Editing, hiding, recommending, and restricting styles
Video: Editing, hiding, recommending, and restricting stylesWord 2007 comes with several welcome and valuable tools, located under the Manage Styles option on the Styles pane. From the Manage Styles box, you can do such things as modify, delete or create new styles, disable style permission such as theme switching or changing to another Quick Style Set, hide styles in the Styles pane and Apply Styles box, and even access the Styles Organizer through the Import/Export button, which we've seen in a previous movie. Let's begin by opening up the Styles pane.
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In Word 2007: Styles in Depth, author Mariann Siegert shows how to take advantage of Word styles to make professional documents. The course starts off with a demonstration of the benefits of using styles and then shows how to apply, create, and modify styles to suit individual needs. More advanced topics include creating a table of contents from styles, using Quick Styles and style sets, sorting and hiding styles, restricting styles in protected documents, using keyboard shortcuts for styles, and much more. Exercise files are included with the course.
- Understanding the five types of Word styles
- Using the Style pane
- Swapping styles with Find and Replace
- Formatting bulleted and numbered lists with styles
- Basing a new style on an existing one
- Modifying styles with the Style Inspector
- Building a table of contents with styles
- Linking styles with multilevel lists
- Copying, deleting, and renaming styles
- Setting document and style defaults
Editing, hiding, recommending, and restricting styles
Word 2007 comes with several welcome and valuable tools, located under the Manage Styles option on the Styles pane. From the Manage Styles box, you can do such things as modify, delete or create new styles, disable style permission such as theme switching or changing to another Quick Style Set, hide styles in the Styles pane and Apply Styles box, and even access the Styles Organizer through the Import/Export button, which we've seen in a previous movie. Let's begin by opening up the Styles pane.
Now, go to the Manage Styles button, which is the third button on the right. And what we're going to do is, from the Edit Tab, change his Sort order to Alphabetical. When I first saw this, I thought this was going to change my Style pane to Alphabetical, and it doesn't. What it actually does is just change this dialog box right here, and that's all. Let's change this to By Type. If we go to the top, you'll see that all of your Character styles fall first, then your Link styles, your Paragraph styles, your Tables style, and even your List styles.
So everything is shown here. This is really nice because if I click on, let's say, Table List 1 here, I can go to Modify, and I can modify it straight from here. I can also modify on List styles. There is also a New style button down here at the bottom. So I can create a New style. Remember that your Import/Export button is also located here, which is your Styles Organizer.
Your Recommend Tab here allows you to put all your favorite styles at the top. So when you go into your Options box, you can sort by Recommended. Now, let's take a look at this As Recommended. Number 1 priority would be the first. It's going to be in your Sort order as number 1, number 2, et cetera. If you go down in your list, you'll see even number - look at this, 72, 73, 74, and even last. Last is like 100. If I want to take a style and let's say Ca Heading 2 here, I can either move it up, I can move it down, and it's changing the number as I'm doing this.
I can Make Last, which is 100, or even Assign a Value so I could say oh, make this number 50. If you take all these number 40s here, they're all the same number, so they would be listed alphabetically. Another neat little feature here that you might have noticed is this Hide Until Used. And that's what's happening whenever you're using your Heading styles that we've seen in previous movies. If I want to apply that, let's say, to No Spacing here, we can put Hide Until Used on it, or we can Hide it altogether, Always Hidden, or we can click the Show button to make it visible again.
The Restrict Tab is next, and it's used forms and protected documents that you don't want with the styles, themes, or styles set to be changed. The Limit Formatting to Permitted styles option, that's right here, limits the use your styles to only those that are not marked as restricted. Those that I restricted are locked from us. Let's say that you only want people to use Heading styles 1 through 4. You can restrict headings 5 through 9.
Change the Sort order up here at the top to Alphabetical, and then scroll down to Hs, and find yours heading styles. And so we're going to permit, or lock, 5 through 9. So click on Heading 5, hold your Shift key down and click on 9, and we're going to choose Restrict. So those styles are now restricted. They have a little lock box next to each one of them. If you want to change that, you can click on Permit, and now people are able to use them again.
You can use the Manage Styles box to edit, recommend by setting importance or priority, and restrict styles from being used. Another very important aspect is it allows access to the Organizer through the Import/Export, down here at the bottom. If you haven't been following along please note that the Set Styles tab is important enough to have its own movie. For more information, please see the movie Setting Font, Document, and Template Defaults.
Find answers to the most frequently asked questions about Word 2007: Styles in Depth .
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- Q: How do I make Word revert to the original document styles, the ones that it came with?
- A: To restore the original styles in Word 2007, open your new document, choose the Styles group on the Home tab, and choose Change Style > Style Set. Select Word 2007.To set Word 2007 as the default style set for all documents going forward, go back to the Styles group, choose Change Styles, and then click Set as Default.To delete any additional styles you may have added, open the Styles pane (Ctrl+Shift+Alt+S), click the arrow to the right of the style name in the list, and choose Delete from the menu that appears. Note you cannot delete the styles that ship with Word. (The Delete option will be grayed out for these.)
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