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Learn how to use Word styles to help save time in creating consistent and well-designed documents. Author Mariann Siegert demonstrates how to create, apply, and modify styles, as well as how to format documents with styles. The course also covers generating tables of contents, building Quick Styles and style sets, and restricting styles in protected documents.
Word 2010 has four primary kinds of styles: character, paragraph, table, and list. There is also a fifth style type called link styles which we'll be exploring. It's important to understand what each type of style is designed to do, so you know which type of style to use, create, or apply in your documents; otherwise, you may not get the expected or desired results. So, let's take a look at each type of style. I'll begin by opening up the Style window and then clicking on Manage Styles.
I'll then make sure that the Sort order is By type and then scroll to the very top of this window. The little A here represents character styles. There are twenty-four built-in character styles. Next, you'll see the link styles. The link styles have a paragraph mark and a small letter A in front of each. As you continue to scroll down, you'll see the paragraph styles. They are depicted by a little tiny paragraph mark. There are ninety-three built-in paragraph and link styles.
As we continue on down, you'll see the table styles. There are a hundred and forty-three built-in table styles. At the very bottom, you'll see your list styles. There are only four built-in list styles. In addition to these two hundred and sixty-four built-in styles, there are also eleven built-in style sets. If I cancel here and go to Change Styles, you'll see Style Set at the top. These eleven built-in style sets are templates that are used as a container to store groups of styles for you.
Let's now take a look at character styles. If I select on the Insert tab, I can apply such formatting manually as bold, italics and underline, but I can store all of these formatting characteristics in a style. I'll click on TXT FIRST WORDS. I just applied small caps, bold, underline, and italics with just one click. Character styles can be made up of such things as bold, italics, underline, the font size, and color, and things such as these that will not be applied to the entire paragraph.
Since my character style TXT FIRST WORDS applies four different formatting attributes at once, it's a whole lot easier when you're selecting each of those combinations one by one, especially if the document was long and used a combination of these formatting attributes throughout the document. Now let's take a look at paragraph styles. Paragraph styles are used for formatting an entire paragraph. I'll apply my Paragraph Sample style. This applies such things as alignment, line spacing, tabs, indents and even border and shading.
Those are just a few of the formatting attributes you can store in a paragraph style. Character formats, such as your font and font size, may also be included in paragraph styles, as long as they refer to an entire paragraph. The most well-known and most-used paragraph style is the Normal style. Link styles were added in Word 2007. They can be used as either character styles or as a paragraph style. I'll select "Quick Style gallery." Now my Heading 1 is a great example of a link style.
Again, it could be used as either a character style or a paragraph style. Since I simply have "Quick Style gallery" selected and not the entire paragraph, when I apply Heading 1, it's used as a character style. Now I'll use it on the entire paragraph as a paragraph style. I'll simply do an undo on my keyboard with Ctrl+Z and then click anywhere in the paragraph. I don't have to select it. I'll click on Heading 1 again, and now it's being used as a paragraph style.
Just a note to you veteran Word users: link styles take care of the long-standing issue of Char Char styles. Char Char styles will no longer haunt you or your documents. Now let's scroll down to this table and take a look at table styles, and click anywhere in it. Table styles can contain such formatting attributes as alignment, borders and shading, and alternating row and column colors called banding. Table styles are not listed on the Styles window, but they are listed in their own gallery, underneath of Design.
And here's the Table Style gallery. There's more to it than this. If I click on the down arrow, you can see that there are indeed a hundred and forty-three different table styles. Although there are already a hundred and forty-three built-in table styles, you can create your own, and you can add them to this gallery. Scroll down a bit more, and you'll see a numbered list and a bulleted list. List styles are used to format list containing bullets, numbering, and symbols.
List styles can store up to nine levels of formatting, which is called multi-level formatting. And you can also use a mixture of numbering, bullets, and symbols in one style. In this movie, I've shown you the different types of styles-- paragraph, character, linked, list and table--and what each is designed to do. Understanding what each type of style is used for will help you know the best type of style to apply in your documents.
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