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Word 2007 Essential Training
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Headers and footers


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Word 2007 Essential Training

with David Rivers

Video: Headers and footers

You've probably seen documents that have text or graphics or both, maybe at the top of every page or maybe at the bottom of every page. If that information was entered manually on every single page, whoever did it, did it the long way. A header is an optional area you can have at the top of the page where the contents will be repeated on every page after. A footer, you guessed it, is the same thing only at the bottom of every page. This means you enter text or insert graphics once and Word repeats for the other pages so you don't have to.
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  1. 40s
    1. Welcome
      40s
  2. 28m 24s
    1. Getting started with Word
      1m 21s
    2. Understanding the interface
      9m 23s
    3. Navigating the interface
      11m 24s
    4. Navigating documents
      6m 16s
  3. 18m 39s
    1. Creating new documents
      5m 25s
    2. Importing documents
      4m 35s
    3. Saving documents
      5m 41s
    4. Sending documents
      2m 58s
  4. 12m 35s
    1. Using Print Preview
      2m 45s
    2. Using Quick Print
      2m 31s
    3. Setting print options and printing
      7m 19s
  5. 23m 29s
    1. Selecting text
      3m 45s
    2. Formatting text
      5m 2s
    3. Using Find and Replace
      3m 35s
    4. Undo, Redo, and Repeat
      3m 26s
    5. Copying, pasting, and moving text
      4m 37s
    6. Showing formatting
      3m 4s
  6. 20m 30s
    1. Using indents
      3m 52s
    2. Setting justification
      3m 19s
    3. Changing line spacing
      4m 11s
    4. Setting tabs
      6m 10s
    5. Using the Highlighter
      2m 58s
  7. 38m 26s
    1. Changing margins
      5m 54s
    2. Changing orientation
      2m 29s
    3. Page numbering
      5m 41s
    4. Choosing paper size and source
      3m 59s
    5. Headers and footers
      7m 23s
    6. Applying a Page Background
      7m 56s
    7. Using Watermarks
      5m 4s
  8. 20m 10s
    1. Checking spelling and grammar
      4m 54s
    2. Finding synonyms
      3m 37s
    3. Looking up words and translations
      4m 55s
    4. Setting document proofing options
      6m 44s
  9. 23m 19s
    1. Modifying Environment settings
      7m 46s
    2. Modifying Display and Document settings
      6m 47s
    3. Modifying toolbars and keyboards
      8m 46s
  10. 15m 7s
    1. Creating a bulleted list
      7m 27s
    2. Creating a numbered list
      3m 36s
    3. Editing a list
      4m 4s
  11. 55m 28s
    1. Creating tables from scratch
      5m 29s
    2. Creating tables from text
      3m 25s
    3. Inserting an Excel spreadsheet
      5m 3s
    4. Modifying tables
      7m 44s
    5. Formatting tables
      7m 32s
    6. Making calculations in a table
      4m 13s
    7. Creating charts
      5m 44s
    8. Modifying chart data
      2m 8s
    9. Modifying chart appearance
      12m 29s
    10. Creating text from a table
      1m 41s
  12. 10m 18s
    1. Using Styles
      3m 3s
    2. Creating Styles
      3m 38s
    3. Editing and deleting Styles
      3m 37s
  13. 9m 21s
    1. Creating and using Building Blocks
      4m 27s
    2. Editing and organizing Building Blocks
      4m 54s
  14. 26m 23s
    1. Creating a Mail Merge
      13m 27s
    2. Creating a Data Source
      5m 21s
    3. Merging to create envelopes and labels
      7m 35s
  15. 8m 58s
    1. Sorting text
      4m 15s
    2. Sorting numbers
      2m 11s
    3. Sorting in tables
      2m 32s
  16. 10m 36s
    1. Creating Macros
      5m 40s
    2. Playing a Macro
      1m 46s
    3. Editing a Macro
      3m 10s
  17. 10m 13s
    1. Working with Newspaper Columns
      5m 31s
    2. Working with Parallel Columns
      4m 42s
  18. 24m 13s
    1. Working with Pictures and Clip Art
      10m 23s
    2. Working with Shapes
      5m 10s
    3. Working with SmartArt
      8m 40s
  19. 40m 40s
    1. Tracking changes
      7m 40s
    2. Reviewing changes
      3m 42s
    3. Sending and faxing documents
      3m 39s
    4. Password-protecting documents
      3m 4s
    5. Linking and embedding
      10m 7s
    6. Inspecting a document
      2m 43s
    7. Encrypting a document
      2m 45s
    8. Adding a digital signature
      7m 0s
  20. 30m 12s
    1. Creating cross-references
      3m 41s
    2. Creating a table of contents
      4m 8s
    3. Creating an index
      4m 43s
    4. Creating footnotes and endnotes
      7m 17s
    5. Using hyperlinks
      4m 24s
    6. Using bookmarks
      3m 26s
    7. Using a document map or thumbnails
      2m 33s
  21. 29s
    1. Goodbye
      29s

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Word 2007 Essential Training
7h 8m Beginner Jan 23, 2007

Viewers: in countries Watching now:

From a new interface to timesaving content galleries, the latest version of Word brings a lot to the table. Instructor David Rivers explains each of its new features and attributes, from understanding and navigating its new interface, to using new formatting controls and extensive page layout techniques. Whether new to Word or wanting to learn about the new version, Rivers gives insight for increased productivity and professional documents with Word 2007. Exercise files accompany the tutorials.

Subjects:
Business Word Processing Teacher Tools Education Student Tools
Software:
Word
Author:
David Rivers

Headers and footers

You've probably seen documents that have text or graphics or both, maybe at the top of every page or maybe at the bottom of every page. If that information was entered manually on every single page, whoever did it, did it the long way. A header is an optional area you can have at the top of the page where the contents will be repeated on every page after. A footer, you guessed it, is the same thing only at the bottom of every page. This means you enter text or insert graphics once and Word repeats for the other pages so you don't have to.

Let's do this with a long document. We're going to go to the Office button, click Open and navigate to the Lesson 6 folder and that's where we're going to find a recipe book plain. Recipe book plain right here. Give it a click and then open. OK, so this document if we scroll down you can see is not all that plain really, but I'm going to click on a page here and see that it's actually 28 pages long. I don't see anything at the top and bottom of each page except if I look at the bottom right hand corner, there is a page number showing up down there in the bottom right.

So I'm going to scroll all the way up to the top here or hold down Control and hit the Home key on my keyboard to get back to the top. So let's say we wanted to insert something at the bottom of every single page that means we'd need a footer created, and we know we have one down there because we saw the page number so we don't actually insert the footer. We just activate it. So we go up to the Insert tab up here and you'll see we've got in the Header and Footer group over here, Header, Footer and Page Number, so we'll click Footer and that represents the bottom of our page.

So you can see we got some built-in ones here listed where you could type your text. It looks like the bottom left, we've got one for the left center and right side of the page. We've got one down here that allows us to put in the page number and some text and we've got a line. Here's some more ones and you can see Annual, Austere and we go alphabetically down the list for items that can be repeated at the bottom of every single page. So what we're actually going to do here is create our own.

So that means coming down here to the Edit Footer link and we'll give that a click. And you can see right away we're on the first page footer here. Now, don't forget we can have something different for our first page in a document. We talked about that when we went through page numbering. So you can have no page numbering on the first page and then page numbering show up on every page after that. That's usually because you may want to work with a title page or a cover page that doesn't have the header or the footer text or graphics repeated. Well in our case, every pages is going to be the same so we don't want it to be different on the first page.

Now, because we're looking inside of our footer here and our cursor's flashing, if we look up at the ribbon under the Design tab, we've got header and footer tools. And right here you can see it's checked off, Different First Page. We don't want a different first page, so we deselect that. You'll notice now it just says Footer down here it's doesn't say First Page Footer. And there's some page numbering showing up over here on the right-hand side. So here we're going to actually type in our own text. Let's type in some text. We'll type in the following- Let's type "Copyright 2006", put a dash in there, "All rights reserved". Great.

And maybe that should be centered so what I'm going to do is highlight it. Just click and drag over it, and I'm going to move up into my mini toolbar here and I'm going to make sure that that's centered by clicking the centering button right here. Perfect. Looks good. And notice you can also just how close the header and footer contents get to the page border. And you can even have different header and footer on odd and even pages. For example, right here you see that my footer starts right about the 1 inch mark here on the ruler, but I can change that.

I've got options up here in the Position group where I can change the header from top and from bottom and you can see it's a half-inch here from the actual border of my page and that can be increased or decreased with these arrows. Over here you can see I can have a different header and footer for odd and even pages. And when we do that usually it's because we're going to use a book format. We could have the same content, like Copyright 2006 at the bottom of every page, but maybe it's the left aligned on the odd pages and right aligned on the even pages.

So if you needed to you could have different odd and even pages. Kind of neat. Now for us, we're just going to leave that centered at the bottom of every single page. So all I'm going to do is double click in my page area here in my document to get out of the footer and as I scroll down, you can see there it is, Copyright 2006 All rights reserved. There's my page number and as I scroll down to the next page, there it is again repeated but with a different page number. All right, now for the header. This time we're going to put a graphic image up there.

So what we're going to do is move up to the very top of our document again. We'll go to the Insert tab. This time we're going to click Header and again we have some built-in ones that we can choose from. They are listed alphabetically, you can see this quite a few options to choose from, if we wanted to. Some of them have graphics in them but if we just want to edit our own, we come down here to Edit Header. So now we're inside the header area and you can see my cursor's flashing over here on the right-hand side. Right away I've got a whole bunch of options related to my headers.

You can see I've got that same checkbox for a different first page if I wanted to. Odd and even pages, and I can adjust the space between my header and the top of the page or paper, in this case. So I said we wanted to put in a graphic and that's exactly what we're going to do. We're going to put a picture inside here. So all we're going to do is come over here to the Insert group and click Picture. And now we're going to navigate to the Lesson 6 folder of your exercise files. So if you're looking at pictures, for example, you'll want to move to wherever you installed your exercise files, mine are in the documents folder.

I'll double click Word, I'm going to double click Lesson 6, and there's my cake logo right there. So I'm going to give it a click. And I'm going to choose Insert. So there it is and you can see because of the size of my picture it's pushed the header space down so I've got a lot more space taking up my page here for the header. Well, I can change that just by sizing down my picture. I'm going to go to the top right corner and just drag down in, so I get a smaller one. That's better. Right there. And you can see it is lined up on the right-hand side of my page.

Alright, I'm going to double click inside my document area here to see what that looks like. So there it is, up in the top right corner, and if I scroll down to page 2 I should see it down there as well. Sure enough, there it is at the top of page 2. Same thing for page 3 and so on for every single page in my document. So get creative with what you put in a header or footer and look at other documents at there to see how they're being used. You can use them for page numbering, dates and times, document names and tons more.

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