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Word 2010: Styles in Depth
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Deleting unneeded styles and Quick Style sets


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Word 2010: Styles in Depth

with Mariann Siegert

Video: Deleting unneeded styles and Quick Style sets

Sometimes styles and styles set outgrow their usefulness and are no longer needed or applicable. Although deleting a style is fairly straightforward, you must browse to the location where your style sets reside in order to delete them. Let's take a look at deleting a style first. Let's say that you decide that the California Splash box style is no longer needed in this document. Let's open up the Style window. Hold your mouse over California Splash box and you'll see a down arrow.
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  1. 2m 3s
    1. Welcome
      1m 22s
    2. Using the exercise files
      41s
  2. 28m 17s
    1. Why use styles?
      4m 22s
    2. Creating your first style
      3m 16s
    3. Displaying styles in use with the Style area
      4m 5s
    4. Viewing formatting applied to a style
      3m 39s
    5. Learning about the five types of styles
      5m 43s
    6. Understanding how themes relate to styles
      7m 12s
  3. 23m 49s
    1. Using the Styles window to apply styles
      3m 31s
    2. Applying styles using the Apply Styles box and alias names
      3m 31s
    3. Using the classic 2003 Style box
      5m 4s
    4. Replacing one style with another using Find and Replace
      3m 27s
    5. Using table styles to add professional design
      2m 10s
    6. Formatting numbered and bulleted lists using styles
      6m 6s
  4. 34m 13s
    1. Understanding naming conventions and aliases for styles
      2m 46s
    2. Creating a paragraph style by example
      6m 57s
    3. Creating a character style
      7m 6s
    4. Creating a new style by definition
      5m 17s
    5. Creating a style from similar formatting
      2m 53s
    6. Making a custom table style
      4m 16s
    7. Basing one style upon another
      4m 58s
  5. 9m 33s
    1. Updating a style to match selected text
      2m 43s
    2. Automatically modifying styles
      4m 25s
    3. Modifying table styles
      2m 25s
  6. 9m 29s
    1. Applying styles with a click
      3m 21s
    2. Saving a selection as a new Quick Style
      2m 26s
    3. Adding and removing styles in the Quick Styles gallery
      3m 42s
  7. 19m 20s
    1. Formatting an entire document with one click
      1m 57s
    2. What makes Quick Style sets work?
      5m 15s
    3. Saving custom styles as a new Quick Style set
      6m 13s
    4. Exploring the new Word 2010 paragraph spacing
      5m 55s
  8. 13m 20s
    1. Applying styles to build a table of contents
      6m 30s
    2. Generating a table of contents from applied styles
      4m 15s
    3. Modifying built-in table-of-contents styles
      2m 35s
  9. 17m 28s
    1. Copying styles between documents and templates
      5m 58s
    2. Copying and pasting styles between documents
      4m 2s
    3. Deleting unneeded styles and Quick Style sets
      4m 10s
    4. Renaming styles
      3m 18s
  10. 13m 18s
    1. Navigating using styles
      5m 34s
    2. Using and assigning style keyboard shortcuts
      5m 18s
    3. Printing a list of styles and keyboard assignments
      2m 26s
  11. 21m 7s
    1. Setting font, document, and template defaults in Word 2010
      6m 28s
    2. Setting sort order and styles to show
      6m 47s
    3. Editing, hiding, recommending, and restricting styles
      7m 52s
  12. 19s
    1. Goodbye
      19s

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Word 2010: Styles in Depth
3h 12m Intermediate Oct 18, 2011

Viewers: in countries Watching now:

Learn how to use Word styles to help save time in creating consistent and well-designed documents. Author Mariann Siegert demonstrates how to create, apply, and modify styles, as well as how to format documents with styles. The course also covers generating tables of contents, building Quick Styles and style sets, and restricting styles in protected documents.

Topics include:
  • Understanding the five types of styles
  • Formatting an entire document with one click
  • Creating custom character, paragraph, and table styles
  • Setting font, document, and template defaults
  • Assigning style keyboard shortcuts
  • Basing one style on another
  • Modifying styles automatically
  • Editing, hiding, and recommending styles
  • Exploring Word 2010 character spacing
  • Copying, deleting, and renaming styles
  • Formatting numbered and bulleted lists
Subjects:
Business Word Processing
Software:
Word
Author:
Mariann Siegert

Deleting unneeded styles and Quick Style sets

Sometimes styles and styles set outgrow their usefulness and are no longer needed or applicable. Although deleting a style is fairly straightforward, you must browse to the location where your style sets reside in order to delete them. Let's take a look at deleting a style first. Let's say that you decide that the California Splash box style is no longer needed in this document. Let's open up the Style window. Hold your mouse over California Splash box and you'll see a down arrow.

Click the down arrow and then choose Delete California Splash box. It says, "Do you want to delete it?" We say Yes and it's gone. Simple enough. Now we need to delete a few other unnecessary styles. Let's delete CA Phone Number. So we'll go to CA Phone Number, click on the down arrow, and notice that the Delete option is not available. So, what's happening here? If I hover my mouse over CA Phone Number, down at the bottom you can see "Based on: Ca Page Number," so this is actually based upon another style.

If I click on the down arrow, I can say I want to Revert to California Page Number. It says, "Do you want to delete the style California Phone Number?" and I can say Yes. When one style is based upon another, you cannot delete it normally. When you delete all styles will be reformatted and revert to the based upon styles attributes, losing all of the added attributes. This is another good reason to base styles upon the Normal style, unless this is actually the result that you desire.

What if you need to delete multiple styles? That's where the Organizer comes in handy. From the Styles pane, go down to Manage Styles. We'll go into Import/Export, and now let's clean up our Normal template. We'll get rid of the California styles that we have added to the template. So click on the first style that says California Body, hold your Shift key down, and click on California Heading 2. Now all we need to do is click on Delete. D you wish to delete? Say Yes to All.

Now let's close the Organizer. Deleting style sets is a completely different animal. You may remember that style sets are saved as individual templates. Because of this, you must delete or move the template from the location Word uses to store the templates. The template folder is where Word looks to be able to show available styles set. In other words, Word comes prepackaged with eleven style sets and comes with a folder that stores these templates. Therefore any templates residing in this folder will show us a style set.

Different versions of Windows stores these style sets in different places. To find out where your templates live, click on Change Styles > Style Set and got to Save as Quick Style Set. The folder that opens is the folder where your style sets reside. If you right-click on any unneeded style sets from this area--let's say the Explore Cali that we created earlier-- you can choose Delete from the right-click menu. It'll ask, "Are you sure you want to move this file to the Recycle Bin?" and you can choose Yes or No.

I'm just going to say No here. You can also browse to this location using the My Computer icon from your desktop. If you're not sure if you'll need these styles sets at later time, you can create a folder for old style sets and move the styles from this location to the new folder. They will no longer be visible when selecting your quick style sets, but they will still be available if you ever need to use them again. Just move the template back over to this folder. You can delete not only unneeded and unnecessary styles, but you may also delete styles sets as well.

A little housekeeping now and then will help you keep your work organized and will keep your lists uncluttered, making it easier to find the exact style or styles set that you need.

There are currently no FAQs about Word 2010: Styles in Depth.

 
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