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Here is our Word document, and not surprisingly, it's filled with text, text and even more text. The perfect image though is often more meaningful to your readers than paragraphs of text. We can use an image to illustrate an idea, or to serve as a symbol that helps readers remember the text, make a connection to the text. With Word 2010, you can illustrate your document with different types of graphics. So we will begin with a couple of pages of just text here. And when we want to insert an image we start by placing our insertion point.
That doesn't mean it'll go in the middle of the page. It means it'll go near this paragraph. Click Insert and choose Picture and then browse to find the picture that you want to insert. And I want to insert this small image of olives on a vine. That's what a small image looks like, very easy to place it there. Now, we are going to place some Clip Art. So I'll scroll down in the document, and we're going to go to the Insert tab and choose Clip Art.
Now Clip Art when you use it, there is always a piece of search involved in this. So I want to look for an icon of some olives. And I'm going to open All media file types and say I'm not really interested in videos or audio. I actually want an illustration. I'm willing to look at a photograph, but I'm really looking for illustrations, what we used to call Line Art. I also want to go look on office.com for this content. So I am going to click Go. And Word will go out to the free gallery of Clip Art.
This is Clip Art that you can use with no royalty. Office.com is where you'll find all of these images, as well as audio and video that you might want to use in a PowerPoint presentation. And you'll notice that anything that has some semblance to an olive, a dove with an olive branch, a Martini. We have choices but not exactly what I'm looking for. Here is the kind of thing that I might be interested in. Dining, foods, nature are my keywords. And when I look at a particular image and decide I might like this one, I have a few choices.
First, I can make it available offline. What this will do is this will copy it to my computer, so that I can use it again in the future. So I'm going to make that available off-line. And I have some places that I can put it. I'll usually put it in Unclassified Clips, and then I can move it later if I wish. I also like this olive oil bottle, and simply by clicking on it, it will drop down and be placed into my document. But I want to make sure that I have this available offline later.
And then finally, I really am looking for some stylized olives, hopefully without a fish. I'm enjoying the walking olive. And I might have a use for that later, so I'm going to keep that too ,just because it amuses me. But I think I'd like to have this image as well, so I'm going to make it available offline in my Unclassified Clips. And I'm actually going to click to insert it in my document as well and simply drag it to a new location. So I have a couple of pieces of Clip Art here, and that makes me happy. And they go okay together, although they are stylistically a little different.
I probably I wouldn't use them on the same page, or even in the same document. As I scroll down, I can find other images, and it will load them, if I wait. This one actually has sort of a similar feel to this image, so let's go grab one more. I have a nice set of images now that if I search for the word "olives," they will show up. So now if I say I want olives, but I don't want to go out to the Microsoft site, I will return thumbnails from the images that I just made available offline by downloading them to my computer.
Now I want to insert a Shape. And a Shape is a little different. There are several things that I can do with Shapes. Shapes are used for creating flowcharts and drawings and that sort of thing. So I can just insert a box, for example, a label the box or some arrows. I probably don't want to use these for diagramming because I have some better tools for building, for example, a process diagram. I might want to put a star and banner to use as something that looks like a callout.
And I can just drag in my document and position this. And I'm going to choose a nice green, sort of interesting. If I wish to, I can right-click, and I can add text to my Shape. So I'm going to simply put "Two Trees Opens New Store in Oxnard." We will hang on to that. Now, one more thought about Shapes. I can do drawings with them if I wish.
I can tell Word that what I want to do is insert a drawing canvas. And it will create a space that I can drop shapes into. So I can then insert shapes. There is a list of basic shapes applied here. And I'm now on the Drawing tools tab of the Ribbon. So if I needed to create a flow chart where I had some shapes that I needed to connect, I can do that fairly easily here on the drawing canvas.
I can use lines to connect them. They actually have drop points just like you'd see in Visio, where I can connect and snap the objects together. And I have the ability to format my lines, and to format my shapes with an entire palette of different colors and textures that I might wish to use, Ctrl+Y to repeat that command. I could also select several of them. And I can add text to any of these by simply right-clicking and choosing Add Text.
And if we were creating a flow chart here, then we have the difference between things that are processes and things that are documents, items that are shown on the screen. So I do have some basic flow-charting tools that I could use here, as well as some stars and banners, and other basic shapes that I can use. When I'm done and I click, these objects will be kept together on the same canvas. That's the benefit of creating a canvas, that I can move them as a group if I wish, position them some place else.
Finally, there is a way to combine the idea of a shape with the idea of a photograph. And that is to be able to place a photograph in a shape. The way I do that is I start by putting the photo in place. So we are going to click a little higher up in our document, and insert a picture again. We have some photos that need correction. So here is a photo that needs some help. And so we will take this photo that we inserted earlier, go to the Picture tools and choose Crop > Crop to Shape.
Here is this same list of Shapes again, and I'm going to choose a particular Shape to pour this image into. And we will end up with a fairly interesting effect here when we are all done. So there is my Shape. If I wish, I can choose Crop > Crop to Shape and choose a different Shape. So, again a combination of pictures and shapes. This is something you use to have to take multiple steps to do.
Here is I am thinking about olives. You are used to need to create the Shape first and then actually fill the image into it. And that's a way you could still do that. You could choose an existing shape, and you could say I want to add an image to this shape. So if we go down to our Two Trees Shape, for example, here, we could right-click, and we could format the Shape. And we could fill it with a picture, or a pattern, or anything else we wish. But it's easy simply to do Crop to Shape to include an image within a Shape.
So we've inserted two pictures: one in a Shape, one not. We've inserted a couple of pieces of Clip Art. We've inserted a drawing canvas with a flow chart and a Shape in our document. It's wicked easy to insert Photos, Clip Art and Shapes in Word 2010. In the next four movies, we will see how to format position and enhance these images that we inserted in this document in Word.
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