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Word 2007 Essential Training
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Editing a Macro


From:

Word 2007 Essential Training

with David Rivers

Video: Editing a Macro

If you been following along since the beginning of this chapter dealing with macros, you'll remember me asking you if you were a programmer. The reason I asked is because macros are like tiny programs, and when it comes to editing a macro, well you'll understand what I mean. In fact, I almost hesitate to dive into this topic because it's almost easier sometimes to re-create a macro from scratch than it is to edit one. You see Word takes you into a Visual Basic editor to edit your macros. So we're going to keep it very simple as we edit the macro that we created two lessons ago.
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  1. 40s
    1. Welcome
      40s
  2. 28m 24s
    1. Getting started with Word
      1m 21s
    2. Understanding the interface
      9m 23s
    3. Navigating the interface
      11m 24s
    4. Navigating documents
      6m 16s
  3. 18m 39s
    1. Creating new documents
      5m 25s
    2. Importing documents
      4m 35s
    3. Saving documents
      5m 41s
    4. Sending documents
      2m 58s
  4. 12m 35s
    1. Using Print Preview
      2m 45s
    2. Using Quick Print
      2m 31s
    3. Setting print options and printing
      7m 19s
  5. 23m 29s
    1. Selecting text
      3m 45s
    2. Formatting text
      5m 2s
    3. Using Find and Replace
      3m 35s
    4. Undo, Redo, and Repeat
      3m 26s
    5. Copying, pasting, and moving text
      4m 37s
    6. Showing formatting
      3m 4s
  6. 20m 30s
    1. Using indents
      3m 52s
    2. Setting justification
      3m 19s
    3. Changing line spacing
      4m 11s
    4. Setting tabs
      6m 10s
    5. Using the Highlighter
      2m 58s
  7. 38m 26s
    1. Changing margins
      5m 54s
    2. Changing orientation
      2m 29s
    3. Page numbering
      5m 41s
    4. Choosing paper size and source
      3m 59s
    5. Headers and footers
      7m 23s
    6. Applying a Page Background
      7m 56s
    7. Using Watermarks
      5m 4s
  8. 20m 10s
    1. Checking spelling and grammar
      4m 54s
    2. Finding synonyms
      3m 37s
    3. Looking up words and translations
      4m 55s
    4. Setting document proofing options
      6m 44s
  9. 23m 19s
    1. Modifying Environment settings
      7m 46s
    2. Modifying Display and Document settings
      6m 47s
    3. Modifying toolbars and keyboards
      8m 46s
  10. 15m 7s
    1. Creating a bulleted list
      7m 27s
    2. Creating a numbered list
      3m 36s
    3. Editing a list
      4m 4s
  11. 55m 28s
    1. Creating tables from scratch
      5m 29s
    2. Creating tables from text
      3m 25s
    3. Inserting an Excel spreadsheet
      5m 3s
    4. Modifying tables
      7m 44s
    5. Formatting tables
      7m 32s
    6. Making calculations in a table
      4m 13s
    7. Creating charts
      5m 44s
    8. Modifying chart data
      2m 8s
    9. Modifying chart appearance
      12m 29s
    10. Creating text from a table
      1m 41s
  12. 10m 18s
    1. Using Styles
      3m 3s
    2. Creating Styles
      3m 38s
    3. Editing and deleting Styles
      3m 37s
  13. 9m 21s
    1. Creating and using Building Blocks
      4m 27s
    2. Editing and organizing Building Blocks
      4m 54s
  14. 26m 23s
    1. Creating a Mail Merge
      13m 27s
    2. Creating a Data Source
      5m 21s
    3. Merging to create envelopes and labels
      7m 35s
  15. 8m 58s
    1. Sorting text
      4m 15s
    2. Sorting numbers
      2m 11s
    3. Sorting in tables
      2m 32s
  16. 10m 36s
    1. Creating Macros
      5m 40s
    2. Playing a Macro
      1m 46s
    3. Editing a Macro
      3m 10s
  17. 10m 13s
    1. Working with Newspaper Columns
      5m 31s
    2. Working with Parallel Columns
      4m 42s
  18. 24m 13s
    1. Working with Pictures and Clip Art
      10m 23s
    2. Working with Shapes
      5m 10s
    3. Working with SmartArt
      8m 40s
  19. 40m 40s
    1. Tracking changes
      7m 40s
    2. Reviewing changes
      3m 42s
    3. Sending and faxing documents
      3m 39s
    4. Password-protecting documents
      3m 4s
    5. Linking and embedding
      10m 7s
    6. Inspecting a document
      2m 43s
    7. Encrypting a document
      2m 45s
    8. Adding a digital signature
      7m 0s
  20. 30m 12s
    1. Creating cross-references
      3m 41s
    2. Creating a table of contents
      4m 8s
    3. Creating an index
      4m 43s
    4. Creating footnotes and endnotes
      7m 17s
    5. Using hyperlinks
      4m 24s
    6. Using bookmarks
      3m 26s
    7. Using a document map or thumbnails
      2m 33s
  21. 29s
    1. Goodbye
      29s

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Word 2007 Essential Training
7h 8m Beginner Jan 23, 2007

Viewers: in countries Watching now:

From a new interface to timesaving content galleries, the latest version of Word brings a lot to the table. Instructor David Rivers explains each of its new features and attributes, from understanding and navigating its new interface, to using new formatting controls and extensive page layout techniques. Whether new to Word or wanting to learn about the new version, Rivers gives insight for increased productivity and professional documents with Word 2007. Exercise files accompany the tutorials.

Subjects:
Business Word Processing Teacher Tools Education Student Tools
Software:
Word
Author:
David Rivers

Editing a Macro

If you been following along since the beginning of this chapter dealing with macros, you'll remember me asking you if you were a programmer. The reason I asked is because macros are like tiny programs, and when it comes to editing a macro, well you'll understand what I mean. In fact, I almost hesitate to dive into this topic because it's almost easier sometimes to re-create a macro from scratch than it is to edit one. You see Word takes you into a Visual Basic editor to edit your macros. So we're going to keep it very simple as we edit the macro that we created two lessons ago.

If you're skipping to this lesson you'll have to just watch and follow along. That way, if you created a macro two lessons ago well, you'll have something to edit. To edit our macros we need to go up to the View tab up here on the ribbon, give it a click, and then that brings up our Macro button over here on the far right. Give that a click. We'll click on View Macros. And what we're going to see is a listing of all of our own personal macros. You see they're stored here under All active templates in documents and kept separate from the macros that are built- in to Word so it's easy to find our own.

So we make sure posting footer is selected and to edit this macro, we simply come over here to the right and click Edit. All right, this is what I was talking about when I brought up programming. Our macro here is opened up in Visual Basic and we have access to all of the programming tools we would use for editing much larger programs. So you can get into more trouble than not with one small slip in here, so let's keep this simple and we'll stick to editing the actual content or the text that was entered in our macro. So here you can see we've got some some coding and so on down at the bottom as well, but anything between these double quotes is text that we entered.

We're going to make a small change to some of the text. Over here where it says "interview will be contacted, no telephone calls please" we're going to put a period here. So I'm going to take out the comma and I'm going to put in a period, leave an extra space, delete the lower case N then put in a capital M here. That is going be the extent of my edits. You can see where the alignment was set to center. Here's where we decided we would save our document, so all the codings there, and I wouldn't even bother trying to edit any of that coding. If I had to, I'd re-create the macro and it would probably be easier for a guy like me.

Alright, we need to save our changes so in Visual Basic here we click the Save button and then we can close it up knowing that our macro has been updated. That takes us back to Microsoft Word and what we're going to do is we should still have posting 15B open from the previous lesson. If not, you can open it up. I'm going to take out the closing down here at the bottom, just going to select it and hit Delete, and I'm going to try to run my macro now from the Quick Access toolbar as we saved it as a button. When I click it, look what happens.

My text is entered, it's centered, my document saved and look at that, I see the changes in my macro. All right, unless you feel comfortable programming in Visual Basic keep your edits simple or just re-create the macro, recording it again, next time with those minor changes, might be the easiest way to go.

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