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Word 2010 Essential Training
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Illustrating with screenshots: Capturing screenshots from your computer


From:

Word 2010 Essential Training

with Gini Courter

Video: Illustrating with screenshots: Capturing screenshots from your computer

Many Office users who need to capture part of a screen to use as an illustration in Word buy a separate application, like SnagIt or FullShot, to capture images from the computer screen. Screen Capture, also known as Screen Clipping, is available here in Microsoft Word without purchasing a separate application. There are four main reasons that we might use screen clipping: to create user documentation, to capture something that's going on,= on our computer so we can send it to our helpdesk, to share files, or to collect data.
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  1. 5m 39s
    1. Welcome
      1m 8s
    2. Using the exercise files
      1m 34s
    3. Creating placeholder text
      2m 57s
  2. 33m 47s
    1. Using the Word interface
      8m 56s
    2. Understanding the Ribbon
      8m 10s
    3. Customizing the Quick Access toolbar
      3m 10s
    4. Using Word's document tools
      8m 5s
    5. Using the Navigation pane to find words or phrases in a document
      5m 26s
  3. 30m 53s
    1. Managing documents with Backstage view
      4m 42s
    2. Creating a new document from a template
      5m 11s
    3. Making it easy to find and open documents
      3m 59s
    4. Saving a Word document for yourself or others
      7m 1s
    5. Printing a document and choosing a printer
      3m 33s
    6. Setting print options
      6m 27s
  4. 24m 24s
    1. Selecting text using the mouse and keyboard shortcuts
      4m 57s
    2. Rearranging text using Cut, Copy, and Paste
      7m 38s
    3. Undoing and redoing actions
      4m 8s
    4. Finding and replacing text
      7m 41s
  5. 27m 40s
    1. Understanding fonts
      6m 32s
    2. Working with fonts
      5m 29s
    3. Applying basic formatting
      6m 25s
    4. Changing the case of text
      4m 22s
    5. Using text effects and adding impact to a document
      4m 52s
  6. 29m 44s
    1. Aligning and justifying paragraphs
      2m 55s
    2. Changing line spacing
      5m 2s
    3. Using indents and setting tabs
      7m 20s
    4. Creating a bulleted or numbered list
      6m 11s
    5. Keeping text together through page breaks
      4m 2s
    6. Applying shading and borders to paragraphs
      4m 14s
  7. 50m 10s
    1. Power formatting with styles
      7m 34s
    2. Changing a document's theme
      6m 59s
    3. Changing style sets, color sets, fonts, and paragraph spacing
      3m 31s
    4. Applying Quick Styles and clearing formatting
      5m 18s
    5. Creating a Quick Style set
      6m 24s
    6. Using the Navigation pane with styles
      3m 1s
    7. Easily creating a table of contents
      5m 32s
    8. Restricting formatting to a selection of styles
      4m 58s
    9. Creating a multilevel list using styles
      6m 53s
  8. 48m 1s
    1. Creating a table to organize text
      6m 11s
    2. Converting text to tables
      3m 36s
    3. Formatting tables for readability
      4m 8s
    4. Adding and removing columns
      5m 36s
    5. Sorting table data
      5m 19s
    6. Merging, splitting, and formatting cells to create a form
      8m 53s
    7. Converting a table to text
      2m 41s
    8. Inserting an Excel table for calculations and charts
      7m 18s
    9. Using Quick Tables
      4m 19s
  9. 1h 7m
    1. Illustrating documents with pictures, shapes, and clip art
      8m 43s
    2. Positioning, sizing, and cropping graphics
      6m 11s
    3. Wrapping text around graphics
      4m 54s
    4. Laying out text and graphics with a table
      6m 50s
    5. Adjusting brightness, contrast, and sharpness of photos
      4m 30s
    6. Applying special effects to graphics
      5m 4s
    7. Applying styles to graphics
      5m 40s
    8. Illustrating with charts: Inserting a chart from Excel
      8m 26s
    9. Illustrating with diagrams: Using SmartArt
      10m 22s
    10. Illustrating with screenshots: Capturing screenshots from your computer
      3m 17s
    11. Illustrating with WordArt
      3m 35s
  10. 34m 10s
    1. Understanding building blocks
      3m 41s
    2. Numbering pages and applying headers and footers
      6m 56s
    3. Adding cover pages and blank pages
      3m 50s
    4. Using text boxes for document design
      8m 16s
    5. Creating and saving custom headers and footers
      6m 21s
    6. Creating and saving Quick Parts
      5m 6s
  11. 23m 40s
    1. Setting page margins, page orientation, and paper size
      6m 30s
    2. Inserting sections to organize a document
      5m 17s
    3. Using columns
      5m 23s
    4. Using watermarks, page borders, and colors
      6m 30s
  12. 20m 15s
    1. Checking spelling and grammar
      5m 6s
    2. Setting proofing and AutoCorrect options
      7m 21s
    3. Using the Thesaurus and Research and Translation tools
      7m 48s
  13. 21m 3s
    1. Tracking changes and showing markup
      5m 29s
    2. Accepting and rejecting changes
      4m 35s
    3. Comparing and combining documents
      6m 42s
    4. Coauthoring documents with SharePoint
      4m 17s
  14. 40m 56s
    1. Trouble-free document sharing
      5m 38s
    2. Emailing a document
      4m 4s
    3. Saving a document to a Windows Live drive
      4m 8s
    4. Saving to SharePoint and sharing a document link
      3m 59s
    5. Using Word on the web
      3m 4s
    6. Blogging with a document
      4m 27s
    7. Finalizing and password-protecting a document
      3m 38s
    8. Restricting editing for all or part of a document
      6m 3s
    9. Digitally signing a document
      5m 55s
  15. 25m 18s
    1. Changing Word options
      5m 42s
    2. Customizing the Ribbon
      7m 22s
    3. Creating and playing a macro
      8m 8s
    4. Assigning a macro to the Ribbon
      4m 6s
  16. 31s
    1. Goodbye
      31s

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Word 2010 Essential Training
8h 3m Beginner Jun 08, 2010

Viewers: in countries Watching now:

In Word 2010 Essential Training, Gini Courter uses real-world examples to teach the core features and tools in Word 2010. The course starts off with an orientation of the Word 2010 interface, and then delves into the functionality at the heart of Word: creating, editing, and formatting documents. It also covers proofing documents, reviewing documents with others, sharing and securing documents, working with tables, and illustrating documents. Exercise files are included with the course.

Topics include:
  • Creating documents with templates
  • Adding SmartArt diagrams to documents
  • Working with fonts
  • Setting up document styles
  • Formatting headers, footers, and cover pages
  • Organizing text in tables
  • Modifying page layout, including margins, orientation, and page size
  • Tracking changes and showing markup
  • Sharing documents
Subjects:
Business Computer Skills (Windows) Word Processing Teacher Tools Education Student Tools
Software:
Word
Author:
Gini Courter

Illustrating with screenshots: Capturing screenshots from your computer

Many Office users who need to capture part of a screen to use as an illustration in Word buy a separate application, like SnagIt or FullShot, to capture images from the computer screen. Screen Capture, also known as Screen Clipping, is available here in Microsoft Word without purchasing a separate application. There are four main reasons that we might use screen clipping: to create user documentation, to capture something that's going on,= on our computer so we can send it to our helpdesk, to share files, or to collect data.

You can insert a screenshot of a whole window or a screen clipping of part of a window. We're going to create a screen clipping to support this document we're creating that's about saving in our SharePoint libraries. So what we're going to do is actually go out to our SharePoint site and take a picture of the libraries, so we can show people how they'll get there. To create a screen clipping, the first thing you want to do is know that you have the software that you want to switch to running in the background. So I'm going to switch to my Two Trees SharePoint site, and the section that I want to show them is this section right here, actually down through the Recycle Bin.

So I want to take a picture of this. Now, the first choice I'll have is to take a picture of the entire screen. So from here, I'm going to switch directly to Word. I'm not going to open anything else up, and then we're going to position our insertion point and go to Insert > Screenshot. Now there are two full windows available. I have an Excel window that was opened, and I have this window we just saw. So I can click that window, and the entire window is captured and placed in the document, the width of the screen, which is really nice.

So if I wanted to talk about here's everything that's in this window, that would be great. But I really want to be able to show just this area. So I'm going to undo this whole screenshot, and we'll go back again to Insert > Screenshot and use the Screen Clipping feature. It says I'm going to inset part of it. Word gets tucked away and hidden, and there's this opaqueness that washes over the window that I'll be taking a picture of, but I can still see it. And so I'm going to move the crosshairs, hold my mouse button down and select the entire area.

Now I can, of course, crop this later, but it behooves me to get it right the first time because until I let the mouse button up, I can still improve my selection. I'm going to release the mouse button, and I'll be returned to Microsoft Word with my image. This is a graphic like other graphics. So I can recolor this if I want to. I can put it on a button ,or put a bevel, or paint a border around it using the Style tools in the Adjustment tools. I can position it using the Arrangement tools here in Microsoft Word 2010.

Whether you want to capture a part of the screen out of, for example, a Web page, like we just did, actually capture a picture of a chart in Excel rather than using copy and paste for a picture, or just need to grab a dialog box that your IT helpdesk keeps asking you what's in it, but it's too much to write down, you can use Screen Clipping to save lots of time, capturing information from any application that you can see on your computer screen.

Find answers to the most frequently asked questions about Word 2010 Essential Training.


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Q: The Panning Hand feature for scrolling through documents shown in the movie "Using the Word interface" does not appear in my version of Word.
A: This appears to be an issue with Word, in that the Panning Hand icon does not appear in every installation of Word. The Panning Hand feature was originally designed for a tablet PC and it will always appear on a tablet. However, onother laptops and desktops, the Panning Hand icon's appearance is dependent on the version of Windows and how much tablet PC functionality is built into that version.
Q: Why am I seeing the following error message when trying to open the exercise files in Word 2010? Word experienced an error trying to open the file. Try these suggestions: * check permissions * open the file with text recovery
A: This is a permissions/trust issue specific to your install of Microsoft Office. Contact your IT department make sure documents downloaded from email and the web are not blocked. A workaround solution is to try opening the files in an older version of Word or try to edit your Trust Center settings.
 
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