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Word 2010: Styles in Depth
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Displaying styles in use with the Style area


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Word 2010: Styles in Depth

with Mariann Siegert

Video: Displaying styles in use with the Style area

I have a question for you: Have you ever used a style before? If you just answered no, you may be surprised to know that the correct answer is most probably yes. Believe it or not, if you've used Microsoft Word, you've used styles. That's because straight out of the box Word automatically opens new documents using a default paragraph style called the Normal style. When you open a blank document, by default the Normal style is what tells Word what font, alignment, the spacing after, and so forth to use when you start to type.
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  1. 2m 3s
    1. Welcome
      1m 22s
    2. Using the exercise files
      41s
  2. 28m 17s
    1. Why use styles?
      4m 22s
    2. Creating your first style
      3m 16s
    3. Displaying styles in use with the Style area
      4m 5s
    4. Viewing formatting applied to a style
      3m 39s
    5. Learning about the five types of styles
      5m 43s
    6. Understanding how themes relate to styles
      7m 12s
  3. 23m 49s
    1. Using the Styles window to apply styles
      3m 31s
    2. Applying styles using the Apply Styles box and alias names
      3m 31s
    3. Using the classic 2003 Style box
      5m 4s
    4. Replacing one style with another using Find and Replace
      3m 27s
    5. Using table styles to add professional design
      2m 10s
    6. Formatting numbered and bulleted lists using styles
      6m 6s
  4. 34m 13s
    1. Understanding naming conventions and aliases for styles
      2m 46s
    2. Creating a paragraph style by example
      6m 57s
    3. Creating a character style
      7m 6s
    4. Creating a new style by definition
      5m 17s
    5. Creating a style from similar formatting
      2m 53s
    6. Making a custom table style
      4m 16s
    7. Basing one style upon another
      4m 58s
  5. 9m 33s
    1. Updating a style to match selected text
      2m 43s
    2. Automatically modifying styles
      4m 25s
    3. Modifying table styles
      2m 25s
  6. 9m 29s
    1. Applying styles with a click
      3m 21s
    2. Saving a selection as a new Quick Style
      2m 26s
    3. Adding and removing styles in the Quick Styles gallery
      3m 42s
  7. 19m 20s
    1. Formatting an entire document with one click
      1m 57s
    2. What makes Quick Style sets work?
      5m 15s
    3. Saving custom styles as a new Quick Style set
      6m 13s
    4. Exploring the new Word 2010 paragraph spacing
      5m 55s
  8. 13m 20s
    1. Applying styles to build a table of contents
      6m 30s
    2. Generating a table of contents from applied styles
      4m 15s
    3. Modifying built-in table-of-contents styles
      2m 35s
  9. 17m 28s
    1. Copying styles between documents and templates
      5m 58s
    2. Copying and pasting styles between documents
      4m 2s
    3. Deleting unneeded styles and Quick Style sets
      4m 10s
    4. Renaming styles
      3m 18s
  10. 13m 18s
    1. Navigating using styles
      5m 34s
    2. Using and assigning style keyboard shortcuts
      5m 18s
    3. Printing a list of styles and keyboard assignments
      2m 26s
  11. 21m 7s
    1. Setting font, document, and template defaults in Word 2010
      6m 28s
    2. Setting sort order and styles to show
      6m 47s
    3. Editing, hiding, recommending, and restricting styles
      7m 52s
  12. 19s
    1. Goodbye
      19s

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Word 2010: Styles in Depth
3h 12m Intermediate Oct 18, 2011

Viewers: in countries Watching now:

Learn how to use Word styles to help save time in creating consistent and well-designed documents. Author Mariann Siegert demonstrates how to create, apply, and modify styles, as well as how to format documents with styles. The course also covers generating tables of contents, building Quick Styles and style sets, and restricting styles in protected documents.

Topics include:
  • Understanding the five types of styles
  • Formatting an entire document with one click
  • Creating custom character, paragraph, and table styles
  • Setting font, document, and template defaults
  • Assigning style keyboard shortcuts
  • Basing one style on another
  • Modifying styles automatically
  • Editing, hiding, and recommending styles
  • Exploring Word 2010 character spacing
  • Copying, deleting, and renaming styles
  • Formatting numbered and bulleted lists
Subjects:
Business Word Processing
Software:
Word
Author:
Mariann Siegert

Displaying styles in use with the Style area

I have a question for you: Have you ever used a style before? If you just answered no, you may be surprised to know that the correct answer is most probably yes. Believe it or not, if you've used Microsoft Word, you've used styles. That's because straight out of the box Word automatically opens new documents using a default paragraph style called the Normal style. When you open a blank document, by default the Normal style is what tells Word what font, alignment, the spacing after, and so forth to use when you start to type.

Then how can you tell that Word is using the Normal style when you open a document? One of the ways to see what style or styles are in use in your document is by using a tool called the Style area. For veteran Word users, you may recall the older versions of Word also included this feature, and it's still available in Word 2010; it's just a little harder to find. So let's see the Style area in action. We'll start by opening a blank document, by using the keyboard shortcut Ctrl+N.

The Style area feature is a bit hidden. When I say hidden I mean that you first have to turn this feature on from your Word Options menu before you can see it at all. Not only that, but you can only view it from the Draft or Outline view, not from the default Print Layout view. First go to File and then Options. Then go to Advanced and then find the Display area. Underneath of Display, you'll see Style area pane width in Draft and Outline views.

Type in the number 1 and then click on OK. But the Style area is not there. Remember to view the Style area, we have to be in the Draft or Outline view, so I'll go to View and then Draft, and there it is. We can now see the Style area. The Style area is a vertical area along the left edge of the document window that displays the name of the paragraph style that's applied to each paragraph. As we can see, the Normal style is indeed in use behind the scenes.

If you press the Enter key a few times on your keyboard, you'll create a few new paragraphs, and you'll see that the Normal style will be applied to each paragraph, unless you or someone else reset your Word defaults, that is. So even if you didn't know it, you've been using the Normal style all along when you're using Word. The Style area will stay on until you decide to turn it off; therefore, it's a good idea to leave it turned on so you don't have to go through all of these steps each and every time you need to use it.

In other words, if you leave it on, all you have to do to view this Style area is to go to the Draft or the Outline view. I'll go to my exercise file and go to View > Draft. The Style area can be resized, so I can click and drag either way to make it either larger or smaller. You can see all of your applied styles in the document by just looking at the Style area here. If I click and drag it all the way to the left, the Style area disappears. In order to bring it back, you have to turn it back on again by going up to File > Options > Advanced, go down to the Display area and type in 1. Press OK and it's back.

By viewing the Style area, you can see what styles are in use in your document. As you can see, by default new documents in Word open using the Normal paragraph style. We'll be going into more detail about what the Normal style is, changing the default settings, and knowing what formatting attributes are applied to the Normal in the upcoming movies.

There are currently no FAQs about Word 2010: Styles in Depth.

 
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