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Word 2007: Styles in Depth
Illustration by Neil Webb

Displaying styles in use with the Style area


From:

Word 2007: Styles in Depth

with Mariann Siegert

Video: Displaying styles in use with the Style area

Have you ever used a style before? If you just answered no, you may be surprised to know that the correct answer most probably is yes. Believe it or not, if you've used Microsoft Word, you've used styles. That's because, straight out of the box, Word automatically opens new documents using a default Paragraph style called the Normal style. When you open a blank document, the Normal style is what tells Word what font, alignment, spacing after, et cetera to use when you start to type.
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  1. 2m 27s
    1. Welcome
      1m 35s
    2. Using the exercise files
      52s
  2. 22m 26s
    1. Why use styles?
      4m 25s
    2. Creating your first style
      4m 3s
    3. Displaying styles in use with the Style area
      3m 59s
    4. Viewing formatting applied to a style
      4m 24s
    5. Overview of the five types of styles
      5m 35s
  3. 28m 27s
    1. Using the Styles pane to apply styles
      5m 9s
    2. Applying styles using the Apply Styles box and alias names
      3m 54s
    3. Using the classic 2003 Style box
      4m 58s
    4. Replacing one style with another using Find and Replace
      3m 22s
    5. Using table styles to add professional design
      2m 58s
    6. Formatting numbered and bulleted lists using styles
      8m 6s
  4. 34m 3s
    1. Naming conventions and aliases for styles
      2m 53s
    2. Creating a paragraph style by example
      7m 21s
    3. Creating character styles
      6m 12s
    4. Creating a new style by definition
      5m 56s
    5. Basing one style upon another
      6m 13s
    6. Making custom table styles
      5m 28s
  5. 18m 33s
    1. Updating a style to match selected text
      3m 49s
    2. Modify styles using the Style Inspector
      7m 0s
    3. Automatically modifying styles
      3m 41s
    4. Modifying table styles
      4m 3s
  6. 12m 56s
    1. Applying styles with a click
      4m 29s
    2. Saving a selection as a new Quick Style
      2m 55s
    3. Adding and removing styles in the Quick Styles Gallery
      5m 32s
  7. 16m 50s
    1. Formatting an entire document with one click
      3m 17s
    2. What makes Quick Style sets work?
      6m 25s
    3. Saving custom styles in a new Quick Style set
      7m 8s
  8. 15m 15s
    1. Applying styles to build a table of contents
      7m 8s
    2. Generating a table of contents from applied styles
      5m 0s
    3. Modifying built-in table of content styles
      3m 7s
  9. 7m 26s
    1. Defining and using a new list style
      7m 26s
  10. 15m 10s
    1. Copying styles between documents and templates
      6m 56s
    2. Deleting unneeded styles and Quick Style sets
      4m 39s
    3. Renaming styles
      3m 35s
  11. 13m 46s
    1. Navigating using styles
      5m 4s
    2. Using and assigning style keyboard shortcuts
      5m 49s
    3. Printing a list of styles and keyboard assignments
      2m 53s
  12. 17m 26s
    1. Setting font, document, and template defaults in Word 2007
      6m 26s
    2. Setting sort order and styles to show
      6m 22s
    3. Editing, hiding, recommending, and restricting styles
      4m 38s
  13. 13s
    1. Goodbye
      13s

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Word 2007: Styles in Depth
3h 24m Intermediate Jul 21, 2010

Viewers: in countries Watching now:

In Word 2007: Styles in Depth, author Mariann Siegert shows how to take advantage of Word styles to make professional documents. The course starts off with a demonstration of the benefits of using styles and then shows how to apply, create, and modify styles to suit individual needs. More advanced topics include creating a table of contents from styles, using Quick Styles and style sets, sorting and hiding styles, restricting styles in protected documents, using keyboard shortcuts for styles, and much more. Exercise files are included with the course.

Topics include:
  • Understanding the five types of Word styles
  • Using the Style pane
  • Swapping styles with Find and Replace
  • Formatting bulleted and numbered lists with styles
  • Basing a new style on an existing one
  • Modifying styles with the Style Inspector
  • Building a table of contents with styles
  • Linking styles with multilevel lists
  • Copying, deleting, and renaming styles
  • Setting document and style defaults
Subjects:
Business Word Processing
Software:
Word
Author:
Mariann Siegert

Displaying styles in use with the Style area

Have you ever used a style before? If you just answered no, you may be surprised to know that the correct answer most probably is yes. Believe it or not, if you've used Microsoft Word, you've used styles. That's because, straight out of the box, Word automatically opens new documents using a default Paragraph style called the Normal style. When you open a blank document, the Normal style is what tells Word what font, alignment, spacing after, et cetera to use when you start to type.

Then how can you tell that Word is using the Normal style when you open a document? One of the ways to see what style or styles are in use in your document is by using a tool called the Style area. For veteran Word users, you may recall that older versions of Word also included this feature, and it's still available in Word 2007. It's just a little hard to find. So, let's see the Style area in action. As I said, the Style area is a bit hidden.

When I say hidden I mean you first have to turn this feature on from your Word Options before you can see it at all; not only that, but you can only view it from the Draft and Outline view, not from the default Print Layout view. Let's turn it on. We are going to go up here to this big, round button called the Office button and click on it once and then go down to Word Options. From Word Options, find the Advanced tab, and from the Advanced tab, scroll down into the middle, to where it says Display.

You are going to change the Style area pane width in Draft and Outline views to 1 inch and then click on OK. Now, I'll go to the Draft view. What you want to do is go to the View tab and then click on Draft, and there it is. Voila! It's finally turned on. We can now see the Style area. The Style area is a vertical area along the left edge of your document window that displays the name of the Paragraph style that's applied to each paragraph.

Here, you could see this is the Title style, the First Indent Body style, Witnesseth style, First Indent Body Text. So, this could be resized, either by pulling it to the right or clicking and dragging to the left. You do need to be careful because if you pull it all the way to the left, it will close it. Let's look at a new document. Do Ctrl+N on your keyboard and go to View and make sure that you are in Draft view. You'll be able to see that your Normal style is indeed in use.

Hit the Enter key a few times to create a new paragraph, and you'll see the Normal style is applied to each paragraph, unless you or someone reset to your Word defaults that is. So, even if you didn't know it, you've been using the Normal style all along when you use Word. The Style area will stay on until you decide to turn it off; therefore, it's a good idea to leave it turned on so you don't have to go through all those steps each and every time you want to view. In other words, if you leave it on, all you have to do to view the Style area is go to the Draft or Outline view.

As I was saying, you can click and drag to make this larger or smaller, or go ahead and click and drag all the way off to the left, and you'll see that it's closed. To open it, just go back to the Office button, go to your Word Options, go to Advanced, find your Display area and change this, again, to 1 and then click on OK. By viewing the Style area, you can see what styles are in use in your document. We also know that, by default, Word opens using the Normal Paragraph style.

We'll be going into more detail about what the Normal style is, changing the default settings and knowing what formatting attributes are applied to the Normal in upcoming movies.

Find answers to the most frequently asked questions about Word 2007: Styles in Depth.


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Q: How do I make Word revert to the original document styles, the ones that it came with?
A: To restore the original styles in Word 2007, open your new document, choose the Styles group on the Home tab, and choose Change Style > Style Set. Select Word 2007.
 
To set Word 2007 as the default style set for all documents going forward, go back to the Styles group, choose Change Styles, and then click Set as Default.
 
To delete any additional styles you may have added, open the Styles pane (Ctrl+Shift+Alt+S), click the arrow to the right of the style name in the list, and choose Delete from the menu that appears.  Note you cannot delete the styles that ship with Word. (The Delete option will be grayed out for these.)

 
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