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Formatting numbered and bulleted lists using styles

From: Word 2010: Styles in Depth

Video: Formatting numbered and bulleted lists using styles

Word comes prepackaged with several automatic numbered and bulleted styles. If you've ever manually typed a list of numbers into your document and then added a paragraph to the middle, you'll know the pain of having to readjust all of your numbering manually again throughout the rest of your document. Whether it's a list of 123's, ABC's, or even Roman numerals, Word can automatically apply and adjust numbering when you make a change using numbered styles. Open up a blank document. You can press Ctrl+N on your keyboard.

Formatting numbered and bulleted lists using styles

Word comes prepackaged with several automatic numbered and bulleted styles. If you've ever manually typed a list of numbers into your document and then added a paragraph to the middle, you'll know the pain of having to readjust all of your numbering manually again throughout the rest of your document. Whether it's a list of 123's, ABC's, or even Roman numerals, Word can automatically apply and adjust numbering when you make a change using numbered styles. Open up a blank document. You can press Ctrl+N on your keyboard.

From the Home Ribbon, under the Paragraph section, the second button on the row in the top says 123. This is for your numbering. I'm just going to click and the number 1 appears. The default numbered list is set to one instead of ABC or Roman numerals I'll type in "Deposit bonus check." When I press Enter, I get the number 2. Since I received my bonus check, the next step is to research vacation destinations.

When I press Enter again, I get the number 3, and my next step is to call my travel agent. Oops! I forgot to add to add "Get passport"; I'm going to make that number 3. I'll place my mouse in front of C in Call and press Enter. The numbering automatically resets for me. I'll click in the number 3, and I'll add my Get passport. How about a Roman numeral list? I'll go down underneath of "Call travel agent" and press Enter.

When I do, I get the number 5. If I press the Enter key again, I'm ready to go with my new list. I'll type in =rand(4,9) and then press the Enter key. When I do, I get four paragraphs with nine sentences each of random text. Next, I'll select all of my new paragraphs and instead of 123, I want this to be Roman numerals, So I'll select Roman numeral from the 123 dropdown list.

Now if I need to insert a paragraph in the middle--let's say after number 2-- I can click at the end of the paragraph, press the Enter key, and my number is automatically reformatted for me. Sometimes instead of a numbered list, we need to use a bulleted list. Let's close this document and switch to our exercise file. There's no need to save the changes. I'll go down to the second page and find that Fact File box.

I'll click in the very first paragraph that starts with "May 13," and then from the Home tab in the Paragraph section again, find the Bullet icon. Click on it once, and it applies the bullet, but it only applies it to the very first paragraph. I need for this whole list to be bulleted text. In order to do that, what I need to do is click on the text box itself. Right now, the text box has a dashed line around it. Once I click on that line, it becomes solid, meaning that the text box is now selected.

Now if I click on Bullets again, the bullets appear on my entire list. Notice that the default bullet is a solid black circle. Let's say we don't like the look of that. I'll click on the down arrow next to Bullets and then just change it to something else I like better. I will select the check mark. Don't worry about the indents; we will fix those later. Word allows you to use symbols as bullet. Let's see if we can find a more appropriate symbol to use as a bullet. Click on the down arrow next to the bulleted list icon, and from here we want to click on Define New Bullet.

We're going to be using a symbol, so click on the Symbol button. The font said that's in use is Wingdings. Click on the down arrow and change it to Webdings. You'll see all kinds of neat little pictures here. Scroll up a bit, and we'll find one that's more appropriate for our document. Here is a bicycle. Click on the bicycle and then click on OK. If you can't find it in your list, you can type in character code 98 here in this box down at the bottom and then click on OK.

Then click on OK again, and our bullet has been replaced with a little bicycle. Now, let's adjust our indents. Up in your ruler, click the square and drag to the left. Still not what you want? How about using a picture as your bullet? We're going to go back up to our down arrow, go to Define New Bullet, and instead of choosing symbol, select picture. We went to find a bike, so type in bike. Make sure that you include content from Office.com. Then click on Go.

Scroll through your list and find a picture that you like that you think will be appropriate for this particular document. I've decided that I want to use this particular icon here. I'll click on it. Click on OK. There's my preview. I can click on OK, and it's been changed. You may notice that you have to reset the indents each time you make these changes. Pictures may be too large to use as bullets, so be careful and see how it looks printed before you're finalizing your document.

The next step will be creating your own style so you can apply bullets, indents, and tabs all in one step. So that's what we will be learning to do in the next chapter. Using automatic numbering in your document can save a lot of time, keeping you from manually retyping numbered lists-- most notably when you have editions in the middle of your document. Bullet, especially when using pictures and symbols, can really add pizzazz, professionalism, or a sense of lightheartedness and fun your document.

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This video is part of

Image for Word 2010: Styles in Depth
Word 2010: Styles in Depth

45 video lessons · 11001 viewers

Mariann Siegert
Author

 
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  1. 2m 3s
    1. Welcome
      1m 22s
    2. Using the exercise files
      41s
  2. 28m 17s
    1. Why use styles?
      4m 22s
    2. Creating your first style
      3m 16s
    3. Displaying styles in use with the Style area
      4m 5s
    4. Viewing formatting applied to a style
      3m 39s
    5. Learning about the five types of styles
      5m 43s
    6. Understanding how themes relate to styles
      7m 12s
  3. 23m 49s
    1. Using the Styles window to apply styles
      3m 31s
    2. Applying styles using the Apply Styles box and alias names
      3m 31s
    3. Using the classic 2003 Style box
      5m 4s
    4. Replacing one style with another using Find and Replace
      3m 27s
    5. Using table styles to add professional design
      2m 10s
    6. Formatting numbered and bulleted lists using styles
      6m 6s
  4. 34m 13s
    1. Understanding naming conventions and aliases for styles
      2m 46s
    2. Creating a paragraph style by example
      6m 57s
    3. Creating a character style
      7m 6s
    4. Creating a new style by definition
      5m 17s
    5. Creating a style from similar formatting
      2m 53s
    6. Making a custom table style
      4m 16s
    7. Basing one style upon another
      4m 58s
  5. 9m 33s
    1. Updating a style to match selected text
      2m 43s
    2. Automatically modifying styles
      4m 25s
    3. Modifying table styles
      2m 25s
  6. 9m 29s
    1. Applying styles with a click
      3m 21s
    2. Saving a selection as a new Quick Style
      2m 26s
    3. Adding and removing styles in the Quick Styles gallery
      3m 42s
  7. 19m 20s
    1. Formatting an entire document with one click
      1m 57s
    2. What makes Quick Style sets work?
      5m 15s
    3. Saving custom styles as a new Quick Style set
      6m 13s
    4. Exploring the new Word 2010 paragraph spacing
      5m 55s
  8. 13m 20s
    1. Applying styles to build a table of contents
      6m 30s
    2. Generating a table of contents from applied styles
      4m 15s
    3. Modifying built-in table-of-contents styles
      2m 35s
  9. 17m 28s
    1. Copying styles between documents and templates
      5m 58s
    2. Copying and pasting styles between documents
      4m 2s
    3. Deleting unneeded styles and Quick Style sets
      4m 10s
    4. Renaming styles
      3m 18s
  10. 13m 18s
    1. Navigating using styles
      5m 34s
    2. Using and assigning style keyboard shortcuts
      5m 18s
    3. Printing a list of styles and keyboard assignments
      2m 26s
  11. 21m 7s
    1. Setting font, document, and template defaults in Word 2010
      6m 28s
    2. Setting sort order and styles to show
      6m 47s
    3. Editing, hiding, recommending, and restricting styles
      7m 52s
  12. 19s
    1. Goodbye
      19s

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