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Word 2007 Essential Training
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Editing a list


From:

Word 2007 Essential Training

with David Rivers

Video: Editing a list

Sometimes the trickiest part about a list is making changes to it after it's been created. For example in the old days, if you wanted to remove one item in the list, you often had to deal with blank lines and missing bullets or numbers afterwards. If it was a numbered list, you had some renumbering to do as well. Well, it's gotten much easier in recent years. So let's edit our list. We'll need to open up a document and we can use the one in front of you, but if you're jumping to this lesson, we'll go to the Office button, click to open, navigate to the Lesson 9 folder and we'll open up job posting 17.
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  1. 40s
    1. Welcome
      40s
  2. 28m 24s
    1. Getting started with Word
      1m 21s
    2. Understanding the interface
      9m 23s
    3. Navigating the interface
      11m 24s
    4. Navigating documents
      6m 16s
  3. 18m 39s
    1. Creating new documents
      5m 25s
    2. Importing documents
      4m 35s
    3. Saving documents
      5m 41s
    4. Sending documents
      2m 58s
  4. 12m 35s
    1. Using Print Preview
      2m 45s
    2. Using Quick Print
      2m 31s
    3. Setting print options and printing
      7m 19s
  5. 23m 29s
    1. Selecting text
      3m 45s
    2. Formatting text
      5m 2s
    3. Using Find and Replace
      3m 35s
    4. Undo, Redo, and Repeat
      3m 26s
    5. Copying, pasting, and moving text
      4m 37s
    6. Showing formatting
      3m 4s
  6. 20m 30s
    1. Using indents
      3m 52s
    2. Setting justification
      3m 19s
    3. Changing line spacing
      4m 11s
    4. Setting tabs
      6m 10s
    5. Using the Highlighter
      2m 58s
  7. 38m 26s
    1. Changing margins
      5m 54s
    2. Changing orientation
      2m 29s
    3. Page numbering
      5m 41s
    4. Choosing paper size and source
      3m 59s
    5. Headers and footers
      7m 23s
    6. Applying a Page Background
      7m 56s
    7. Using Watermarks
      5m 4s
  8. 20m 10s
    1. Checking spelling and grammar
      4m 54s
    2. Finding synonyms
      3m 37s
    3. Looking up words and translations
      4m 55s
    4. Setting document proofing options
      6m 44s
  9. 23m 19s
    1. Modifying Environment settings
      7m 46s
    2. Modifying Display and Document settings
      6m 47s
    3. Modifying toolbars and keyboards
      8m 46s
  10. 15m 7s
    1. Creating a bulleted list
      7m 27s
    2. Creating a numbered list
      3m 36s
    3. Editing a list
      4m 4s
  11. 55m 28s
    1. Creating tables from scratch
      5m 29s
    2. Creating tables from text
      3m 25s
    3. Inserting an Excel spreadsheet
      5m 3s
    4. Modifying tables
      7m 44s
    5. Formatting tables
      7m 32s
    6. Making calculations in a table
      4m 13s
    7. Creating charts
      5m 44s
    8. Modifying chart data
      2m 8s
    9. Modifying chart appearance
      12m 29s
    10. Creating text from a table
      1m 41s
  12. 10m 18s
    1. Using Styles
      3m 3s
    2. Creating Styles
      3m 38s
    3. Editing and deleting Styles
      3m 37s
  13. 9m 21s
    1. Creating and using Building Blocks
      4m 27s
    2. Editing and organizing Building Blocks
      4m 54s
  14. 26m 23s
    1. Creating a Mail Merge
      13m 27s
    2. Creating a Data Source
      5m 21s
    3. Merging to create envelopes and labels
      7m 35s
  15. 8m 58s
    1. Sorting text
      4m 15s
    2. Sorting numbers
      2m 11s
    3. Sorting in tables
      2m 32s
  16. 10m 36s
    1. Creating Macros
      5m 40s
    2. Playing a Macro
      1m 46s
    3. Editing a Macro
      3m 10s
  17. 10m 13s
    1. Working with Newspaper Columns
      5m 31s
    2. Working with Parallel Columns
      4m 42s
  18. 24m 13s
    1. Working with Pictures and Clip Art
      10m 23s
    2. Working with Shapes
      5m 10s
    3. Working with SmartArt
      8m 40s
  19. 40m 40s
    1. Tracking changes
      7m 40s
    2. Reviewing changes
      3m 42s
    3. Sending and faxing documents
      3m 39s
    4. Password-protecting documents
      3m 4s
    5. Linking and embedding
      10m 7s
    6. Inspecting a document
      2m 43s
    7. Encrypting a document
      2m 45s
    8. Adding a digital signature
      7m 0s
  20. 30m 12s
    1. Creating cross-references
      3m 41s
    2. Creating a table of contents
      4m 8s
    3. Creating an index
      4m 43s
    4. Creating footnotes and endnotes
      7m 17s
    5. Using hyperlinks
      4m 24s
    6. Using bookmarks
      3m 26s
    7. Using a document map or thumbnails
      2m 33s
  21. 29s
    1. Goodbye
      29s

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Word 2007 Essential Training
7h 8m Beginner Jan 23, 2007

Viewers: in countries Watching now:

From a new interface to timesaving content galleries, the latest version of Word brings a lot to the table. Instructor David Rivers explains each of its new features and attributes, from understanding and navigating its new interface, to using new formatting controls and extensive page layout techniques. Whether new to Word or wanting to learn about the new version, Rivers gives insight for increased productivity and professional documents with Word 2007. Exercise files accompany the tutorials.

Subjects:
Business Word Processing Teacher Tools Education Student Tools
Software:
Word
Author:
David Rivers

Editing a list

Sometimes the trickiest part about a list is making changes to it after it's been created. For example in the old days, if you wanted to remove one item in the list, you often had to deal with blank lines and missing bullets or numbers afterwards. If it was a numbered list, you had some renumbering to do as well. Well, it's gotten much easier in recent years. So let's edit our list. We'll need to open up a document and we can use the one in front of you, but if you're jumping to this lesson, we'll go to the Office button, click to open, navigate to the Lesson 9 folder and we'll open up job posting 17.

Give it a click and click Open. OK. So here's our bulleted list. Let's see that happens when we remove one of our bullets, so one of the lines, for example in the first section where it says "we require extensive travel" here. So I'll just highlight that line by clicking on the left-hand margin next to it and all hit my Delete key. No problem. So the bullet, the text and the blank line are removed automatically. So that's very easy. Now how about adding a bullet to the middle of the list.

What we're going to do is click after this period here in the bullet above the one we just removed and hit the Enter key. All right. Our bullet's there, all we need to do now is type. I'll type "some travel necessary." There we go. Too easy. Now how about sub-bullets like we saw with multilevel lists in the previous lesson? All right. We're going to click after this first bullet here. Just after the period, after customers, we're going to hit Enter and we'll hit the Tab key. That's what demotes us to the next level.

I'll just type in a little bit text here, "orientation." Now when we hit Enter, look what happens. We're still at that same level, so we can continue typing sub-bullets. I'll type "restaurant automation." There we go. One more Enter and I'll type "report"- let's fix that- "on student progress." All right, so maybe this last bullet, we just typed in belongs as a first level bullet, not a second-level like we have it here.

So all we do is we click in front, and we did this in the last lesson with our numbered lists, we hold down the Shift key and hit the Tab key. There we go. So we've promoted it from the second level to the first level. So once again, hitting the Tab key will demote and if I hit it twice, I go down to a third level. Hold down Shift and hit the Tab key brings you up a level with each tap of the Tab key. All right. The last piece of list editing of that I want to show you deals with the space between the bullets and the text.

Yep, that too can be adjusted. So let's say we want little more space between each bullet and then the text. For example, down here in our second list, we want have a little more space so that these items line up better with the bulleted list up top. So the first thing we need to do is click down here and drag from the left and margin right to the bottom so that we select every line in this list. We want it selected ahead of time. Now we're going to go up to the ruler and what we're going to do is actually work with these markers here. You can see as we hover over the top one it says "first line indent". All right.

If I was to drag the first line indent marker on the ruler to the left, look what happens. I'll just move over a couple of notches. I'd increase the space between my two, but you can see that this list is way over here on the left and it doesn't really line up well with the bulleted list above. So to move everything to the right, I just come down here and hover over this marker, you can see it's the left indent marker, and when I click and drag that to the right you can see everything is going to move. And I'll just move it so that it lines up a little bit better with the list up above.

So you've got the idea. You can create lists very quickly and easily if you want to accept the defaults, but it's also nice to know you have full control over the look and feel of your bulleted or numbered lists.

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