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From a new interface to timesaving content galleries, the latest version of Word brings a lot to the table. Instructor David Rivers explains each of its new features and attributes, from understanding and navigating its new interface, to using new formatting controls and extensive page layout techniques. Whether new to Word or wanting to learn about the new version, Rivers gives insight for increased productivity and professional documents with Word 2007. Exercise files accompany the tutorials.
As you can imagine, the need to change the properties of a building block may arise and when you have many building blocks at your disposal the need to stay organized we'll also arise. First we'll look at changing the properties of the building block and then we'll take a deeper look at the Building Block Organizer. If you're wondering about editing the content of the building block well, you need to edit the source and re-create it, replacing the old version as you do. We'll use our building block from the last lesson so if you wish to follow along, you'll need to complete the lesson before this one.
Let's open up a document. We'll go to the Office button and click Open. And let's open up posting 3 here in our lesson 12 folder of our exercise files, select it and click Open. OK. Now, let's just say that the contact e-mail has changed for every posting that goes out now. So first we have to make the change. If it's not HR@Eat Cake.net, we make the change here. I'm going to type in hiring, at Eat Cake.net. So that changes things. Next we need to select our three lines again, we'll highlight them, clicking and dragging from the beginning of the first paragraph to the end of the last one.
Once you're got it selected, now we go up to our Insert tab on the ribbon we go over to Quick Parts. Click that drop down, and this is one we want to save, so we Save Selection to Quick Part Gallery. So it says "Qualified candidates are". I'm going to take out the are so it's named the same as before. It's going to go to the Quick Parts Gallery in the General category. It's going to be saved in the Normal template, and we do want to Insert contents only. So when I click OK, "do you want to read to find the building block entry?" The answer is yes, yes, I do.
OK, so that's what replaces the old one. Now we're going use the organizer to sort through building blocks and edit their properties and yes, delete the ones we no longer need. So let's go up two Quick Parts again, this time we'll go down to Building Blocks Organizer. And you can see, just like we saw on the last lesson, a list of our building blocks and they can be sorted by name, galler, category and even the template. So if I click on Name up here, I'm now sorting by Name. If I click on Gallery, you can see all the text comes first and then bibliography, then the cover pages and so on.
I can also sort by category, if I wanted to. So if I click on Category and scroll down, you can see that Built-in shows up all way down until we get to Confidential, Disclaimers and so on. So, this kind of helps use when we're looking for specific building blocks. I'll go back here to the gallery, and we know we saved ours in the Quick Parts Gallery, so alphabetically if I scroll down all the way past the Ps to the Qs, there's our Qualified Candidates.
And then I'm just going to expand this so you can read the whole thing. It's the only one in the Quick Parts. So when we redefined it using the same name in the same category we were able to replace the old one with the new one. Now, if for some reason we changed the name or if we'd chosen a different category, that would be different. We'd have two copies, the old and the new, and sometimes that's good. You want two versions. But if there's one in there you don't want, to delete it, no problem. You select it here and you click Delete down below.
Now before we delete this, let's look at how we can edit the properties of the building block. With it selected, and this the one we created here, Qualified Candidates, we'll click the Edit Properties. This is what we entered when we first created it. So you can see we've got the name, if we wanted it in a different gallery, no problem. We'd click the drop down and select the gallery where we'd rather see it. I think were good with Quick Parts. Maybe we want change the category or create a new category. Let's click Create New Category and put it in its own called Postings,if we wanted to.
When we click OK, it's re-creating the Postings group or category, and when we click OK down below, guess what? "Do you want to redefine the building block entry?" and the answer's yes. So we've got it in our Quick Parts here and you can see that the category now shows up as Postings. So eventually you may end up with many, many building block. Some of them you no longer need, you come in here to the Building Blocks Organizer, select it and you click Delete.
You will be warned that you're about to delete the selected building block and you have to answer yes to remove it. Gone. That's all there is to it. So you can imagine once your start creating a number of your own building blocks, along with the list you get with Word keeping them organizes will become a huge benefit. So stay and start getting organized right away. To save yourself lots of work, you'll want to do that.
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