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Formatting tables

From: Word 2007 Essential Training

Video: Formatting tables

Once you have your table all created and it's adjusted to fit your content, you might want to spice up a little bit with some formatting. Now you can make changes to border colors, styles and widths, to cell colors and shading. You can even choose from preformatted templates that come close and then just adjust as necessary. So let's have some fun with this. First of all we're working on shopping list 5 from the previous lesson. Now, if you're skipping to this lesson, no problem. Just go over to your Open button here on the Quick Access toolbar.

Formatting tables

Once you have your table all created and it's adjusted to fit your content, you might want to spice up a little bit with some formatting. Now you can make changes to border colors, styles and widths, to cell colors and shading. You can even choose from preformatted templates that come close and then just adjust as necessary. So let's have some fun with this. First of all we're working on shopping list 5 from the previous lesson. Now, if you're skipping to this lesson, no problem. Just go over to your Open button here on the Quick Access toolbar.

If you don't have one there, you skipped the lesson where we modified our Quick Access toolbar so can go to the Office button and then click Open. Just so long as you get to the lesson 10 folder because that's where you're going to find shopping list 6. You can open that up, and you'll be all caught up to us. OK, let's begin with the pre- formatted options that we have available to us here in Word 2007. First thing is to click anywhere in the table. Now as soon as we do that, Table Tools gets highlighted. So now when we come down to the Design tab you can see we've got a group here called Table Styles.

As we hover over the different styles, without clicking on them, we get to see a real-time or live preview of what might happen if we were to select that style. So we've got one row here of six, but believe it or not there's tons more. As we hit the down arrow on the scrollbar, you can see we've got more to hover over. Or we can click this little drop down to show a huge window full of our built-in templates and that's got a scrollbar. So the list goes on and on and on I'm going to scroll back up here to the top.

And I'm in a choose the second one, which is labeled Table 3-D effects 2. I'll give it a click and you can see right away my entire table is affected. Fast and easy. What a great way to make your table look drastically different. Now if you have more time though, you can do some of this yourself. So let's try working with some different shadings in our table, but we'll select the rows or the columns we want to shade first. So instead shading this entire table, let's select the first row. You can click and drag from the first cell all way over to the right.

That's one way to select an entire row. Or, I'm just going to deselect here, go to the left hand cell, the very first cell, and when you move to the left border you'll see this diagonal arrow and that means you can double click to select the entire row. How ever you do it, make sure that the top row is selected and now we're going to go up to our Shading button up here. When we click that we get a drop down of colors and I'm going to go up here to kind of a light pink color. That looks good. Maybe a little bit darker. That's the one I want right there.

So if I hover over that it actually tells me it's a red. It's an accent too. I'm going to give it a click and I'm going to deselect just to see what that looks like. OK, so far, so good. Now we're going to select multiple rows, these three rows here. So we click and drag diagonally, all the way across and down to cover all the rest of the rows except for the last one. We'll leave that for later. So with these three rows selected now, let's go back up to our Shading drop down and choose something a little lighter. OK, there. That one right right up above the one we selected earlier.

So the other one was 40%, this is 60, we'll give it a click and deselect to see it that looks like. Getting better. Now, the last row, so let's select that entire bottom row. We're going to shade this one black, but before we do you'll notice that our text here for total is black. Is Word smart enough to know that that needs to be changed? We'll go up to Shading, we'll hover over black and look at that. It will change our text, the word total, to white so that we're able to read it in the bottom row. So click black, and let's deselect our table to see it that looks like.

That's awesome. OK. Now, obviously we can continue on selecting our text within our table and changing the font and the sizes and the colors and so on. That's no different than what we did in lesson 4 when we formatted text but we're going to move right on now to borders. So again, we want to select the entire table. We'll go up to this little shortcut icon to select the whole table first so that the borders for the entire table are affected by any changes we make next. Let's go up to our Borders drop down here. There's a little arrow and when we click the drop-down, we're going to select from one of these options here where we can have borders on and off for the bottom, top, left and right.

We can have no borders and every single cell could have its own border or we could go to this one here. I like it for the outside. So we're going to have one border that goes around the outside of our entire table. Why? Because we selected our table first. So we give it a click, and let's just deselect to see what that looks like. Nice. So there's our single border or single-line all way around the outside, we can adjust that too. And that came from the settings over here on the right. So let's select the entire table again, we're going to keep it around the outside but maybe we want to change the style of that border.

And we can do that too. So we'll click the drop down here and you can see that Outside Borders is selected, make sure that is selected and click it again. That's OK. That turns it off. We'll go back and make sure it's turned on. Good. Over here to the right is where we make some changes so we're going to click the Line Style drop-down. And let's choose this triple line here. I kind of like that and wonder what that's going to look like. And we can also change the weight of that line and you can see we can go all way up to three points.

Let's go to three-quarter. We don't see those changes until we come over here and click on the Borders button. That looks good. We'll deselect the table to see what that looks like. Very nice. Now, another option is to do all of this stuff from one single dialogue. We do that again by selecting the entire table. This time we'll go up to our Borders drop down and select Borders and Shading. Anything with dots after it means we're going to be opening up a dialog box. So here's where we choose our line style, our line width, here's where we choose that it goes around the outside, You see we have buttons for this, it's going to be applied to the entire table.

So we'll just hit Cancel, but that's one place you can go to make multiple changes at a time. Just so you know. All right, lastly we have some other tables style options on the ribbon that affect the look of our table and I want to go through some of those. So over here in the top left corner, you can see we got some checkboxes. Some turned on, such as the header row, and all that means is that our first row is going to be considered as a header row. So if this table were to, if we made a long enough, flow into the second page of our document, automatically on page 2, this top row would reappear on the second page.

So that's always a good option. Same thing goes for the first column, if it gets too wide. Down here we've got a total row, if we want to turn it on. That's very interesting. So if we wanted to, that bottom row here could total up certain things. Well, we'll leave that for little bit later when we get into math, but we got some other options like banded rows, banding makes rows and columns little bit easier to read. You can see how the shading would kind of alternate, dark and light, and we can do the same thing for columns if we wanted to.

And you see as we hover over these that we get a preview down below. So let's just click outside the table. We're done with this for now. Our table looks a whole lot different than when we started so I would suggest that you experiment with the unlimited combinations when you're working with tables.

Show transcript

This video is part of

Image for Word 2007 Essential Training
Word 2007 Essential Training

85 video lessons · 45721 viewers

David Rivers
Author

 
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  1. 40s
    1. Welcome
      40s
  2. 28m 24s
    1. Getting started with Word
      1m 21s
    2. Understanding the interface
      9m 23s
    3. Navigating the interface
      11m 24s
    4. Navigating documents
      6m 16s
  3. 18m 39s
    1. Creating new documents
      5m 25s
    2. Importing documents
      4m 35s
    3. Saving documents
      5m 41s
    4. Sending documents
      2m 58s
  4. 12m 35s
    1. Using Print Preview
      2m 45s
    2. Using Quick Print
      2m 31s
    3. Setting print options and printing
      7m 19s
  5. 23m 29s
    1. Selecting text
      3m 45s
    2. Formatting text
      5m 2s
    3. Using Find and Replace
      3m 35s
    4. Undo, Redo, and Repeat
      3m 26s
    5. Copying, pasting, and moving text
      4m 37s
    6. Showing formatting
      3m 4s
  6. 20m 30s
    1. Using indents
      3m 52s
    2. Setting justification
      3m 19s
    3. Changing line spacing
      4m 11s
    4. Setting tabs
      6m 10s
    5. Using the Highlighter
      2m 58s
  7. 38m 26s
    1. Changing margins
      5m 54s
    2. Changing orientation
      2m 29s
    3. Page numbering
      5m 41s
    4. Choosing paper size and source
      3m 59s
    5. Headers and footers
      7m 23s
    6. Applying a Page Background
      7m 56s
    7. Using Watermarks
      5m 4s
  8. 20m 10s
    1. Checking spelling and grammar
      4m 54s
    2. Finding synonyms
      3m 37s
    3. Looking up words and translations
      4m 55s
    4. Setting document proofing options
      6m 44s
  9. 23m 19s
    1. Modifying Environment settings
      7m 46s
    2. Modifying Display and Document settings
      6m 47s
    3. Modifying toolbars and keyboards
      8m 46s
  10. 15m 7s
    1. Creating a bulleted list
      7m 27s
    2. Creating a numbered list
      3m 36s
    3. Editing a list
      4m 4s
  11. 55m 28s
    1. Creating tables from scratch
      5m 29s
    2. Creating tables from text
      3m 25s
    3. Inserting an Excel spreadsheet
      5m 3s
    4. Modifying tables
      7m 44s
    5. Formatting tables
      7m 32s
    6. Making calculations in a table
      4m 13s
    7. Creating charts
      5m 44s
    8. Modifying chart data
      2m 8s
    9. Modifying chart appearance
      12m 29s
    10. Creating text from a table
      1m 41s
  12. 10m 18s
    1. Using Styles
      3m 3s
    2. Creating Styles
      3m 38s
    3. Editing and deleting Styles
      3m 37s
  13. 9m 21s
    1. Creating and using Building Blocks
      4m 27s
    2. Editing and organizing Building Blocks
      4m 54s
  14. 26m 23s
    1. Creating a Mail Merge
      13m 27s
    2. Creating a Data Source
      5m 21s
    3. Merging to create envelopes and labels
      7m 35s
  15. 8m 58s
    1. Sorting text
      4m 15s
    2. Sorting numbers
      2m 11s
    3. Sorting in tables
      2m 32s
  16. 10m 36s
    1. Creating Macros
      5m 40s
    2. Playing a Macro
      1m 46s
    3. Editing a Macro
      3m 10s
  17. 10m 13s
    1. Working with Newspaper Columns
      5m 31s
    2. Working with Parallel Columns
      4m 42s
  18. 24m 13s
    1. Working with Pictures and Clip Art
      10m 23s
    2. Working with Shapes
      5m 10s
    3. Working with SmartArt
      8m 40s
  19. 40m 40s
    1. Tracking changes
      7m 40s
    2. Reviewing changes
      3m 42s
    3. Sending and faxing documents
      3m 39s
    4. Password-protecting documents
      3m 4s
    5. Linking and embedding
      10m 7s
    6. Inspecting a document
      2m 43s
    7. Encrypting a document
      2m 45s
    8. Adding a digital signature
      7m 0s
  20. 30m 12s
    1. Creating cross-references
      3m 41s
    2. Creating a table of contents
      4m 8s
    3. Creating an index
      4m 43s
    4. Creating footnotes and endnotes
      7m 17s
    5. Using hyperlinks
      4m 24s
    6. Using bookmarks
      3m 26s
    7. Using a document map or thumbnails
      2m 33s
  21. 29s
    1. Goodbye
      29s

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