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Inserting sections to organize a document

From: Word 2010 Essential Training

Video: Inserting sections to organize a document

Section breaks are used so that you can change the layout for a page or group of pages in your document. For example, if you separate the chapters in a book document, you can begin page numbering each chapter with the number one, or you might want to layout part of your document as columns, more than one column, two columns, or three columns, or you might want to create different headers and footers for different sections of your document. If we take a look at the Page Layout tab, under Breaks, we'll find different kinds of section breaks: a Next page break, a Continuous page break, and Even break, and an Odd break.

Inserting sections to organize a document

Section breaks are used so that you can change the layout for a page or group of pages in your document. For example, if you separate the chapters in a book document, you can begin page numbering each chapter with the number one, or you might want to layout part of your document as columns, more than one column, two columns, or three columns, or you might want to create different headers and footers for different sections of your document. If we take a look at the Page Layout tab, under Breaks, we'll find different kinds of section breaks: a Next page break, a Continuous page break, and Even break, and an Odd break.

The Next page break inserts a section break and then starts the next section on a new page. So, this type of Section Break is especially useful for starting new chapters in a document. We actually want to do that right here because we have Part 3 of our handbook ending and want to have a break before Part 4. So, we're going to insert a Next page break, and now Part 4 begins on a new page. The second kind of break, a Continuous section break, inserts a section break and then starts a section right on the same page.

So, we don't break and go to a new page, new section, but same page. And this is the kind of break that we'll use for a formatting change like switching from one column to two or from two columns back to one, all within one page. We'll take a look at columns later on in this chapter. The Even Page and Odd Page work in exactly the same way that Next Page did, with one small variation. If I choose Even Page, then insert a section break, the next page will be the next even numbered page.

So, for example, if I insert a section break when I'm on page 13, and I insert Even, it will go to page 14. If I insert an Odd section break, it will go to the next odd numbered page. So, if I am on page 13 and insert an Odd Page section break, my next page will be page 15. Here I am on page 13. This page would be page 15.

And I'm going to undo those last two section breaks that I put in, those two insertions. And yet, I'd still like to have a section break, or perhaps even simply a page break for the start of my next section, another option. When I insert a page break, like I just did, this section of the document will have exactly the same formatting as all the parts that surround it. But when I insert a section break, I have the opportunity to put in different formatting.

So we're going to go down to where Part 5 starts, again, in the middle of the page, and we're going to say let's insert here a section break that's a Next Page section break. Now I have two different sections: one section here, one section here. The formatting that can be different in a section of a document includes margins, paper size or orientation, headers and footers, the number of columns that are in that part of the document, page numbering, line numbering, and footnotes and endnotes can start over again in a new section.

So, let's take a look, for example, at changing the orientation for this section of the document. I'm going to open the Page Setup dialog box and say I'd like to change this section to Landscape mode. Now, this choice isn't here unless I have sections. So let's change this section to Landscape, and you'll notice this part of the document is in portrait. This part of the document, the paper is turned sideways. So, if I have a couple of pages in a document with large tables that I want to place, putting in a section break allows me then to change to a different orientation.

Another choice that I have is to have different headers and footers in different parts of my document. if I wish. So, I could have headers and footers in one section that were different than those that I found in another section. We can go to Insert, for example, a Header, and insert a header here, and it will be the header for Section 2. It won't be the header for the entire document. If I don't include sections, the document has only one set of headers and footers. Currently, they are the Same as Previous. In other words, the fact that I inserted a section didn't mean that I had to create new headers and footers.

The headers and footers that are here would be used throughout the document. However, I can say I'd actually like to have them not be the same as previous. Right here is the button that allows me to unlink them, and now I have a header that has only been used by this section, and isn't used anywhere else in my document. If I want to pick up the headers and footers used at other sections of my document, I simply say Link to Previous and when I do, the header or footer that I am in will be deleted and the header or footer from the previous section will be applied.

When you need different Page Layout options for just one section of text, you don't need to put it in a different document. You simply need to insert section breaks and make it a different section, so that you can then change your Page Layout options for that section of your document that you'd like to keep together.

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This video is part of

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Word 2010 Essential Training

89 video lessons · 56663 viewers

Gini Courter
Author

 
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  1. 5m 39s
    1. Welcome
      1m 8s
    2. Using the exercise files
      1m 34s
    3. Creating placeholder text
      2m 57s
  2. 33m 47s
    1. Using the Word interface
      8m 56s
    2. Understanding the Ribbon
      8m 10s
    3. Customizing the Quick Access toolbar
      3m 10s
    4. Using Word's document tools
      8m 5s
    5. Using the Navigation pane to find words or phrases in a document
      5m 26s
  3. 30m 53s
    1. Managing documents with Backstage view
      4m 42s
    2. Creating a new document from a template
      5m 11s
    3. Making it easy to find and open documents
      3m 59s
    4. Saving a Word document for yourself or others
      7m 1s
    5. Printing a document and choosing a printer
      3m 33s
    6. Setting print options
      6m 27s
  4. 24m 24s
    1. Selecting text using the mouse and keyboard shortcuts
      4m 57s
    2. Rearranging text using Cut, Copy, and Paste
      7m 38s
    3. Undoing and redoing actions
      4m 8s
    4. Finding and replacing text
      7m 41s
  5. 27m 40s
    1. Understanding fonts
      6m 32s
    2. Working with fonts
      5m 29s
    3. Applying basic formatting
      6m 25s
    4. Changing the case of text
      4m 22s
    5. Using text effects and adding impact to a document
      4m 52s
  6. 29m 44s
    1. Aligning and justifying paragraphs
      2m 55s
    2. Changing line spacing
      5m 2s
    3. Using indents and setting tabs
      7m 20s
    4. Creating a bulleted or numbered list
      6m 11s
    5. Keeping text together through page breaks
      4m 2s
    6. Applying shading and borders to paragraphs
      4m 14s
  7. 50m 10s
    1. Power formatting with styles
      7m 34s
    2. Changing a document's theme
      6m 59s
    3. Changing style sets, color sets, fonts, and paragraph spacing
      3m 31s
    4. Applying Quick Styles and clearing formatting
      5m 18s
    5. Creating a Quick Style set
      6m 24s
    6. Using the Navigation pane with styles
      3m 1s
    7. Easily creating a table of contents
      5m 32s
    8. Restricting formatting to a selection of styles
      4m 58s
    9. Creating a multilevel list using styles
      6m 53s
  8. 48m 1s
    1. Creating a table to organize text
      6m 11s
    2. Converting text to tables
      3m 36s
    3. Formatting tables for readability
      4m 8s
    4. Adding and removing columns
      5m 36s
    5. Sorting table data
      5m 19s
    6. Merging, splitting, and formatting cells to create a form
      8m 53s
    7. Converting a table to text
      2m 41s
    8. Inserting an Excel table for calculations and charts
      7m 18s
    9. Using Quick Tables
      4m 19s
  9. 1h 7m
    1. Illustrating documents with pictures, shapes, and clip art
      8m 43s
    2. Positioning, sizing, and cropping graphics
      6m 11s
    3. Wrapping text around graphics
      4m 54s
    4. Laying out text and graphics with a table
      6m 50s
    5. Adjusting brightness, contrast, and sharpness of photos
      4m 30s
    6. Applying special effects to graphics
      5m 4s
    7. Applying styles to graphics
      5m 40s
    8. Illustrating with charts: Inserting a chart from Excel
      8m 26s
    9. Illustrating with diagrams: Using SmartArt
      10m 22s
    10. Illustrating with screenshots: Capturing screenshots from your computer
      3m 17s
    11. Illustrating with WordArt
      3m 35s
  10. 34m 10s
    1. Understanding building blocks
      3m 41s
    2. Numbering pages and applying headers and footers
      6m 56s
    3. Adding cover pages and blank pages
      3m 50s
    4. Using text boxes for document design
      8m 16s
    5. Creating and saving custom headers and footers
      6m 21s
    6. Creating and saving Quick Parts
      5m 6s
  11. 23m 40s
    1. Setting page margins, page orientation, and paper size
      6m 30s
    2. Inserting sections to organize a document
      5m 17s
    3. Using columns
      5m 23s
    4. Using watermarks, page borders, and colors
      6m 30s
  12. 20m 15s
    1. Checking spelling and grammar
      5m 6s
    2. Setting proofing and AutoCorrect options
      7m 21s
    3. Using the Thesaurus and Research and Translation tools
      7m 48s
  13. 21m 3s
    1. Tracking changes and showing markup
      5m 29s
    2. Accepting and rejecting changes
      4m 35s
    3. Comparing and combining documents
      6m 42s
    4. Coauthoring documents with SharePoint
      4m 17s
  14. 40m 56s
    1. Trouble-free document sharing
      5m 38s
    2. Emailing a document
      4m 4s
    3. Saving a document to a Windows Live drive
      4m 8s
    4. Saving to SharePoint and sharing a document link
      3m 59s
    5. Using Word on the web
      3m 4s
    6. Blogging with a document
      4m 27s
    7. Finalizing and password-protecting a document
      3m 38s
    8. Restricting editing for all or part of a document
      6m 3s
    9. Digitally signing a document
      5m 55s
  15. 25m 18s
    1. Changing Word options
      5m 42s
    2. Customizing the Ribbon
      7m 22s
    3. Creating and playing a macro
      8m 8s
    4. Assigning a macro to the Ribbon
      4m 6s
  16. 31s
    1. Goodbye
      31s

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