Word 2010 Essential Training
Illustration by Richard Downs

Illustrating documents with pictures, shapes, and clip art


Word 2010 Essential Training

with Gini Courter

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Video: Illustrating documents with pictures, shapes, and clip art

Here is our Word document, and not surprisingly, it's filled with text, text and even more text. The perfect image though is often more meaningful to your readers than paragraphs of text. We can use an image to illustrate an idea, or to serve as a symbol that helps readers remember the text, make a connection to the text. With Word 2010, you can illustrate your document with different types of graphics. So we will begin with a couple of pages of just text here. And when we want to insert an image we start by placing our insertion point.
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  1. 5m 39s
    1. Welcome
      1m 8s
    2. Using the exercise files
      1m 34s
    3. Creating placeholder text
      2m 57s
  2. 33m 23s
    1. Using the Word interface
      8m 32s
    2. Understanding the Ribbon
      8m 10s
    3. Customizing the Quick Access toolbar
      3m 10s
    4. Using Word's document tools
      8m 5s
    5. Using the Navigation pane to find words or phrases in a document
      5m 26s
  3. 30m 53s
    1. Managing documents with Backstage view
      4m 42s
    2. Creating a new document from a template
      5m 11s
    3. Making it easy to find and open documents
      3m 59s
    4. Saving a Word document for yourself or others
      7m 1s
    5. Printing a document and choosing a printer
      3m 33s
    6. Setting print options
      6m 27s
  4. 24m 24s
    1. Selecting text using the mouse and keyboard shortcuts
      4m 57s
    2. Rearranging text using Cut, Copy, and Paste
      7m 38s
    3. Undoing and redoing actions
      4m 8s
    4. Finding and replacing text
      7m 41s
  5. 27m 40s
    1. Understanding fonts
      6m 32s
    2. Working with fonts
      5m 29s
    3. Applying basic formatting
      6m 25s
    4. Changing the case of text
      4m 22s
    5. Using text effects and adding impact to a document
      4m 52s
  6. 29m 44s
    1. Aligning and justifying paragraphs
      2m 55s
    2. Changing line spacing
      5m 2s
    3. Using indents and setting tabs
      7m 20s
    4. Creating a bulleted or numbered list
      6m 11s
    5. Keeping text together through page breaks
      4m 2s
    6. Applying shading and borders to paragraphs
      4m 14s
  7. 50m 10s
    1. Power formatting with styles
      7m 34s
    2. Changing a document's theme
      6m 59s
    3. Changing style sets, color sets, fonts, and paragraph spacing
      3m 31s
    4. Applying Quick Styles and clearing formatting
      5m 18s
    5. Creating a Quick Style set
      6m 24s
    6. Using the Navigation pane with styles
      3m 1s
    7. Easily creating a table of contents
      5m 32s
    8. Restricting formatting to a selection of styles
      4m 58s
    9. Creating a multilevel list using styles
      6m 53s
  8. 48m 1s
    1. Creating a table to organize text
      6m 11s
    2. Converting text to tables
      3m 36s
    3. Formatting tables for readability
      4m 8s
    4. Adding and removing columns
      5m 36s
    5. Sorting table data
      5m 19s
    6. Merging, splitting, and formatting cells to create a form
      8m 53s
    7. Converting a table to text
      2m 41s
    8. Inserting an Excel table for calculations and charts
      7m 18s
    9. Using Quick Tables
      4m 19s
  9. 1h 7m
    1. Illustrating documents with pictures, shapes, and clip art
      8m 43s
    2. Positioning, sizing, and cropping graphics
      6m 11s
    3. Wrapping text around graphics
      4m 54s
    4. Laying out text and graphics with a table
      6m 50s
    5. Adjusting brightness, contrast, and sharpness of photos
      4m 30s
    6. Applying special effects to graphics
      5m 4s
    7. Applying styles to graphics
      5m 40s
    8. Illustrating with charts: Inserting a chart from Excel
      8m 26s
    9. Illustrating with diagrams: Using SmartArt
      10m 22s
    10. Illustrating with screenshots: Capturing screenshots from your computer
      3m 17s
    11. Illustrating with WordArt
      3m 35s
  10. 34m 10s
    1. Understanding building blocks
      3m 41s
    2. Numbering pages and applying headers and footers
      6m 56s
    3. Adding cover pages and blank pages
      3m 50s
    4. Using text boxes for document design
      8m 16s
    5. Creating and saving custom headers and footers
      6m 21s
    6. Creating and saving Quick Parts
      5m 6s
  11. 23m 40s
    1. Setting page margins, page orientation, and paper size
      6m 30s
    2. Inserting sections to organize a document
      5m 17s
    3. Using columns
      5m 23s
    4. Using watermarks, page borders, and colors
      6m 30s
  12. 20m 15s
    1. Checking spelling and grammar
      5m 6s
    2. Setting proofing and AutoCorrect options
      7m 21s
    3. Using the Thesaurus and Research and Translation tools
      7m 48s
  13. 21m 3s
    1. Tracking changes and showing markup
      5m 29s
    2. Accepting and rejecting changes
      4m 35s
    3. Comparing and combining documents
      6m 42s
    4. Coauthoring documents with SharePoint
      4m 17s
  14. 40m 56s
    1. Trouble-free document sharing
      5m 38s
    2. Emailing a document
      4m 4s
    3. Saving a document to a Windows Live drive
      4m 8s
    4. Saving to SharePoint and sharing a document link
      3m 59s
    5. Using Word on the web
      3m 4s
    6. Blogging with a document
      4m 27s
    7. Finalizing and password-protecting a document
      3m 38s
    8. Restricting editing for all or part of a document
      6m 3s
    9. Digitally signing a document
      5m 55s
  15. 25m 18s
    1. Changing Word options
      5m 42s
    2. Customizing the Ribbon
      7m 22s
    3. Creating and playing a macro
      8m 8s
    4. Assigning a macro to the Ribbon
      4m 6s
  16. 31s
    1. Goodbye

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Microsoft Word Essential Training Tutorials from lynda.com
8h 3m Beginner Jun 08, 2010

Viewers: in countries Watching now:

In Word 2010 Essential Training, Gini Courter uses real-world examples to teach the core features and tools in Word 2010. The course starts off with an orientation of the Word 2010 interface, and then delves into the functionality at the heart of Word: creating, editing, and formatting documents. It also covers proofing documents, reviewing documents with others, sharing and securing documents, working with tables, and illustrating documents. Exercise files are included with the course.

Topics include:
  • Creating documents with templates
  • Adding SmartArt diagrams to documents
  • Working with fonts
  • Setting up document styles
  • Formatting headers, footers, and cover pages
  • Organizing text in tables
  • Modifying page layout, including margins, orientation, and page size
  • Tracking changes and showing markup
  • Sharing documents
Business Education + Elearning
Gini Courter

Illustrating documents with pictures, shapes, and clip art

Here is our Word document, and not surprisingly, it's filled with text, text and even more text. The perfect image though is often more meaningful to your readers than paragraphs of text. We can use an image to illustrate an idea, or to serve as a symbol that helps readers remember the text, make a connection to the text. With Word 2010, you can illustrate your document with different types of graphics. So we will begin with a couple of pages of just text here. And when we want to insert an image we start by placing our insertion point.

That doesn't mean it'll go in the middle of the page. It means it'll go near this paragraph. Click Insert and choose Picture and then browse to find the picture that you want to insert. And I want to insert this small image of olives on a vine. That's what a small image looks like, very easy to place it there. Now, we are going to place some Clip Art. So I'll scroll down in the document, and we're going to go to the Insert tab and choose Clip Art.

Now Clip Art when you use it, there is always a piece of search involved in this. So I want to look for an icon of some olives. And I'm going to open All media file types and say I'm not really interested in videos or audio. I actually want an illustration. I'm willing to look at a photograph, but I'm really looking for illustrations, what we used to call Line Art. I also want to go look on office.com for this content. So I am going to click Go. And Word will go out to the free gallery of Clip Art.

This is Clip Art that you can use with no royalty. Office.com is where you'll find all of these images, as well as audio and video that you might want to use in a PowerPoint presentation. And you'll notice that anything that has some semblance to an olive, a dove with an olive branch, a Martini. We have choices but not exactly what I'm looking for. Here is the kind of thing that I might be interested in. Dining, foods, nature are my keywords. And when I look at a particular image and decide I might like this one, I have a few choices.

First, I can make it available offline. What this will do is this will copy it to my computer, so that I can use it again in the future. So I'm going to make that available off-line. And I have some places that I can put it. I'll usually put it in Unclassified Clips, and then I can move it later if I wish. I also like this olive oil bottle, and simply by clicking on it, it will drop down and be placed into my document. But I want to make sure that I have this available offline later.

And then finally, I really am looking for some stylized olives, hopefully without a fish. I'm enjoying the walking olive. And I might have a use for that later, so I'm going to keep that too ,just because it amuses me. But I think I'd like to have this image as well, so I'm going to make it available offline in my Unclassified Clips. And I'm actually going to click to insert it in my document as well and simply drag it to a new location. So I have a couple of pieces of Clip Art here, and that makes me happy. And they go okay together, although they are stylistically a little different.

I probably I wouldn't use them on the same page, or even in the same document. As I scroll down, I can find other images, and it will load them, if I wait. This one actually has sort of a similar feel to this image, so let's go grab one more. I have a nice set of images now that if I search for the word "olives," they will show up. So now if I say I want olives, but I don't want to go out to the Microsoft site, I will return thumbnails from the images that I just made available offline by downloading them to my computer.

Now I want to insert a Shape. And a Shape is a little different. There are several things that I can do with Shapes. Shapes are used for creating flowcharts and drawings and that sort of thing. So I can just insert a box, for example, a label the box or some arrows. I probably don't want to use these for diagramming because I have some better tools for building, for example, a process diagram. I might want to put a star and banner to use as something that looks like a callout.

And I can just drag in my document and position this. And I'm going to choose a nice green, sort of interesting. If I wish to, I can right-click, and I can add text to my Shape. So I'm going to simply put "Two Trees Opens New Store in Oxnard." We will hang on to that. Now, one more thought about Shapes. I can do drawings with them if I wish.

I can tell Word that what I want to do is insert a drawing canvas. And it will create a space that I can drop shapes into. So I can then insert shapes. There is a list of basic shapes applied here. And I'm now on the Drawing tools tab of the Ribbon. So if I needed to create a flow chart where I had some shapes that I needed to connect, I can do that fairly easily here on the drawing canvas.

I can use lines to connect them. They actually have drop points just like you'd see in Visio, where I can connect and snap the objects together. And I have the ability to format my lines, and to format my shapes with an entire palette of different colors and textures that I might wish to use, Ctrl+Y to repeat that command. I could also select several of them. And I can add text to any of these by simply right-clicking and choosing Add Text.

And if we were creating a flow chart here, then we have the difference between things that are processes and things that are documents, items that are shown on the screen. So I do have some basic flow-charting tools that I could use here, as well as some stars and banners, and other basic shapes that I can use. When I'm done and I click, these objects will be kept together on the same canvas. That's the benefit of creating a canvas, that I can move them as a group if I wish, position them some place else.

Finally, there is a way to combine the idea of a shape with the idea of a photograph. And that is to be able to place a photograph in a shape. The way I do that is I start by putting the photo in place. So we are going to click a little higher up in our document, and insert a picture again. We have some photos that need correction. So here is a photo that needs some help. And so we will take this photo that we inserted earlier, go to the Picture tools and choose Crop > Crop to Shape.

Here is this same list of Shapes again, and I'm going to choose a particular Shape to pour this image into. And we will end up with a fairly interesting effect here when we are all done. So there is my Shape. If I wish, I can choose Crop > Crop to Shape and choose a different Shape. So, again a combination of pictures and shapes. This is something you use to have to take multiple steps to do.

Here is I am thinking about olives. You are used to need to create the Shape first and then actually fill the image into it. And that's a way you could still do that. You could choose an existing shape, and you could say I want to add an image to this shape. So if we go down to our Two Trees Shape, for example, here, we could right-click, and we could format the Shape. And we could fill it with a picture, or a pattern, or anything else we wish. But it's easy simply to do Crop to Shape to include an image within a Shape.

So we've inserted two pictures: one in a Shape, one not. We've inserted a couple of pieces of Clip Art. We've inserted a drawing canvas with a flow chart and a Shape in our document. It's wicked easy to insert Photos, Clip Art and Shapes in Word 2010. In the next four movies, we will see how to format position and enhance these images that we inserted in this document in Word.

Find answers to the most frequently asked questions about Word 2010 Essential Training .

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Q: The Panning Hand feature for scrolling through documents shown in the movie "Using the Word interface" does not appear in my version of Word.
A: This appears to be an issue with Word, in that the Panning Hand icon does not appear in every installation of Word. The Panning Hand feature was originally designed for a tablet PC and it will always appear on a tablet. However, onother laptops and desktops, the Panning Hand icon's appearance is dependent on the version of Windows and how much tablet PC functionality is built into that version.
Q: Why am I seeing the following error message when trying to open the exercise files in Word 2010? Word experienced an error trying to open the file. Try these suggestions: * check permissions * open the file with text recovery
A: This is a permissions/trust issue specific to your install of Microsoft Office. Contact your IT department make sure documents downloaded from email and the web are not blocked. A workaround solution is to try opening the files in an older version of Word or try to edit your Trust Center settings.
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