and restricting styles
      7m 52s
  12. 19s
    1. Goodbye
      19s

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Word 2010: Styles in Depth
3h 12m Intermediate Oct 18, 2011

Viewers: in countries Watching now:

Learn how to use Word styles to help save time in creating consistent and well-designed documents. Author Mariann Siegert demonstrates how to create, apply, and modify styles, as well as how to format documents with styles. The course also covers generating tables of contents, building Quick Styles and style sets, and restricting styles in protected documents.

Topics include:
  • Understanding the five types of styles
  • Formatting an entire document with one click
  • Creating custom character, paragraph, and table styles
  • Setting font, document, and template defaults
  • Assigning style keyboard shortcuts
  • Basing one style on another
  • Modifying styles automatically
  • Editing, hiding, and recommending styles
  • Exploring Word 2010 character spacing
  • Copying, deleting, and renaming styles
  • Formatting numbered and bulleted lists
Subjects:
Business Word Processing
Software:
Word
Author:
Mariann Siegert

Making a custom table style

There may be times when you would like to save the same formatting that you find yourself applying to tables over and over again, so that you can reuse them in the future, or you may find yourself repeatedly adjusting color, fonts, borders, and things like that and would love to save time by just clicking on your table once and all of your formatting is magically applied instantaneously. Perhaps you need to use it for just one other table. It only takes a second to quickly save your formatting as a table style so you can just click to apply to another table. That's where table styles comes in.

Now, click anywhere in this little table down here. When you click in the table, you'll see Table Tools up here at the top that say Design and Layout. Click on Design and then click on the More button. What we want to do is find a style that most closely matches what you would like your table to look like. That way some of our work, or most of the work in some cases, is already done for us. You usually can find something that closely fits by shopping around in the Style Gallery first.

Let's scroll down, and we'll say that we like this one, Colorful Grid - Accent 6. Now, you want to remember the name. There's no need to apply this style; just remember the name of the style you'd like to use and that you'd like to base your new style on. Hit the Escape key to cancel. Now, go back up to the More button and click on New Table Style. We're going to name it CA Catalog, and our alias is going to be CAT. Now, what we're going to do is base our style on Colorful Grid- Accent 6.

So where it says style based on--notice it says Table Normal--click on the down arrow and go up until you see our Colorful Grid - Accent 6 and click. What we want to do is apply borders all the way around our table. So it's going to apply to our whole table. So here where it says Apply formatting to, make sure it says Whole table and Apply Borders. You'll see to see a little box down here at the bottom; it looks kind of like a little grid. Click on the down arrow and choose All Borders.

Let's change the Width as well. Instead of 1/2 point, click on the down arrow and choose 1 1/2 point. We want our header to be in italics, so go back up underneath of Apply formatting. Instead of Whole table, choose Header row, and then click on the I for italics. We also want this to be available in all new documents based on this template, so click on the little radio box there and then click on OK. Make sure you're still in your table, and then up in your gallery, if you hold your mouse over the very first style here, you'll see that it's our CAT style.

Click and it applies our new style. Now, open up exercise file 2, click in your table, and let's apply our little CAT style. So go to Design here, underneath the Table tools, and notice that the CAT style is no longer available; it's not in here. Why is that? Well, when you create a new style and add it to the Normal template by selecting the option for New documents based upon this template, only new documents, or documents going forward, based upon the normal template, or whatever template the document you created this style in was open when you chose this option, will include the new style.

But all is not lost: there is a way to copy styles between documents and templates. We'll cover that later in Chapter 9 - Deleting, Copying and Renaming styles. So let's open up a new document; just press Ctrl+N on your keyboard. Let's insert a new table. So go to Insert, hover over Table, and click and drag. And it doesn't matter how big it is, and here's our CAT style right here. And if you click on it, it will apply it. You can create your own table styles in a document to save yourself from having to apply the same formatting over and over again in your documents.

Using table styles also provides consistency throughout documents in your color, your fonts, and your other formatting attributes.

There are currently no FAQs about Word 2010: Styles in Depth.

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