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In Word 2007: Styles in Depth, author Mariann Siegert shows how to take advantage of Word styles to make professional documents. The course starts off with a demonstration of the benefits of using styles and then shows how to apply, create, and modify styles to suit individual needs. More advanced topics include creating a table of contents from styles, using Quick Styles and style sets, sorting and hiding styles, restricting styles in protected documents, using keyboard shortcuts for styles, and much more. Exercise files are included with the course.
Sometimes styles and style sets outgrow their usefulness and are no longer needed or applicable. Although deleting a style is fairly straightforward, you must browse to the location where the style sets reside in order to delete them. Let's take a look at deleting a style first. Let's open up the Styles pane. You decide that the Ca Splash box style is no longer needed in this document. Find the Ca Splash box style, and we are going to click on the down arrow next to it and then choose Delete.
Delete Ca Splash box. It says, do you want to delete it? Yes, we do. So click on Yes, and there it goes. So that's pretty straightforward. Now we need to delete a few other unnecessary styles. Let's delete Ca Phone Number. So here is Ca Phone Number. Hold your mouse over it, click on the down arrow, and you can't choose Delete. So what's happening here? Ca Phone Number is based on another style. So you may notice down here it says, Revert to Ca Page Number. This means that that's the style it's based upon.
Let's go ahead and choose Revert. It says, do you want to delete the style? Say yes. You sure do. When one style is based upon another, you cannot normally delete it. When you delete, all styles will be reformatted and revert to the based upon styles attributes, losing all of the added attributes. This is another good reason to base styles upon the Normal style, unless this is a result that you desire. What if you need to delete multiple styles? Well, now we can go to our Organizer.
You may remember that that's from the Style pane, down underneath Manage Styles and Import/Export. That will open up our Organizer here. From here, you can select multiple files, and you can delete them. I can select just one, I can hold my Ctrl key down and select several and then press Delete, or I can select one and press the Shift key and hold it down and delete multiple documents, or I can even use Ctrl and add to the Shift+Click and press Delete.
This is another good place to clean up your Normal style over here. So if I didn't need these styles anymore that I have added, I can select them all, and I can press Delete. Go ahead and close the Organizer. Deleting style sets is a completely different animal. You may remember that style sets are saved as individual templates in Word 2007. Because of this, you must delete the template from the location Word uses to store the templates.
Another alternative to this, if you don't want to delete them, is to move them from the folder to another folder. The Template folder is where Word looks to be able to show available styles. In other words, Word comes prepackaged with 11 style sets and comes with a folder that stores these templates; therefore, any templates residing in this folder will show as a style set. Different versions of Windows store these styles in different places.
To find out where your templates live, let's go up to the Change Styles button, go to Style Set and choose Save as Quick Style Set. Here, if you have been following along, there is where our Explore Ca Quick Style Set lives. This is also where, if you come over to this little button here and click on the down arrow, you'll see exactly where your style sets reside.
So mine is underneath of C/Users/Mariann Siegert/AppData/Roaming/Microsoft and QuickStyles. If I wanted to delete this, I can do a right-click here, and I can choose Delete. An alternative to this would be to browse from your My Computer to this location and delete it. You can delete not only unneeded and unnecessary styles, but you may also delete style sets, as well. A little housekeeping now and then will help keep your work organized and will keep your lists uncluttered and make it easier to find the exact style or style set you need.
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