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Word 2010 New Features
Illustration by Neil Webb

Laying out improved SmartArt graphics


From:

Word 2010 New Features

with Gini Courter

Video: Laying out improved SmartArt graphics

You've probably used SmartArt in Word or PowerPoint 2007. Most of the Office 2007 SmartArt was designed to replace diagrams or lists of text, more suitable for use in PowerPoint than for use in Word. Office 2010 includes new SmartArt picture layouts, designed specifically for use in Word to help you illustrate your documents, using photographs or other graphics, and text or captions. To insert SmartArt in a document, simply position your insertion point, click the Insert tab, and choose SmartArt to open the Insert SmartArt dialog box.

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Word 2010 New Features
1h 55m Appropriate for all May 12, 2010

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Word 2010 New Features shows how to use the features in Microsoft Word 2010 to proficiently create professionally formatted and richly illustrated documents. Author Gini Courter shows how to use its collaboration and saving tools and takes a complete tour of the Backstage file management system. The course also covers text effects and SmartArt layouts, improved image editing tools, and workspace customization options. Exercise files accompany the course.

Topics include:
  • Ensuring document compatibility
  • Managing documents with Backstage view
  • Recovering unsaved documents
  • Co-authoring in SharePoint
  • Adjusting pictures and adding effects
  • Inserting screenshots into documents
  • Reviewing and annotating directly in a document with a tablet computer
Subject:
Business
Software:
Word
Author:
Gini Courter

Laying out improved SmartArt graphics

You've probably used SmartArt in Word or PowerPoint 2007. Most of the Office 2007 SmartArt was designed to replace diagrams or lists of text, more suitable for use in PowerPoint than for use in Word. Office 2010 includes new SmartArt picture layouts, designed specifically for use in Word to help you illustrate your documents, using photographs or other graphics, and text or captions. To insert SmartArt in a document, simply position your insertion point, click the Insert tab, and choose SmartArt to open the Insert SmartArt dialog box.

There are new SmartArt designs in almost every one of these categories. I particularly like to call out a nice design used for a Vertical Bracket List, which is really nice in Word documents. But we're going to focus on the designs in the new Picture category. You'll see here some designs that were included with 2007. For example, this is our familiar Continuous Picture List. But there are a number of other designs that are far more compelling for use in a Microsoft Word document. For example, there is Alternating Picture Circles or Titled Picture Blocks or an Accented Picture, Circular Picture with Callouts.

So, simply choose, click OK, and you'll be allowed to enter text, but also to insert pictures. So, we will simply double-click on this picture, and select a picture that we would like to use. So, the picture that we'd like to use is a picture of our logo, for example. Then we'd like to include how we get this olive oil. We have trees, we have olives, and we have an oil press.

Notice how quickly and easily you can choose a layout and create SmartArt by inserting your own images. We won't spend a lot of time on this particular graphic. It needs some help. We could do some cropping, but we're going to do those in a second example, because there is an even more exciting way to approach SmartArt. I'm going to close this document and return to a document that we worked on in some of the earlier videos. If you already have pictures in your document, you can quickly convert them to SmartArt, just like you can create a bulleted list to a SmartArt diagram in PowerPoint or in Word.

First, select any image, and then hold Ctrl and select the other images that you'd like to include in your new SmartArt graphic. Don't go to Insert to insert SmartArt; instead, return to the Format tab, under Picture tools. Choose Picture Layout, a new choice that wasn't there before, and you'll see the same picture diagrams that we saw a moment ago in the Insert SmartArt dialog box. We're going to choose this diagram, which is an Ascending Picture, and we're seeing a preview of it right now here in our document.

You might think, ah, looks a little blue! Don't worry; we'll colorize it in a moment. So, let's choose Ascending Picture Accent Process. First, let's just take a look at a couple others to see how they might look. This is kind of an interesting ladder, but we'll choose this one. So, we have a place for text. This is a really good diagram to use when you have very little text, and you have images. Let's edit the images first, and then return and enter some text real quickly.

In order to edit any of the images, select the image, right-click, choose Format Shape, and you'll have all of the choices that are available to you under Picture tools. Specifically, I want to get to this Crop choice. This allows us to offset this image. I'd like to have my olives a little further to the left. This is our X axis and our Y axis, so we're going to offset our X a little bit. Notice we just dropped those closer to the left. Now, I'd like to edit, or crop our logo.

I'd actually like it to be a little larger, as well as farther up. So, we're going to slide this, make it a little wider and a little taller. Then we're going to offset it slightly to center it. So, now we don't have any text. We simply have our logo centered there, which works really well. You can rotate these - our tree is actually on its side, so we'll turn our tree right side up - and we could change the shape there as well.

Now, what if we don't like the particular order that our items are in? Let's go to design our SmartArt. And you'll notice, the text that I'd like to have here is actually text that speaks to starting with the tree, moving to an olive, and then finally ending up with a bottle of olive oil. So, we'd like to move this one down to that position. We now have them in order. Simply enter text, really easy in our SmartArt, "From tree", and you can enter text here or there.

You already know this from 2007. Nice, simple piece of SmartArt! Don't forget with this Picture SmartArt you haven't lost any of the tools that you had before. We can change colors, change styles, and have a nice, attractive piece of SmartArt right here in our document. One more thing that you might want to remember as you work with the SmartArt in Word, in particular, has to do with how you would think about cropping, remember - or how you would think about cropping and positioning - that you have the choice to wrap text squarely or tightly, but you have another choice too that says that what I'd like to do is I'd like to have it Tight or Square, but on the left side of my image only, notice if we only apply this to the left, how much cleaner that looks.

So, the new Picture SmartArt Layouts designed specifically for reporting in Word, help you tell your story in a compelling, and therefore, attractive and effective manner.

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