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Exploring the new Ribbon and Backstage view

From: Migrating from Word 2003 to Word 2010

Video: Exploring the new Ribbon and Backstage view

When migrating from Word 2003 to 2010, by far the biggest challenge would be getting accustomed to the newly designed fluent user interface. So we are going to spend some time now talking about the big changes you are going to encounter. Here in Word 2003, with the document open, we are accustomed to working with the menu bar that goes across the top of our screen and then clicking the different menu items displays menus with related commands. Below that you may see shortcut buttons on the various toolbars, such as the Standard toolbar and then the Formatting toolbar for formatting content in a document.

Exploring the new Ribbon and Backstage view

When migrating from Word 2003 to 2010, by far the biggest challenge would be getting accustomed to the newly designed fluent user interface. So we are going to spend some time now talking about the big changes you are going to encounter. Here in Word 2003, with the document open, we are accustomed to working with the menu bar that goes across the top of our screen and then clicking the different menu items displays menus with related commands. Below that you may see shortcut buttons on the various toolbars, such as the Standard toolbar and then the Formatting toolbar for formatting content in a document.

When we switch over to Word 2010, it's totally different. At the very top left-hand corner by default you will find one toolbar. It's the only toolbar in Word 2010. It's the Quick Access toolbar, with a few commands, and we can customize this, something we'll talk about a little bit later on. But below that is the new Ribbon. And the Ribbon is broken up into various tabs such as the Home tab, which appears by default. And here in the tab, you will notice there are various groups like the Clipboard. We have got the Font group for all of our font formatting.

All of our paragraph formatting is together in the Paragraph group. Sometimes what you will see are these little icons in the bottom right-hand corner that allow you to open up a dialog box. So if we click the one in the bottom right-hand corner of the Font group, we see the Font dialog box. Something you may be more accustomed to using in Word 2003, where we can change the font and some of the font attributes as well. We'll just click Cancel. Now, as move through the different tabs, notice there is an Insert tab. Clicking the Insert tab shows you all the kinds of things that can be inserted into a document, and again, they are grouped, like Pages, Illustrations, Links, Headers & Footers, and so on.

That's all grouped together here in the Insert tab. So these commands are actually a lot more discoverable. Now, if we switch back to Word 2003, all of the file related commands fall under the File menu. If we click File, we can do things like start new documents, open existing ones, Close, Save, we have got Print down below as well, even Exit at the very bottom. This will close up Word 2003 all together. We'll just click outside that menu and switch back to Word 2010. To get access to all of those file related commands here in Word 2010, we actually go to something called Backstage View, and you'll notice there is a File tab here.

When we click the File tab, it changes the view on our screen totally. It takes over actually. You will notice with Info selected, we are seeing information about our file over on the right-hand side, the one we are working with, our Postcard document, and then you have also got some options here for working with permissions and sharing, and managing versions. If we go to Print, we'll see a totally different Backstage View. We have got all of our Print commands and options, including the Print button, but we also see a Preview over here on the right -hand side, and we are still in Backstage View.

Notice at the very bottom here is Exit, just like we saw in the File menu in Word 2003. To exit Backstage View, we click the File tab again and it returns us to our document, right where we left off working with the Ribbon. This new interface will take some getting used to, but when you do get used to working with the Ribbon and Backstage View, you are going to find you are going to be working more efficiently. You are going to spend less time searching for commands and you are going to actually spend more time doing your work.

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Migrating from Word 2003 to Word 2010

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David Rivers
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