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Editing endnotes and footnotes

From: Word 2007: Formatting Long Documents

Video: Editing endnotes and footnotes

Whether you choose to use footnotes or endnotes to give credit to outside sources you may be quoting in your document, you may need to go back at some point and make changes to that footnote or endnote and we are going to talk about editing footnotes and endnotes in this lesson. We are still working with our endnote document. If you've been following along with me in the previous lesson, you're ready to go. If you've jumped to this lesson though and you've got the Exercise Files, you would like to caught up, go to the Chapter 9 folder open up Endnote2 and move to page 2 here for our Publisher's Note. You'll notice that at the bottom of this page we do have a couple of footnotes. Also if we do Ctrl+ End on the keyboard to move to the very last page in our document, we've got one endnote as well.

Editing endnotes and footnotes

Whether you choose to use footnotes or endnotes to give credit to outside sources you may be quoting in your document, you may need to go back at some point and make changes to that footnote or endnote and we are going to talk about editing footnotes and endnotes in this lesson. We are still working with our endnote document. If you've been following along with me in the previous lesson, you're ready to go. If you've jumped to this lesson though and you've got the Exercise Files, you would like to caught up, go to the Chapter 9 folder open up Endnote2 and move to page 2 here for our Publisher's Note. You'll notice that at the bottom of this page we do have a couple of footnotes. Also if we do Ctrl+ End on the keyboard to move to the very last page in our document, we've got one endnote as well.

So let's say we wanted to make a change. Well, I'm going to go up to my References tab up here and I'm going to go to Show Notes and I'm going to select View footnote area to go back to those footnotes. I don't even have to know what page they were on. When I click OK, it takes me back to the second page here where I do see my Publisher's Note and down at the bottom I've got those two footnotes. So let's say I incorrectly quoted something down there, I should be crediting a different newspaper, for example for this second one. To make it change to the footnote itself is really quite simple. I come down here, if it should be The New York Sun instead of the Independent. I double-click on Independent just like I would any other text in the body of my document and I type right over it, Sun. And I might want to change some of this information as well. I'm going to take out Editor, David Rivers. You can select it and type over it, whatever you choose to do. I'm going to type Writer, Claire Lucile, and I'm going to change the year to 1886.

Okay, so there's an example of a simple change to an actual footnote. What if I need to an additional footnote, but it comes before the first one. Well, this is the beauty of using footnotes and endnotes in your document. You don't have to worry about the numbering. So if I click up here at the bottom of that second paragraph, you can see I've got my first footnote. I am going to scroll up though, and let's say over here at the end of this paragraph I need to insert an additional footnote. This is actually going to be the third footnote I add to this page, but because it comes before the first one, watch what happens. We'll click at the end of the first paragraph. We'll go up to Insert Footnote. That's the big button here in the Footnote section on the Ribbon. And you'll notice that up at the top a 1 appears there, down at the bottom of the page I've got a new number 1 and everything else got renumbered for me, beautiful.

I am going to type in, The Life and Times of P.T. Barnum and let's just do 1884, just like that. That's just an example, this is not for real but gives you the idea how you can create additional footnotes and not have to worry about the numbering. Same thing goes for an endnote. Now our first endnote appears on the next page actually and is showing up the very end of our document because it is an endnote, but if I come up here to this page and decide I'm going to create an additional endnote. I'm going to click right in here in the second paragraph, right at the end of this sentence that ends with, men of the age.

And I want to insert a new endnote. Well, in that case I go up to my Footnote section again in the Ribbon, Insert Endnote. Look at that, I've got a new number 1, the previous number 1 has been renumbered to number 2 and I'm ready to start typing. I'm not actually going to add that so I'm going to click Undo to undo that and it returns me back to where I was, when I went to insert that endnote. All right, so very easy to make changes to your existing footnotes and endnotes, just click in there and type away to make actual changes. And if you need to add additional ones, don't worry about where they go. The numbering will take care of itself, thanks to Word 2007.

In the next lesson, we'll talk about another scenario where you might want to change footnotes to endnotes or vice- versa. Because our document uses both endnotes and footnotes, we might want to choose just one and switch our endnotes to footnotes, or change all of our footnotes to endnotes to keep our document consistent. We'll do that in the next lesson.

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Word 2007: Formatting Long Documents

43 video lessons · 12273 viewers

David Rivers
Author

 
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  1. 3m 15s
    1. Welcome
      1m 14s
    2. Using the exercise files
      2m 1s
  2. 29m 12s
    1. Types of long documents
      3m 27s
    2. Planning to construct a long document
      6m 4s
    3. Creating a long document from scratch
      11m 39s
    4. Creating a long document from existing content
      8m 2s
  3. 22m 9s
    1. Print Layout view
      5m 12s
    2. Full Screen Reading view
      7m 50s
    3. Web Layout view
      2m 16s
    4. Outline view
      6m 51s
  4. 28m 46s
    1. Viewing and clearing existing styles
      5m 22s
    2. Applying existing document styles
      7m 22s
    3. Unhiding and creating styles
      6m 35s
    4. Editing an existing style
      4m 22s
    5. Creating custom style sets
      5m 5s
  5. 16m 42s
    1. Creating a next page break
      7m 44s
    2. Creating a continuous section break
      4m 40s
    3. Creating an even or odd page section break
      4m 18s
  6. 23m 56s
    1. Page numbering
      6m 31s
    2. Using headers and footers
      8m 26s
    3. Using watermarks
      8m 59s
  7. 23m 5s
    1. Creating and using building blocks
      7m 37s
    2. Editing building blocks
      5m 26s
    3. Working with field codes
      10m 2s
  8. 37m 21s
    1. Creating a table of contents
      8m 4s
    2. Creating an index
      9m 22s
    3. Creating cross-references
      5m 45s
    4. Using hyperlinks
      8m 9s
    5. Using bookmarks
      6m 1s
  9. 37m 16s
    1. Inserting and formatting images
      17m 11s
    2. Linking vs. embedding images
      5m 49s
    3. Using captions with figures
      8m 42s
    4. Generating a table of figures
      5m 34s
  10. 17m 28s
    1. Creating endnotes and footnotes
      9m 13s
    2. Editing endnotes and footnotes
      4m 28s
    3. Converting endnotes to footnotes and back
      3m 47s
  11. 19m 36s
    1. Navigating a long document
      7m 26s
    2. Using AutoCorrect
      12m 10s
  12. 22m 40s
    1. Previewing and printing select pages
      7m 23s
    2. Print layout considerations
      6m 43s
    3. Printing styles and building blocks
      3m 40s
    4. Setting other print options
      4m 54s
  13. 19s
    1. Goodbye
      19s

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