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Word 2010 Essential Training
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Laying out text and graphics with a table


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Word 2010 Essential Training

with Gini Courter

Video: Laying out text and graphics with a table

As we've seen in previous movies in this chapter, we use Positioning and Text Wrapping to alter the relative layout of text and graphics within our document. Sometimes it's really important that a graphic and the text that describes it be next to each other, the kind of layout that used to be called Parallel Columns, where we have information in column A and B and C, and it all goes together. An example here would be these illustrations that are simply illustrations of who you would get Manufacturing Benefits, what kind of employees would get Horticultural Benefits.
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  1. 5m 39s
    1. Welcome
      1m 8s
    2. Using the exercise files
      1m 34s
    3. Creating placeholder text
      2m 57s
  2. 33m 47s
    1. Using the Word interface
      8m 56s
    2. Understanding the Ribbon
      8m 10s
    3. Customizing the Quick Access toolbar
      3m 10s
    4. Using Word's document tools
      8m 5s
    5. Using the Navigation pane to find words or phrases in a document
      5m 26s
  3. 30m 53s
    1. Managing documents with Backstage view
      4m 42s
    2. Creating a new document from a template
      5m 11s
    3. Making it easy to find and open documents
      3m 59s
    4. Saving a Word document for yourself or others
      7m 1s
    5. Printing a document and choosing a printer
      3m 33s
    6. Setting print options
      6m 27s
  4. 24m 24s
    1. Selecting text using the mouse and keyboard shortcuts
      4m 57s
    2. Rearranging text using Cut, Copy, and Paste
      7m 38s
    3. Undoing and redoing actions
      4m 8s
    4. Finding and replacing text
      7m 41s
  5. 27m 40s
    1. Understanding fonts
      6m 32s
    2. Working with fonts
      5m 29s
    3. Applying basic formatting
      6m 25s
    4. Changing the case of text
      4m 22s
    5. Using text effects and adding impact to a document
      4m 52s
  6. 29m 44s
    1. Aligning and justifying paragraphs
      2m 55s
    2. Changing line spacing
      5m 2s
    3. Using indents and setting tabs
      7m 20s
    4. Creating a bulleted or numbered list
      6m 11s
    5. Keeping text together through page breaks
      4m 2s
    6. Applying shading and borders to paragraphs
      4m 14s
  7. 50m 10s
    1. Power formatting with styles
      7m 34s
    2. Changing a document's theme
      6m 59s
    3. Changing style sets, color sets, fonts, and paragraph spacing
      3m 31s
    4. Applying Quick Styles and clearing formatting
      5m 18s
    5. Creating a Quick Style set
      6m 24s
    6. Using the Navigation pane with styles
      3m 1s
    7. Easily creating a table of contents
      5m 32s
    8. Restricting formatting to a selection of styles
      4m 58s
    9. Creating a multilevel list using styles
      6m 53s
  8. 48m 1s
    1. Creating a table to organize text
      6m 11s
    2. Converting text to tables
      3m 36s
    3. Formatting tables for readability
      4m 8s
    4. Adding and removing columns
      5m 36s
    5. Sorting table data
      5m 19s
    6. Merging, splitting, and formatting cells to create a form
      8m 53s
    7. Converting a table to text
      2m 41s
    8. Inserting an Excel table for calculations and charts
      7m 18s
    9. Using Quick Tables
      4m 19s
  9. 1h 7m
    1. Illustrating documents with pictures, shapes, and clip art
      8m 43s
    2. Positioning, sizing, and cropping graphics
      6m 11s
    3. Wrapping text around graphics
      4m 54s
    4. Laying out text and graphics with a table
      6m 50s
    5. Adjusting brightness, contrast, and sharpness of photos
      4m 30s
    6. Applying special effects to graphics
      5m 4s
    7. Applying styles to graphics
      5m 40s
    8. Illustrating with charts: Inserting a chart from Excel
      8m 26s
    9. Illustrating with diagrams: Using SmartArt
      10m 22s
    10. Illustrating with screenshots: Capturing screenshots from your computer
      3m 17s
    11. Illustrating with WordArt
      3m 35s
  10. 34m 10s
    1. Understanding building blocks
      3m 41s
    2. Numbering pages and applying headers and footers
      6m 56s
    3. Adding cover pages and blank pages
      3m 50s
    4. Using text boxes for document design
      8m 16s
    5. Creating and saving custom headers and footers
      6m 21s
    6. Creating and saving Quick Parts
      5m 6s
  11. 23m 40s
    1. Setting page margins, page orientation, and paper size
      6m 30s
    2. Inserting sections to organize a document
      5m 17s
    3. Using columns
      5m 23s
    4. Using watermarks, page borders, and colors
      6m 30s
  12. 20m 15s
    1. Checking spelling and grammar
      5m 6s
    2. Setting proofing and AutoCorrect options
      7m 21s
    3. Using the Thesaurus and Research and Translation tools
      7m 48s
  13. 21m 3s
    1. Tracking changes and showing markup
      5m 29s
    2. Accepting and rejecting changes
      4m 35s
    3. Comparing and combining documents
      6m 42s
    4. Coauthoring documents with SharePoint
      4m 17s
  14. 40m 56s
    1. Trouble-free document sharing
      5m 38s
    2. Emailing a document
      4m 4s
    3. Saving a document to a Windows Live drive
      4m 8s
    4. Saving to SharePoint and sharing a document link
      3m 59s
    5. Using Word on the web
      3m 4s
    6. Blogging with a document
      4m 27s
    7. Finalizing and password-protecting a document
      3m 38s
    8. Restricting editing for all or part of a document
      6m 3s
    9. Digitally signing a document
      5m 55s
  15. 25m 18s
    1. Changing Word options
      5m 42s
    2. Customizing the Ribbon
      7m 22s
    3. Creating and playing a macro
      8m 8s
    4. Assigning a macro to the Ribbon
      4m 6s
  16. 31s
    1. Goodbye
      31s

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Word 2010 Essential Training
8h 3m Beginner Jun 08, 2010

Viewers: in countries Watching now:

In Word 2010 Essential Training, Gini Courter uses real-world examples to teach the core features and tools in Word 2010. The course starts off with an orientation of the Word 2010 interface, and then delves into the functionality at the heart of Word: creating, editing, and formatting documents. It also covers proofing documents, reviewing documents with others, sharing and securing documents, working with tables, and illustrating documents. Exercise files are included with the course.

Topics include:
  • Creating documents with templates
  • Adding SmartArt diagrams to documents
  • Working with fonts
  • Setting up document styles
  • Formatting headers, footers, and cover pages
  • Organizing text in tables
  • Modifying page layout, including margins, orientation, and page size
  • Tracking changes and showing markup
  • Sharing documents
Subjects:
Business Computer Skills (Windows) Word Processing Teacher Tools Education Student Tools
Software:
Word
Author:
Gini Courter

Laying out text and graphics with a table

As we've seen in previous movies in this chapter, we use Positioning and Text Wrapping to alter the relative layout of text and graphics within our document. Sometimes it's really important that a graphic and the text that describes it be next to each other, the kind of layout that used to be called Parallel Columns, where we have information in column A and B and C, and it all goes together. An example here would be these illustrations that are simply illustrations of who you would get Manufacturing Benefits, what kind of employees would get Horticultural Benefits.

I really would like to have these two things stay next to each other. This is only the beginning of a list of benefits. We will also include images for our retail employees. We'll include images for the folks who work in administration, and I'd like to get this right from the beginning, rather than struggle with the placement of images as I resize items and move them. So the trick that I'm going to use here is something that we learned from creating Web pages, which is to use Layout Tables in order to keep text and graphics in a particular relationship to each other.

I'm going to a hold Ctrl and hit Home and go to the beginning of my document, press Enter once and then, simply insert a table. And I have one image, some text for each image, that would give me two columns, but I'm going to add a third column to be able to adjust the space between the graphics and the text. So I'm going to insert a 3X2 table. I'm going to move this image into the table, take this text and place it here, simply using drag and drop to make this happen.

Then I'm going to adjust the Gutter here, and I'm going to the end of this line and pressing Delete to delete the extra paragraph that's there, move my picture of a tree in and go cut and paste my Horticultural Benefits with drag and drop. So I have a nice-looking table very easily created. I have a couple of choices. One is that I can keep the images the size they are and move the text over a little bit. That seems to work. I can also adjust these images, either alone or in relationship to each other.

So I'm going to simply center these images within the horizontal dimension of the cell. But this is a table, and so I could actually select this entire column, right-click, choose Table Properties and set my Vertical Alignment for the cell, which move this image down, or while I have this column in the table selected, I can right-click and choose Cell Alignment and choose one of these six alignments, until I find the one that I like, the Align Center Right, which gives me a crisp right edge here.

Now this looks like a table, and it is a table, so when I press Tab, I can add my administrative employees or anyone else, but what I'd like to do is I'd like to get rid of the borders that make it look like a table. So I'm going to select the table and choose No Border, and now I'll have only Gridlines. Let's take a look at this Backstage in the Print Preview, and you'll notice this looks pretty good. I'd really like this image to sit higher, or my Manufacturing Benefits to sit lower.

And I'd like more of a break here, between my first image and text for Manufacturing Benefits in my second. More of a break would make these look like they went together a little better. A few ways that I can make it happen, first I could make this image a little smaller. And if I did, then I could move this line for the column break and this one more. And that actually makes the text wider and therefore could be slightly shorter. But I really want to include a blank row here.

So I'm going to Insert a Row Above and use that to provide the real break between these two pieces of text. Then I have to decide if I really need this side alignment, because it would be better in his cell if this graphic were at the top to more closely align with the heading in the cell to the right. So I'm going to going to choose Upper Right, and I'll just do that for both of these, because it makes good sense to do that. Again, I'm formatting the cell, not the picture, and I'm choosing Cell Alignment > Upper Right.

Now let's go back and take a look at this and preview again and that's what it will look like. So we have, clearly, images going with specific blocks of text. Now before I leave this, I want to say that there's one more way we could have thought about doing this, and that is rather than having a very regular table, picture-text, picture-text, we could have a layout that would have text and a picture, and then picture and then a text, which is very attractive. In order to do that, what I'd like to do is I'd like to draw a table that's five columns wide, and we will do this relatively quickly. If you want to know more about the Table tools, you see the chapter on Creating Tables, and you might want to know about Merging and Splitting cells.

But I'm going to click in a document, and we're going to layout a really simple 5 x 2 table. In the first cell, I'm going to hold Control to copy, we would like this image, and I'd still probably like another row here, so in the last cell, I would like this image. Now I'm going to select some text and Merge these cells and select some text here and Merge these cells, to have two places to be able to put my text.

Here's my Horticultural Benefits, and I'll copy that down below, and here are my Manufacturing Benefits, and I will copy those down here. My table is little bit long for the page, but as I make more room for my text here, more of it will fit, and the same is true here. I can adjust these two columns and have lots of space. Then just so I can see it together on one page, I'm going to delete these rows.

We could make this just a little more narrow yet. Let's remove our Borders and go take a look at this and Preview. You'll notice that these images stick with their text as well, but it's a different layout that can be more interesting. Use Text Wrapping and Positioning for many of the graphics that you want to place. But if you want precise graphics, the kind of graphics you get in lists that include Illustrations, don't be afraid to leave the Graphics tab for a moment and Insert a Table to manage the layout for your document.

Find answers to the most frequently asked questions about Word 2010 Essential Training.


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Q: The Panning Hand feature for scrolling through documents shown in the movie "Using the Word interface" does not appear in my version of Word.
A: This appears to be an issue with Word, in that the Panning Hand icon does not appear in every installation of Word. The Panning Hand feature was originally designed for a tablet PC and it will always appear on a tablet. However, onother laptops and desktops, the Panning Hand icon's appearance is dependent on the version of Windows and how much tablet PC functionality is built into that version.
Q: Why am I seeing the following error message when trying to open the exercise files in Word 2010? Word experienced an error trying to open the file. Try these suggestions: * check permissions * open the file with text recovery
A: This is a permissions/trust issue specific to your install of Microsoft Office. Contact your IT department make sure documents downloaded from email and the web are not blocked. A workaround solution is to try opening the files in an older version of Word or try to edit your Trust Center settings.
 
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