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Learn how to use Word styles to help save time in creating consistent and well-designed documents. Author Mariann Siegert demonstrates how to create, apply, and modify styles, as well as how to format documents with styles. The course also covers generating tables of contents, building Quick Styles and style sets, and restricting styles in protected documents.
Sometimes styles and styles set outgrow their usefulness and are no longer needed or applicable. Although deleting a style is fairly straightforward, you must browse to the location where your style sets reside in order to delete them. Let's take a look at deleting a style first. Let's say that you decide that the California Splash box style is no longer needed in this document. Let's open up the Style window. Hold your mouse over California Splash box and you'll see a down arrow.
Click the down arrow and then choose Delete California Splash box. It says, "Do you want to delete it?" We say Yes and it's gone. Simple enough. Now we need to delete a few other unnecessary styles. Let's delete CA Phone Number. So we'll go to CA Phone Number, click on the down arrow, and notice that the Delete option is not available. So, what's happening here? If I hover my mouse over CA Phone Number, down at the bottom you can see "Based on: Ca Page Number," so this is actually based upon another style.
If I click on the down arrow, I can say I want to Revert to California Page Number. It says, "Do you want to delete the style California Phone Number?" and I can say Yes. When one style is based upon another, you cannot delete it normally. When you delete all styles will be reformatted and revert to the based upon styles attributes, losing all of the added attributes. This is another good reason to base styles upon the Normal style, unless this is actually the result that you desire.
What if you need to delete multiple styles? That's where the Organizer comes in handy. From the Styles pane, go down to Manage Styles. We'll go into Import/Export, and now let's clean up our Normal template. We'll get rid of the California styles that we have added to the template. So click on the first style that says California Body, hold your Shift key down, and click on California Heading 2. Now all we need to do is click on Delete. D you wish to delete? Say Yes to All.
Now let's close the Organizer. Deleting style sets is a completely different animal. You may remember that style sets are saved as individual templates. Because of this, you must delete or move the template from the location Word uses to store the templates. The template folder is where Word looks to be able to show available styles set. In other words, Word comes prepackaged with eleven style sets and comes with a folder that stores these templates. Therefore any templates residing in this folder will show us a style set.
Different versions of Windows stores these style sets in different places. To find out where your templates live, click on Change Styles > Style Set and got to Save as Quick Style Set. The folder that opens is the folder where your style sets reside. If you right-click on any unneeded style sets from this area--let's say the Explore Cali that we created earlier-- you can choose Delete from the right-click menu. It'll ask, "Are you sure you want to move this file to the Recycle Bin?" and you can choose Yes or No.
I'm just going to say No here. You can also browse to this location using the My Computer icon from your desktop. If you're not sure if you'll need these styles sets at later time, you can create a folder for old style sets and move the styles from this location to the new folder. They will no longer be visible when selecting your quick style sets, but they will still be available if you ever need to use them again. Just move the template back over to this folder. You can delete not only unneeded and unnecessary styles, but you may also delete styles sets as well.
A little housekeeping now and then will help you keep your work organized and will keep your lists uncluttered, making it easier to find the exact style or styles set that you need.
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