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Word 2007: Styles in Depth
Illustration by Neil Webb

Deleting unneeded styles and Quick Style sets


From:

Word 2007: Styles in Depth

with Mariann Siegert

Video: Deleting unneeded styles and Quick Style sets

Sometimes styles and style sets outgrow their usefulness and are no longer needed or applicable. Although deleting a style is fairly straightforward, you must browse to the location where the style sets reside in order to delete them. Let's take a look at deleting a style first. Let's open up the Styles pane. You decide that the Ca Splash box style is no longer needed in this document. Find the Ca Splash box style, and we are going to click on the down arrow next to it and then choose Delete.
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  1. 2m 27s
    1. Welcome
      1m 35s
    2. Using the exercise files
      52s
  2. 22m 26s
    1. Why use styles?
      4m 25s
    2. Creating your first style
      4m 3s
    3. Displaying styles in use with the Style area
      3m 59s
    4. Viewing formatting applied to a style
      4m 24s
    5. Overview of the five types of styles
      5m 35s
  3. 28m 27s
    1. Using the Styles pane to apply styles
      5m 9s
    2. Applying styles using the Apply Styles box and alias names
      3m 54s
    3. Using the classic 2003 Style box
      4m 58s
    4. Replacing one style with another using Find and Replace
      3m 22s
    5. Using table styles to add professional design
      2m 58s
    6. Formatting numbered and bulleted lists using styles
      8m 6s
  4. 34m 3s
    1. Naming conventions and aliases for styles
      2m 53s
    2. Creating a paragraph style by example
      7m 21s
    3. Creating character styles
      6m 12s
    4. Creating a new style by definition
      5m 56s
    5. Basing one style upon another
      6m 13s
    6. Making custom table styles
      5m 28s
  5. 18m 33s
    1. Updating a style to match selected text
      3m 49s
    2. Modify styles using the Style Inspector
      7m 0s
    3. Automatically modifying styles
      3m 41s
    4. Modifying table styles
      4m 3s
  6. 12m 56s
    1. Applying styles with a click
      4m 29s
    2. Saving a selection as a new Quick Style
      2m 55s
    3. Adding and removing styles in the Quick Styles Gallery
      5m 32s
  7. 16m 50s
    1. Formatting an entire document with one click
      3m 17s
    2. What makes Quick Style sets work?
      6m 25s
    3. Saving custom styles in a new Quick Style set
      7m 8s
  8. 15m 15s
    1. Applying styles to build a table of contents
      7m 8s
    2. Generating a table of contents from applied styles
      5m 0s
    3. Modifying built-in table of content styles
      3m 7s
  9. 7m 26s
    1. Defining and using a new list style
      7m 26s
  10. 15m 10s
    1. Copying styles between documents and templates
      6m 56s
    2. Deleting unneeded styles and Quick Style sets
      4m 39s
    3. Renaming styles
      3m 35s
  11. 13m 46s
    1. Navigating using styles
      5m 4s
    2. Using and assigning style keyboard shortcuts
      5m 49s
    3. Printing a list of styles and keyboard assignments
      2m 53s
  12. 17m 26s
    1. Setting font, document, and template defaults in Word 2007
      6m 26s
    2. Setting sort order and styles to show
      6m 22s
    3. Editing, hiding, recommending, and restricting styles
      4m 38s
  13. 13s
    1. Goodbye
      13s

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Word 2007: Styles in Depth
3h 24m Intermediate Jul 21, 2010

Viewers: in countries Watching now:

In Word 2007: Styles in Depth, author Mariann Siegert shows how to take advantage of Word styles to make professional documents. The course starts off with a demonstration of the benefits of using styles and then shows how to apply, create, and modify styles to suit individual needs. More advanced topics include creating a table of contents from styles, using Quick Styles and style sets, sorting and hiding styles, restricting styles in protected documents, using keyboard shortcuts for styles, and much more. Exercise files are included with the course.

Topics include:
  • Understanding the five types of Word styles
  • Using the Style pane
  • Swapping styles with Find and Replace
  • Formatting bulleted and numbered lists with styles
  • Basing a new style on an existing one
  • Modifying styles with the Style Inspector
  • Building a table of contents with styles
  • Linking styles with multilevel lists
  • Copying, deleting, and renaming styles
  • Setting document and style defaults
Subjects:
Business Word Processing
Software:
Word
Author:
Mariann Siegert

Deleting unneeded styles and Quick Style sets

Sometimes styles and style sets outgrow their usefulness and are no longer needed or applicable. Although deleting a style is fairly straightforward, you must browse to the location where the style sets reside in order to delete them. Let's take a look at deleting a style first. Let's open up the Styles pane. You decide that the Ca Splash box style is no longer needed in this document. Find the Ca Splash box style, and we are going to click on the down arrow next to it and then choose Delete.

Delete Ca Splash box. It says, do you want to delete it? Yes, we do. So click on Yes, and there it goes. So that's pretty straightforward. Now we need to delete a few other unnecessary styles. Let's delete Ca Phone Number. So here is Ca Phone Number. Hold your mouse over it, click on the down arrow, and you can't choose Delete. So what's happening here? Ca Phone Number is based on another style. So you may notice down here it says, Revert to Ca Page Number. This means that that's the style it's based upon.

Let's go ahead and choose Revert. It says, do you want to delete the style? Say yes. You sure do. When one style is based upon another, you cannot normally delete it. When you delete, all styles will be reformatted and revert to the based upon styles attributes, losing all of the added attributes. This is another good reason to base styles upon the Normal style, unless this is a result that you desire. What if you need to delete multiple styles? Well, now we can go to our Organizer.

You may remember that that's from the Style pane, down underneath Manage Styles and Import/Export. That will open up our Organizer here. From here, you can select multiple files, and you can delete them. I can select just one, I can hold my Ctrl key down and select several and then press Delete, or I can select one and press the Shift key and hold it down and delete multiple documents, or I can even use Ctrl and add to the Shift+Click and press Delete.

This is another good place to clean up your Normal style over here. So if I didn't need these styles anymore that I have added, I can select them all, and I can press Delete. Go ahead and close the Organizer. Deleting style sets is a completely different animal. You may remember that style sets are saved as individual templates in Word 2007. Because of this, you must delete the template from the location Word uses to store the templates.

Another alternative to this, if you don't want to delete them, is to move them from the folder to another folder. The Template folder is where Word looks to be able to show available styles. In other words, Word comes prepackaged with 11 style sets and comes with a folder that stores these templates; therefore, any templates residing in this folder will show as a style set. Different versions of Windows store these styles in different places.

To find out where your templates live, let's go up to the Change Styles button, go to Style Set and choose Save as Quick Style Set. Here, if you have been following along, there is where our Explore Ca Quick Style Set lives. This is also where, if you come over to this little button here and click on the down arrow, you'll see exactly where your style sets reside.

So mine is underneath of C/Users/Mariann Siegert/AppData/Roaming/Microsoft and QuickStyles. If I wanted to delete this, I can do a right-click here, and I can choose Delete. An alternative to this would be to browse from your My Computer to this location and delete it. You can delete not only unneeded and unnecessary styles, but you may also delete style sets, as well. A little housekeeping now and then will help keep your work organized and will keep your lists uncluttered and make it easier to find the exact style or style set you need.

Find answers to the most frequently asked questions about Word 2007: Styles in Depth.


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Q: How do I make Word revert to the original document styles, the ones that it came with?
A: To restore the original styles in Word 2007, open your new document, choose the Styles group on the Home tab, and choose Change Style > Style Set. Select Word 2007.
 
To set Word 2007 as the default style set for all documents going forward, go back to the Styles group, choose Change Styles, and then click Set as Default.
 
To delete any additional styles you may have added, open the Styles pane (Ctrl+Shift+Alt+S), click the arrow to the right of the style name in the list, and choose Delete from the menu that appears.  Note you cannot delete the styles that ship with Word. (The Delete option will be grayed out for these.)

 
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