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Learn how to use Word styles to help save time in creating consistent and well-designed documents. Author Mariann Siegert demonstrates how to create, apply, and modify styles, as well as how to format documents with styles. The course also covers generating tables of contents, building Quick Styles and style sets, and restricting styles in protected documents.
Word comes prepackaged with several automatic numbered and bulleted styles. If you've ever manually typed a list of numbers into your document and then added a paragraph to the middle, you'll know the pain of having to readjust all of your numbering manually again throughout the rest of your document. Whether it's a list of 123's, ABC's, or even Roman numerals, Word can automatically apply and adjust numbering when you make a change using numbered styles. Open up a blank document. You can press Ctrl+N on your keyboard.
From the Home Ribbon, under the Paragraph section, the second button on the row in the top says 123. This is for your numbering. I'm just going to click and the number 1 appears. The default numbered list is set to one instead of ABC or Roman numerals I'll type in "Deposit bonus check." When I press Enter, I get the number 2. Since I received my bonus check, the next step is to research vacation destinations.
When I press Enter again, I get the number 3, and my next step is to call my travel agent. Oops! I forgot to add to add "Get passport"; I'm going to make that number 3. I'll place my mouse in front of C in Call and press Enter. The numbering automatically resets for me. I'll click in the number 3, and I'll add my Get passport. How about a Roman numeral list? I'll go down underneath of "Call travel agent" and press Enter.
When I do, I get the number 5. If I press the Enter key again, I'm ready to go with my new list. I'll type in =rand(4,9) and then press the Enter key. When I do, I get four paragraphs with nine sentences each of random text. Next, I'll select all of my new paragraphs and instead of 123, I want this to be Roman numerals, So I'll select Roman numeral from the 123 dropdown list.
Now if I need to insert a paragraph in the middle--let's say after number 2-- I can click at the end of the paragraph, press the Enter key, and my number is automatically reformatted for me. Sometimes instead of a numbered list, we need to use a bulleted list. Let's close this document and switch to our exercise file. There's no need to save the changes. I'll go down to the second page and find that Fact File box.
I'll click in the very first paragraph that starts with "May 13," and then from the Home tab in the Paragraph section again, find the Bullet icon. Click on it once, and it applies the bullet, but it only applies it to the very first paragraph. I need for this whole list to be bulleted text. In order to do that, what I need to do is click on the text box itself. Right now, the text box has a dashed line around it. Once I click on that line, it becomes solid, meaning that the text box is now selected.
Now if I click on Bullets again, the bullets appear on my entire list. Notice that the default bullet is a solid black circle. Let's say we don't like the look of that. I'll click on the down arrow next to Bullets and then just change it to something else I like better. I will select the check mark. Don't worry about the indents; we will fix those later. Word allows you to use symbols as bullet. Let's see if we can find a more appropriate symbol to use as a bullet. Click on the down arrow next to the bulleted list icon, and from here we want to click on Define New Bullet.
We're going to be using a symbol, so click on the Symbol button. The font said that's in use is Wingdings. Click on the down arrow and change it to Webdings. You'll see all kinds of neat little pictures here. Scroll up a bit, and we'll find one that's more appropriate for our document. Here is a bicycle. Click on the bicycle and then click on OK. If you can't find it in your list, you can type in character code 98 here in this box down at the bottom and then click on OK.
Then click on OK again, and our bullet has been replaced with a little bicycle. Now, let's adjust our indents. Up in your ruler, click the square and drag to the left. Still not what you want? How about using a picture as your bullet? We're going to go back up to our down arrow, go to Define New Bullet, and instead of choosing symbol, select picture. We went to find a bike, so type in bike. Make sure that you include content from Office.com. Then click on Go.
Scroll through your list and find a picture that you like that you think will be appropriate for this particular document. I've decided that I want to use this particular icon here. I'll click on it. Click on OK. There's my preview. I can click on OK, and it's been changed. You may notice that you have to reset the indents each time you make these changes. Pictures may be too large to use as bullets, so be careful and see how it looks printed before you're finalizing your document.
The next step will be creating your own style so you can apply bullets, indents, and tabs all in one step. So that's what we will be learning to do in the next chapter. Using automatic numbering in your document can save a lot of time, keeping you from manually retyping numbered lists-- most notably when you have editions in the middle of your document. Bullet, especially when using pictures and symbols, can really add pizzazz, professionalism, or a sense of lightheartedness and fun your document.
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