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In Word 2010 Essential Training, Gini Courter uses real-world examples to teach the core features and tools in Word 2010. The course starts off with an orientation of the Word 2010 interface, and then delves into the functionality at the heart of Word: creating, editing, and formatting documents. It also covers proofing documents, reviewing documents with others, sharing and securing documents, working with tables, and illustrating documents. Exercise files are included with the course.
As we've seen in previous movies in this chapter, we use Positioning and Text Wrapping to alter the relative layout of text and graphics within our document. Sometimes it's really important that a graphic and the text that describes it be next to each other, the kind of layout that used to be called Parallel Columns, where we have information in column A and B and C, and it all goes together. An example here would be these illustrations that are simply illustrations of who you would get Manufacturing Benefits, what kind of employees would get Horticultural Benefits.
I really would like to have these two things stay next to each other. This is only the beginning of a list of benefits. We will also include images for our retail employees. We'll include images for the folks who work in administration, and I'd like to get this right from the beginning, rather than struggle with the placement of images as I resize items and move them. So the trick that I'm going to use here is something that we learned from creating Web pages, which is to use Layout Tables in order to keep text and graphics in a particular relationship to each other.
I'm going to a hold Ctrl and hit Home and go to the beginning of my document, press Enter once and then, simply insert a table. And I have one image, some text for each image, that would give me two columns, but I'm going to add a third column to be able to adjust the space between the graphics and the text. So I'm going to insert a 3X2 table. I'm going to move this image into the table, take this text and place it here, simply using drag and drop to make this happen.
Then I'm going to adjust the Gutter here, and I'm going to the end of this line and pressing Delete to delete the extra paragraph that's there, move my picture of a tree in and go cut and paste my Horticultural Benefits with drag and drop. So I have a nice-looking table very easily created. I have a couple of choices. One is that I can keep the images the size they are and move the text over a little bit. That seems to work. I can also adjust these images, either alone or in relationship to each other.
So I'm going to simply center these images within the horizontal dimension of the cell. But this is a table, and so I could actually select this entire column, right-click, choose Table Properties and set my Vertical Alignment for the cell, which move this image down, or while I have this column in the table selected, I can right-click and choose Cell Alignment and choose one of these six alignments, until I find the one that I like, the Align Center Right, which gives me a crisp right edge here.
Now this looks like a table, and it is a table, so when I press Tab, I can add my administrative employees or anyone else, but what I'd like to do is I'd like to get rid of the borders that make it look like a table. So I'm going to select the table and choose No Border, and now I'll have only Gridlines. Let's take a look at this Backstage in the Print Preview, and you'll notice this looks pretty good. I'd really like this image to sit higher, or my Manufacturing Benefits to sit lower.
And I'd like more of a break here, between my first image and text for Manufacturing Benefits in my second. More of a break would make these look like they went together a little better. A few ways that I can make it happen, first I could make this image a little smaller. And if I did, then I could move this line for the column break and this one more. And that actually makes the text wider and therefore could be slightly shorter. But I really want to include a blank row here.
So I'm going to Insert a Row Above and use that to provide the real break between these two pieces of text. Then I have to decide if I really need this side alignment, because it would be better in his cell if this graphic were at the top to more closely align with the heading in the cell to the right. So I'm going to going to choose Upper Right, and I'll just do that for both of these, because it makes good sense to do that. Again, I'm formatting the cell, not the picture, and I'm choosing Cell Alignment > Upper Right.
Now let's go back and take a look at this and preview again and that's what it will look like. So we have, clearly, images going with specific blocks of text. Now before I leave this, I want to say that there's one more way we could have thought about doing this, and that is rather than having a very regular table, picture-text, picture-text, we could have a layout that would have text and a picture, and then picture and then a text, which is very attractive. In order to do that, what I'd like to do is I'd like to draw a table that's five columns wide, and we will do this relatively quickly. If you want to know more about the Table tools, you see the chapter on Creating Tables, and you might want to know about Merging and Splitting cells.
But I'm going to click in a document, and we're going to layout a really simple 5 x 2 table. In the first cell, I'm going to hold Control to copy, we would like this image, and I'd still probably like another row here, so in the last cell, I would like this image. Now I'm going to select some text and Merge these cells and select some text here and Merge these cells, to have two places to be able to put my text.
Here's my Horticultural Benefits, and I'll copy that down below, and here are my Manufacturing Benefits, and I will copy those down here. My table is little bit long for the page, but as I make more room for my text here, more of it will fit, and the same is true here. I can adjust these two columns and have lots of space. Then just so I can see it together on one page, I'm going to delete these rows.
We could make this just a little more narrow yet. Let's remove our Borders and go take a look at this and Preview. You'll notice that these images stick with their text as well, but it's a different layout that can be more interesting. Use Text Wrapping and Positioning for many of the graphics that you want to place. But if you want precise graphics, the kind of graphics you get in lists that include Illustrations, don't be afraid to leave the Graphics tab for a moment and Insert a Table to manage the layout for your document.
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