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Editing, hiding, recommending, and restricting styles

From: Word 2007: Styles in Depth

Video: Editing, hiding, recommending, and restricting styles

Word 2007 comes with several welcome and valuable tools, located under the Manage Styles option on the Styles pane. From the Manage Styles box, you can do such things as modify, delete or create new styles, disable style permission such as theme switching or changing to another Quick Style Set, hide styles in the Styles pane and Apply Styles box, and even access the Styles Organizer through the Import/Export button, which we've seen in a previous movie. Let's begin by opening up the Styles pane.

Editing, hiding, recommending, and restricting styles

Word 2007 comes with several welcome and valuable tools, located under the Manage Styles option on the Styles pane. From the Manage Styles box, you can do such things as modify, delete or create new styles, disable style permission such as theme switching or changing to another Quick Style Set, hide styles in the Styles pane and Apply Styles box, and even access the Styles Organizer through the Import/Export button, which we've seen in a previous movie. Let's begin by opening up the Styles pane.

Now, go to the Manage Styles button, which is the third button on the right. And what we're going to do is, from the Edit Tab, change his Sort order to Alphabetical. When I first saw this, I thought this was going to change my Style pane to Alphabetical, and it doesn't. What it actually does is just change this dialog box right here, and that's all. Let's change this to By Type. If we go to the top, you'll see that all of your Character styles fall first, then your Link styles, your Paragraph styles, your Tables style, and even your List styles.

So everything is shown here. This is really nice because if I click on, let's say, Table List 1 here, I can go to Modify, and I can modify it straight from here. I can also modify on List styles. There is also a New style button down here at the bottom. So I can create a New style. Remember that your Import/Export button is also located here, which is your Styles Organizer.

Your Recommend Tab here allows you to put all your favorite styles at the top. So when you go into your Options box, you can sort by Recommended. Now, let's take a look at this As Recommended. Number 1 priority would be the first. It's going to be in your Sort order as number 1, number 2, et cetera. If you go down in your list, you'll see even number - look at this, 72, 73, 74, and even last. Last is like 100. If I want to take a style and let's say Ca Heading 2 here, I can either move it up, I can move it down, and it's changing the number as I'm doing this.

I can Make Last, which is 100, or even Assign a Value so I could say oh, make this number 50. If you take all these number 40s here, they're all the same number, so they would be listed alphabetically. Another neat little feature here that you might have noticed is this Hide Until Used. And that's what's happening whenever you're using your Heading styles that we've seen in previous movies. If I want to apply that, let's say, to No Spacing here, we can put Hide Until Used on it, or we can Hide it altogether, Always Hidden, or we can click the Show button to make it visible again.

The Restrict Tab is next, and it's used forms and protected documents that you don't want with the styles, themes, or styles set to be changed. The Limit Formatting to Permitted styles option, that's right here, limits the use your styles to only those that are not marked as restricted. Those that I restricted are locked from us. Let's say that you only want people to use Heading styles 1 through 4. You can restrict headings 5 through 9.

Change the Sort order up here at the top to Alphabetical, and then scroll down to Hs, and find yours heading styles. And so we're going to permit, or lock, 5 through 9. So click on Heading 5, hold your Shift key down and click on 9, and we're going to choose Restrict. So those styles are now restricted. They have a little lock box next to each one of them. If you want to change that, you can click on Permit, and now people are able to use them again.

You can use the Manage Styles box to edit, recommend by setting importance or priority, and restrict styles from being used. Another very important aspect is it allows access to the Organizer through the Import/Export, down here at the bottom. If you haven't been following along please note that the Set Styles tab is important enough to have its own movie. For more information, please see the movie Setting Font, Document, and Template Defaults.

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Word 2007: Styles in Depth

43 video lessons · 6609 viewers

Mariann Siegert
Author

 
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  1. 2m 27s
    1. Welcome
      1m 35s
    2. Using the exercise files
      52s
  2. 22m 26s
    1. Why use styles?
      4m 25s
    2. Creating your first style
      4m 3s
    3. Displaying styles in use with the Style area
      3m 59s
    4. Viewing formatting applied to a style
      4m 24s
    5. Overview of the five types of styles
      5m 35s
  3. 28m 27s
    1. Using the Styles pane to apply styles
      5m 9s
    2. Applying styles using the Apply Styles box and alias names
      3m 54s
    3. Using the classic 2003 Style box
      4m 58s
    4. Replacing one style with another using Find and Replace
      3m 22s
    5. Using table styles to add professional design
      2m 58s
    6. Formatting numbered and bulleted lists using styles
      8m 6s
  4. 34m 3s
    1. Naming conventions and aliases for styles
      2m 53s
    2. Creating a paragraph style by example
      7m 21s
    3. Creating character styles
      6m 12s
    4. Creating a new style by definition
      5m 56s
    5. Basing one style upon another
      6m 13s
    6. Making custom table styles
      5m 28s
  5. 18m 33s
    1. Updating a style to match selected text
      3m 49s
    2. Modify styles using the Style Inspector
      7m 0s
    3. Automatically modifying styles
      3m 41s
    4. Modifying table styles
      4m 3s
  6. 12m 56s
    1. Applying styles with a click
      4m 29s
    2. Saving a selection as a new Quick Style
      2m 55s
    3. Adding and removing styles in the Quick Styles Gallery
      5m 32s
  7. 16m 50s
    1. Formatting an entire document with one click
      3m 17s
    2. What makes Quick Style sets work?
      6m 25s
    3. Saving custom styles in a new Quick Style set
      7m 8s
  8. 15m 15s
    1. Applying styles to build a table of contents
      7m 8s
    2. Generating a table of contents from applied styles
      5m 0s
    3. Modifying built-in table of content styles
      3m 7s
  9. 7m 26s
    1. Defining and using a new list style
      7m 26s
  10. 15m 10s
    1. Copying styles between documents and templates
      6m 56s
    2. Deleting unneeded styles and Quick Style sets
      4m 39s
    3. Renaming styles
      3m 35s
  11. 13m 46s
    1. Navigating using styles
      5m 4s
    2. Using and assigning style keyboard shortcuts
      5m 49s
    3. Printing a list of styles and keyboard assignments
      2m 53s
  12. 17m 26s
    1. Setting font, document, and template defaults in Word 2007
      6m 26s
    2. Setting sort order and styles to show
      6m 22s
    3. Editing, hiding, recommending, and restricting styles
      4m 38s
  13. 13s
    1. Goodbye
      13s

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