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Formatting an entire document with one click

From: Word 2007: Styles in Depth

Video: Formatting an entire document with one click

Style sets are a great new feature in Word 2007. Just as Microsoft comes with built-in styles, they went a step further and added 11 pre-built style sets, a feature where you can format or reformat your entire document with sets of styles in just one click. Click on the down arrow next to the Change Styles button from the Home tab. So you see that Change Styles is right here. There is a little down arrow. Click on it, and then point to Style Set.

Formatting an entire document with one click

Style sets are a great new feature in Word 2007. Just as Microsoft comes with built-in styles, they went a step further and added 11 pre-built style sets, a feature where you can format or reformat your entire document with sets of styles in just one click. Click on the down arrow next to the Change Styles button from the Home tab. So you see that Change Styles is right here. There is a little down arrow. Click on it, and then point to Style Set.

A list of the pre-built style sets are shown here. These are the eleven built-in styles that come with Word 2007. Now if you or someone else that works on your computer added things to it, you'll see those here, as well. Now hold your mouse over each one of these style sets, and you can watch the magic happen. This is a Live Preview. You could see how this document changes quite a bit with each one of these styles. The colors are changing, the fonts are changing, and it looks pretty darn good.

We're going to select the one that says Fancy, and click on it. Then view your document, and there it is. It went from a Plain Jane document to ready-to-go in just one click. As you could see, you could choose all different kinds of style sets here, and apply it to this document. If you change your mind, let's choose Distinctive. So click on the down arrow next to the Change Styles, point to Style Set, and we'll find Distinctive, and click on it.

Now let's take a look and see how that looks. Again, it's totally different. It's a different kind of look and feel that might be a little bit more professional than the other. Let's go back to Change Styles. Click on the down arrow. This time, we want Traditional. Go to Style Set, choose Traditional, totally different look and feel - in one click. And whole entire sets of styles are applied to this document. How about - let's say that you want to apply the 2007 Style Set.

We're going to go to Change Styles > Style Set, and choose Word 2007, and click on it. This has the 2007 style set applied to it. When a Word 2007 demonstrator first showed this to me, they failed to mention that there was more to the magic than met the eye. He failed to mention what was going on behind the scenes in his sample document. Just as important to know the trick behind sawing someone in half before you try it, it's just as important - well, okay, not just as important, but important nonetheless, to know what's happening behind the scenes, so you can make the magic happen in your documents.

Everything we've learned so far about styles in previous movies will give you the starting foundation that we can build on for you to better understand how style sets work, therefore being able to utilize them to their fullest capacity. And then we'll even build our own custom styles, and that's what the rest of this chapter is all about.

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Word 2007: Styles in Depth

43 video lessons · 6644 viewers

Mariann Siegert
Author

 
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  1. 2m 27s
    1. Welcome
      1m 35s
    2. Using the exercise files
      52s
  2. 22m 26s
    1. Why use styles?
      4m 25s
    2. Creating your first style
      4m 3s
    3. Displaying styles in use with the Style area
      3m 59s
    4. Viewing formatting applied to a style
      4m 24s
    5. Overview of the five types of styles
      5m 35s
  3. 28m 27s
    1. Using the Styles pane to apply styles
      5m 9s
    2. Applying styles using the Apply Styles box and alias names
      3m 54s
    3. Using the classic 2003 Style box
      4m 58s
    4. Replacing one style with another using Find and Replace
      3m 22s
    5. Using table styles to add professional design
      2m 58s
    6. Formatting numbered and bulleted lists using styles
      8m 6s
  4. 34m 3s
    1. Naming conventions and aliases for styles
      2m 53s
    2. Creating a paragraph style by example
      7m 21s
    3. Creating character styles
      6m 12s
    4. Creating a new style by definition
      5m 56s
    5. Basing one style upon another
      6m 13s
    6. Making custom table styles
      5m 28s
  5. 18m 33s
    1. Updating a style to match selected text
      3m 49s
    2. Modify styles using the Style Inspector
      7m 0s
    3. Automatically modifying styles
      3m 41s
    4. Modifying table styles
      4m 3s
  6. 12m 56s
    1. Applying styles with a click
      4m 29s
    2. Saving a selection as a new Quick Style
      2m 55s
    3. Adding and removing styles in the Quick Styles Gallery
      5m 32s
  7. 16m 50s
    1. Formatting an entire document with one click
      3m 17s
    2. What makes Quick Style sets work?
      6m 25s
    3. Saving custom styles in a new Quick Style set
      7m 8s
  8. 15m 15s
    1. Applying styles to build a table of contents
      7m 8s
    2. Generating a table of contents from applied styles
      5m 0s
    3. Modifying built-in table of content styles
      3m 7s
  9. 7m 26s
    1. Defining and using a new list style
      7m 26s
  10. 15m 10s
    1. Copying styles between documents and templates
      6m 56s
    2. Deleting unneeded styles and Quick Style sets
      4m 39s
    3. Renaming styles
      3m 35s
  11. 13m 46s
    1. Navigating using styles
      5m 4s
    2. Using and assigning style keyboard shortcuts
      5m 49s
    3. Printing a list of styles and keyboard assignments
      2m 53s
  12. 17m 26s
    1. Setting font, document, and template defaults in Word 2007
      6m 26s
    2. Setting sort order and styles to show
      6m 22s
    3. Editing, hiding, recommending, and restricting styles
      4m 38s
  13. 13s
    1. Goodbye
      13s

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