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Word 2007 Essential Training

Formatting text


From:

Word 2007 Essential Training

with David Rivers

Video: Formatting text

Word 2007 certainly makes it easy for you to format text in your documents thanks to the ribbon, the new mini toolbar and a live preview before you format, you'll spend a lot less time formatting your documents. So if you don't have this document open here, which is job posting, you can go to the Open button, which is under the Office button. Give it a click. Navigate to your Lesson 4 folder and to follow along with us, you can open up job posting 2. So give it a click and open.
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  1. 40s
    1. Welcome
      40s
  2. 28m 24s
    1. Getting started with Word
      1m 21s
    2. Understanding the interface
      9m 23s
    3. Navigating the interface
      11m 24s
    4. Navigating documents
      6m 16s
  3. 18m 39s
    1. Creating new documents
      5m 25s
    2. Importing documents
      4m 35s
    3. Saving documents
      5m 41s
    4. Sending documents
      2m 58s
  4. 12m 35s
    1. Using Print Preview
      2m 45s
    2. Using Quick Print
      2m 31s
    3. Setting print options and printing
      7m 19s
  5. 23m 29s
    1. Selecting text
      3m 45s
    2. Formatting text
      5m 2s
    3. Using Find and Replace
      3m 35s
    4. Undo, Redo, and Repeat
      3m 26s
    5. Copying, pasting, and moving text
      4m 37s
    6. Showing formatting
      3m 4s
  6. 20m 30s
    1. Using indents
      3m 52s
    2. Setting justification
      3m 19s
    3. Changing line spacing
      4m 11s
    4. Setting tabs
      6m 10s
    5. Using the Highlighter
      2m 58s
  7. 38m 26s
    1. Changing margins
      5m 54s
    2. Changing orientation
      2m 29s
    3. Page numbering
      5m 41s
    4. Choosing paper size and source
      3m 59s
    5. Headers and footers
      7m 23s
    6. Applying a Page Background
      7m 56s
    7. Using Watermarks
      5m 4s
  8. 20m 10s
    1. Checking spelling and grammar
      4m 54s
    2. Finding synonyms
      3m 37s
    3. Looking up words and translations
      4m 55s
    4. Setting document proofing options
      6m 44s
  9. 23m 19s
    1. Modifying Environment settings
      7m 46s
    2. Modifying Display and Document settings
      6m 47s
    3. Modifying toolbars and keyboards
      8m 46s
  10. 15m 7s
    1. Creating a bulleted list
      7m 27s
    2. Creating a numbered list
      3m 36s
    3. Editing a list
      4m 4s
  11. 55m 28s
    1. Creating tables from scratch
      5m 29s
    2. Creating tables from text
      3m 25s
    3. Inserting an Excel spreadsheet
      5m 3s
    4. Modifying tables
      7m 44s
    5. Formatting tables
      7m 32s
    6. Making calculations in a table
      4m 13s
    7. Creating charts
      5m 44s
    8. Modifying chart data
      2m 8s
    9. Modifying chart appearance
      12m 29s
    10. Creating text from a table
      1m 41s
  12. 10m 18s
    1. Using Styles
      3m 3s
    2. Creating Styles
      3m 38s
    3. Editing and deleting Styles
      3m 37s
  13. 9m 21s
    1. Creating and using Building Blocks
      4m 27s
    2. Editing and organizing Building Blocks
      4m 54s
  14. 26m 23s
    1. Creating a Mail Merge
      13m 27s
    2. Creating a Data Source
      5m 21s
    3. Merging to create envelopes and labels
      7m 35s
  15. 8m 58s
    1. Sorting text
      4m 15s
    2. Sorting numbers
      2m 11s
    3. Sorting in tables
      2m 32s
  16. 10m 36s
    1. Creating Macros
      5m 40s
    2. Playing a Macro
      1m 46s
    3. Editing a Macro
      3m 10s
  17. 10m 13s
    1. Working with Newspaper Columns
      5m 31s
    2. Working with Parallel Columns
      4m 42s
  18. 24m 13s
    1. Working with Pictures and Clip Art
      10m 23s
    2. Working with Shapes
      5m 10s
    3. Working with SmartArt
      8m 40s
  19. 40m 40s
    1. Tracking changes
      7m 40s
    2. Reviewing changes
      3m 42s
    3. Sending and faxing documents
      3m 39s
    4. Password-protecting documents
      3m 4s
    5. Linking and embedding
      10m 7s
    6. Inspecting a document
      2m 43s
    7. Encrypting a document
      2m 45s
    8. Adding a digital signature
      7m 0s
  20. 30m 12s
    1. Creating cross-references
      3m 41s
    2. Creating a table of contents
      4m 8s
    3. Creating an index
      4m 43s
    4. Creating footnotes and endnotes
      7m 17s
    5. Using hyperlinks
      4m 24s
    6. Using bookmarks
      3m 26s
    7. Using a document map or thumbnails
      2m 33s
  21. 29s
    1. Goodbye
      29s

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Word 2007 Essential Training
7h 8m Beginner Jan 23, 2007

Viewers: in countries Watching now:

From a new interface to timesaving content galleries, the latest version of Word brings a lot to the table. Instructor David Rivers explains each of its new features and attributes, from understanding and navigating its new interface, to using new formatting controls and extensive page layout techniques. Whether new to Word or wanting to learn about the new version, Rivers gives insight for increased productivity and professional documents with Word 2007. Exercise files accompany the tutorials.

Subjects:
Business Word Processing Teacher Tools Education Student Tools
Software:
Word
Author:
David Rivers

Formatting text

Word 2007 certainly makes it easy for you to format text in your documents thanks to the ribbon, the new mini toolbar and a live preview before you format, you'll spend a lot less time formatting your documents. So if you don't have this document open here, which is job posting, you can go to the Open button, which is under the Office button. Give it a click. Navigate to your Lesson 4 folder and to follow along with us, you can open up job posting 2. So give it a click and open.

So here's our document, it does need some formatting. Let's start with the title. So I'm going to go to the left hand margin and just click once to select the entire title. We're going to make a couple of changes to it, like the font size and maybe change it to a bolder type of font to stand out a little bit better. So we're going to go up to our Font group up here on the ribbon and you can see I do have the font name, the font size. I've also got a couple buttons for increasing or decreasing the size of a font, the Grow and Shrink Font buttons.

So we'll play around with some of these to adjust this title to the exact size we want. If I click the Grow Font button you can see is getting a little bit bigger with each click. Now, it's also showing here in this drop down for the font size. A quicker way would be to just click this drop down and select the size I want. But notice what happens as I hover over the sizes. I haven't actually clicked on them, but I'm getting a live preview of what would look like if I were to select this. I really like this feature. So I'm going to right up here to 16, that looks good, and give it a click.

Now the title is still selected, which is nice because if I want to make further changes to it, now I can. And I do. So I'm just going to go up here to the Font group again and I'm just going to click on the Bold button. That looks great. Before I deselect this, I might want to think about some of the styles that I have access to over here as well, in the Styles group. And you can see over here I've got Heading 1 and all I need to do is just hover over it to see what that would look like. Again I'm getting a live preview. So I'll go back to Heading 1 here.

That looks okay but I kind of like Heading 2 because it also changes the color a little bit. So I'll click that one. We'll dive deeper in the styles a little bit later on in this title. Alright, let's move down now to one of our subtitles. Here we've got "Responsibilities include but are not restricted to". I'm going to select that, that's a subtitle, and let's make a couple of changes to it. This time we'll use our mini toolbar. The mini toolbar shows up after you select text by moving your mouse pointer into that selected text. You can see how it's kind of showing up there, kind of faint, but you can see it just starting to appear as I hover over my text.

So once I hover over my text and I start to see that mini toolbar, I just move up towards it and it becomes more opaque and I can now make selections from it. So let's do a couple of things here. I'm going to change the font size to 12. So I'll click this drop down and select 12. That looks good. I also want a bold it so I'm going to click Bold. That looks good. And anything else... Well I don't know, but this format painter over here is kind of interesting. If I need to do the same changes to the number of other subtitles I might want to borrow the formatting using this format painter, so I'm going to give it a click.

I've now selected what was highlighted here and all I need to do is click and drag over the other subtitles to apply that formatting is well. So you see as I let go of the mouse button after highlighting it that it is also taking on the same formatting as what I created with my format painter. So I just click anywhere in the document to deselect All right. Let's now select the second last sentence in this document by clicking in the left hand margin where it says "Qualified candidates are invited to." And let's go to our Underline drop down.

That's right, it's not just the Underline button, there's a drop down next to it. And if we click that you can see there's a number of underline styles to choose from, and as I move over them with my mouse you can see down below, I get a real-time or a live preview happening. That's kind of neat. So I'm going to select the first one, just the regular underline. I'll go back, and my sentence is still selected, to the Underline drop down and I'll choose an Underline Color. As soon as I move down the Underline Color and over to the right, I've got this palette of colors to choose from and you can see as I hover over them, I also get a live preview of the color.

So I'll go over and down to one of these reds, actually this one down here in the standard colors really stands out. So I'm going to choose this red right here. To deselect the text, click anywhere in the document to see the finished result. So there you have it. Some basic formatting that's readily available thanks to this new ribbon and that mini toolbar. Once you start formatting your own text you'll soon realize how much faster and easier this is.

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