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Learn how to use Word styles to help save time in creating consistent and well-designed documents. Author Mariann Siegert demonstrates how to create, apply, and modify styles, as well as how to format documents with styles. The course also covers generating tables of contents, building Quick Styles and style sets, and restricting styles in protected documents.
There may be times when you would like to save the same formatting that you find yourself applying to tables over and over again, so that you can reuse them in the future, or you may find yourself repeatedly adjusting color, fonts, borders, and things like that and would love to save time by just clicking on your table once and all of your formatting is magically applied instantaneously. Perhaps you need to use it for just one other table. It only takes a second to quickly save your formatting as a table style so you can just click to apply to another table. That's where table styles comes in.
Now, click anywhere in this little table down here. When you click in the table, you'll see Table Tools up here at the top that say Design and Layout. Click on Design and then click on the More button. What we want to do is find a style that most closely matches what you would like your table to look like. That way some of our work, or most of the work in some cases, is already done for us. You usually can find something that closely fits by shopping around in the Style Gallery first.
Let's scroll down, and we'll say that we like this one, Colorful Grid - Accent 6. Now, you want to remember the name. There's no need to apply this style; just remember the name of the style you'd like to use and that you'd like to base your new style on. Hit the Escape key to cancel. Now, go back up to the More button and click on New Table Style. We're going to name it CA Catalog, and our alias is going to be CAT. Now, what we're going to do is base our style on Colorful Grid- Accent 6.
So where it says style based on--notice it says Table Normal--click on the down arrow and go up until you see our Colorful Grid - Accent 6 and click. What we want to do is apply borders all the way around our table. So it's going to apply to our whole table. So here where it says Apply formatting to, make sure it says Whole table and Apply Borders. You'll see to see a little box down here at the bottom; it looks kind of like a little grid. Click on the down arrow and choose All Borders.
Let's change the Width as well. Instead of 1/2 point, click on the down arrow and choose 1 1/2 point. We want our header to be in italics, so go back up underneath of Apply formatting. Instead of Whole table, choose Header row, and then click on the I for italics. We also want this to be available in all new documents based on this template, so click on the little radio box there and then click on OK. Make sure you're still in your table, and then up in your gallery, if you hold your mouse over the very first style here, you'll see that it's our CAT style.
Click and it applies our new style. Now, open up exercise file 2, click in your table, and let's apply our little CAT style. So go to Design here, underneath the Table tools, and notice that the CAT style is no longer available; it's not in here. Why is that? Well, when you create a new style and add it to the Normal template by selecting the option for New documents based upon this template, only new documents, or documents going forward, based upon the normal template, or whatever template the document you created this style in was open when you chose this option, will include the new style.
But all is not lost: there is a way to copy styles between documents and templates. We'll cover that later in Chapter 9 - Deleting, Copying and Renaming styles. So let's open up a new document; just press Ctrl+N on your keyboard. Let's insert a new table. So go to Insert, hover over Table, and click and drag. And it doesn't matter how big it is, and here's our CAT style right here. And if you click on it, it will apply it. You can create your own table styles in a document to save yourself from having to apply the same formatting over and over again in your documents.
Using table styles also provides consistency throughout documents in your color, your fonts, and your other formatting attributes.
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