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Generating a table of contents from applied styles

From: Word 2010: Styles in Depth

Video: Generating a table of contents from applied styles

Word 2010 makes generating a table of contents fast and easy. We've already done our groundwork by applying our styles to both of these documents, so let's have Word generate our table of contents for us, and I'll show you why I had used out both of these documents. In exercise file 1, press Ctrl+Home on your keyboard to take you to the very top. Now, let's insert a section break. Go to Page Layout and underneath of Page Setup, select Breaks, and then let's choose Section Break > Next Page.

Generating a table of contents from applied styles

Word 2010 makes generating a table of contents fast and easy. We've already done our groundwork by applying our styles to both of these documents, so let's have Word generate our table of contents for us, and I'll show you why I had used out both of these documents. In exercise file 1, press Ctrl+Home on your keyboard to take you to the very top. Now, let's insert a section break. Go to Page Layout and underneath of Page Setup, select Breaks, and then let's choose Section Break > Next Page.

Now once again, press Ctrl+Home to take you to the top of the document. Now we're going to have Word automatically create our TOC for us using Word's TOC default settings. We'll insert our TOC by going to References and then Table of Contents. You can see here that the difference between Automatic Table 1 and Automatic Table 2 is simply that Automatic Table 1 has a label of Contents, where Automatic Table 2 says Table of Contents; that's the only difference.

Both of these automatic settings only use Heading 1, 2, and 3. So only the first three heading levels are going to be included. Let's select Automatic 2 and then scroll up; it's that easy. But what if you want to create a table of contents based on your styles instead of Word's heading styles. What if you named your style something other than Heading 1? Word is smart, but not smart enough to know which style we want to use.

So let's see how to tell word what we want. It's just a few more steps. Begin by opening up exercise file number two. In this document, we've already applied our own heading style called CA Heading 1. Press Ctrl+Home on your keyboard to take you to the very top. We want to make sure that we're above the section break. So let's turn on our paragraph marks by clicking on the paragraph mark icon. Now let's insert our table of contents. We'll go to References > Table of Contents.

Now instead of using Automatic 1 or Automatic 2, what we need to do is go down and click on Insert Table of Contents. Here is where we'll show Word what we want. We're only going to show Heading level 1, so where it says Show Levels, change it from 3 to 1. Now click on the Options button. You can see here that you can build your table of contents from styles. So scroll down and as you're scrolling down, you can see that Heading 1 is checked. Well, we don't have a Heading 1 in our document, so let's take that off; just delete it.

Scroll down a little bit more. And it looks like that's the only level that's being used, since we told it 1. What we wanted to though is we want to add our California Heading 1, and we want to make it the first level, so type in the number 1 in the TOC level box. Now click on OK and underneath the Format, change that From Template--click on the down arrow--and choose one of these templates here. You have Classic, Distinctive, Fancy, Modern, Formal, and last but not least, Simple.

I'm going to choose Formal and then click on OK, and here it is. Notice that we sort of got what we wanted; it created the TOC for us, the page numbers are correct, but we need to adjust our table of contents so it better fits on our page. And take a wild guess what we use to format our TOC. You got it--styles. We'll be learning how to do this in our next movie. I've showed you how to create a table of contents using Word's automatic default Table of Contents settings and also how to create a TOC from our own styles using Word's formal formatting styles.

Next, I'll show you how to adjust our table styles by modifying Word's built-in TOC style.

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This video is part of

Image for Word 2010: Styles in Depth
Word 2010: Styles in Depth

45 video lessons · 10996 viewers

Mariann Siegert
Author

 
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  1. 2m 3s
    1. Welcome
      1m 22s
    2. Using the exercise files
      41s
  2. 28m 17s
    1. Why use styles?
      4m 22s
    2. Creating your first style
      3m 16s
    3. Displaying styles in use with the Style area
      4m 5s
    4. Viewing formatting applied to a style
      3m 39s
    5. Learning about the five types of styles
      5m 43s
    6. Understanding how themes relate to styles
      7m 12s
  3. 23m 49s
    1. Using the Styles window to apply styles
      3m 31s
    2. Applying styles using the Apply Styles box and alias names
      3m 31s
    3. Using the classic 2003 Style box
      5m 4s
    4. Replacing one style with another using Find and Replace
      3m 27s
    5. Using table styles to add professional design
      2m 10s
    6. Formatting numbered and bulleted lists using styles
      6m 6s
  4. 34m 13s
    1. Understanding naming conventions and aliases for styles
      2m 46s
    2. Creating a paragraph style by example
      6m 57s
    3. Creating a character style
      7m 6s
    4. Creating a new style by definition
      5m 17s
    5. Creating a style from similar formatting
      2m 53s
    6. Making a custom table style
      4m 16s
    7. Basing one style upon another
      4m 58s
  5. 9m 33s
    1. Updating a style to match selected text
      2m 43s
    2. Automatically modifying styles
      4m 25s
    3. Modifying table styles
      2m 25s
  6. 9m 29s
    1. Applying styles with a click
      3m 21s
    2. Saving a selection as a new Quick Style
      2m 26s
    3. Adding and removing styles in the Quick Styles gallery
      3m 42s
  7. 19m 20s
    1. Formatting an entire document with one click
      1m 57s
    2. What makes Quick Style sets work?
      5m 15s
    3. Saving custom styles as a new Quick Style set
      6m 13s
    4. Exploring the new Word 2010 paragraph spacing
      5m 55s
  8. 13m 20s
    1. Applying styles to build a table of contents
      6m 30s
    2. Generating a table of contents from applied styles
      4m 15s
    3. Modifying built-in table-of-contents styles
      2m 35s
  9. 17m 28s
    1. Copying styles between documents and templates
      5m 58s
    2. Copying and pasting styles between documents
      4m 2s
    3. Deleting unneeded styles and Quick Style sets
      4m 10s
    4. Renaming styles
      3m 18s
  10. 13m 18s
    1. Navigating using styles
      5m 34s
    2. Using and assigning style keyboard shortcuts
      5m 18s
    3. Printing a list of styles and keyboard assignments
      2m 26s
  11. 21m 7s
    1. Setting font, document, and template defaults in Word 2010
      6m 28s
    2. Setting sort order and styles to show
      6m 47s
    3. Editing, hiding, recommending, and restricting styles
      7m 52s
  12. 19s
    1. Goodbye
      19s

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