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In Word 2010 Essential Training, Gini Courter uses real-world examples to teach the core features and tools in Word 2010. The course starts off with an orientation of the Word 2010 interface, and then delves into the functionality at the heart of Word: creating, editing, and formatting documents. It also covers proofing documents, reviewing documents with others, sharing and securing documents, working with tables, and illustrating documents. Exercise files are included with the course.
Section breaks are used so that you can change the layout for a page or group of pages in your document. For example, if you separate the chapters in a book document, you can begin page numbering each chapter with the number one, or you might want to layout part of your document as columns, more than one column, two columns, or three columns, or you might want to create different headers and footers for different sections of your document. If we take a look at the Page Layout tab, under Breaks, we'll find different kinds of section breaks: a Next page break, a Continuous page break, and Even break, and an Odd break.
The Next page break inserts a section break and then starts the next section on a new page. So, this type of Section Break is especially useful for starting new chapters in a document. We actually want to do that right here because we have Part 3 of our handbook ending and want to have a break before Part 4. So, we're going to insert a Next page break, and now Part 4 begins on a new page. The second kind of break, a Continuous section break, inserts a section break and then starts a section right on the same page.
So, we don't break and go to a new page, new section, but same page. And this is the kind of break that we'll use for a formatting change like switching from one column to two or from two columns back to one, all within one page. We'll take a look at columns later on in this chapter. The Even Page and Odd Page work in exactly the same way that Next Page did, with one small variation. If I choose Even Page, then insert a section break, the next page will be the next even numbered page.
So, for example, if I insert a section break when I'm on page 13, and I insert Even, it will go to page 14. If I insert an Odd section break, it will go to the next odd numbered page. So, if I am on page 13 and insert an Odd Page section break, my next page will be page 15. Here I am on page 13. This page would be page 15.
And I'm going to undo those last two section breaks that I put in, those two insertions. And yet, I'd still like to have a section break, or perhaps even simply a page break for the start of my next section, another option. When I insert a page break, like I just did, this section of the document will have exactly the same formatting as all the parts that surround it. But when I insert a section break, I have the opportunity to put in different formatting.
So we're going to go down to where Part 5 starts, again, in the middle of the page, and we're going to say let's insert here a section break that's a Next Page section break. Now I have two different sections: one section here, one section here. The formatting that can be different in a section of a document includes margins, paper size or orientation, headers and footers, the number of columns that are in that part of the document, page numbering, line numbering, and footnotes and endnotes can start over again in a new section.
So, let's take a look, for example, at changing the orientation for this section of the document. I'm going to open the Page Setup dialog box and say I'd like to change this section to Landscape mode. Now, this choice isn't here unless I have sections. So let's change this section to Landscape, and you'll notice this part of the document is in portrait. This part of the document, the paper is turned sideways. So, if I have a couple of pages in a document with large tables that I want to place, putting in a section break allows me then to change to a different orientation.
Another choice that I have is to have different headers and footers in different parts of my document. if I wish. So, I could have headers and footers in one section that were different than those that I found in another section. We can go to Insert, for example, a Header, and insert a header here, and it will be the header for Section 2. It won't be the header for the entire document. If I don't include sections, the document has only one set of headers and footers. Currently, they are the Same as Previous. In other words, the fact that I inserted a section didn't mean that I had to create new headers and footers.
The headers and footers that are here would be used throughout the document. However, I can say I'd actually like to have them not be the same as previous. Right here is the button that allows me to unlink them, and now I have a header that has only been used by this section, and isn't used anywhere else in my document. If I want to pick up the headers and footers used at other sections of my document, I simply say Link to Previous and when I do, the header or footer that I am in will be deleted and the header or footer from the previous section will be applied.
When you need different Page Layout options for just one section of text, you don't need to put it in a different document. You simply need to insert section breaks and make it a different section, so that you can then change your Page Layout options for that section of your document that you'd like to keep together.
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