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Creating your first style

From: Word 2010: Styles in Depth

Video: Creating your first style

The beauty of Word styles is that not only do they save you lots and lots of time--as we saw in a previous movie-- but they are also very easy to create. I've used Word since the first version was released, and for years I was convinced that creating styles not only took a lot of time, but was under the impression that they were very difficult to create as well. It took a very long time to convince me just how easy it was, until someone who actually used them in their daily workflow sat down and showed me.

Creating your first style

The beauty of Word styles is that not only do they save you lots and lots of time--as we saw in a previous movie-- but they are also very easy to create. I've used Word since the first version was released, and for years I was convinced that creating styles not only took a lot of time, but was under the impression that they were very difficult to create as well. It took a very long time to convince me just how easy it was, until someone who actually used them in their daily workflow sat down and showed me.

So let me show you just how easy it is by creating a style of our own. Although there are many ways to create a style, one of the easiest ways is to create a style by example. By example simply means to first apply all of your formatting directly and then tell Word to use your example to create a new style. So let's get started. The first step is to create our example to use as our style, so I'll apply a first-line indent to the very first paragraph by pressing the Tab key.

Now, I need to apply space after. Underneath the Paragraph, I'll go up to the button that says Line and Paragraph Spacing and click. Down at the bottom of this menu, you'll see Add Space After Paragraph. Click and we've added our space. This paragraph also needs to be justified. So underneath the Paragraph, click on the Justify button, and now we have our example. So our second step is to tell Word that we want to use this example to create our own style.

Make sure that your cursor is somewhere within the first paragraph. Since we are creating a paragraph style, we simply have to be within the paragraph for Word to recognize how the paragraph is formatted and recognize the formatting attributes applied. Now, we'll open up our Styles window by clicking on the More button. Down at the very bottom of this window, you'll see New Style. Click once, and we'll give it a name. Let's call it First Indent Body Text.

Now, click OK, and that's it. Congratulations! You've just created your first style. It's that easy. Notice that the new style is now at the top of your Styles window, and here it is, Body Text First Indent. So you can see how easy it is to create a style. Let's see how easy it is to apply it to our document. We could continue going through our document and applying an indent and space after. But now we have a much easier way.

Let's select our entire document by using the keystroke Ctrl+A. That will select everything in your document. I remember this keystroke by thinking "Ctrl+All" instead of Ctrl+A. Now, let's apply the First Indent Body Text style. All you need to do is click, and that's it; your entire document is now formatted with your new style. We still have a little work to do on the document, but the majority is done. Styles can save a lot of time and they are also very easy to create and to apply.

Coming up in the following movies, we'll explore styles in much more detail.

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This video is part of

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Word 2010: Styles in Depth

45 video lessons · 10697 viewers

Mariann Siegert
Author

 
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  1. 2m 3s
    1. Welcome
      1m 22s
    2. Using the exercise files
      41s
  2. 28m 17s
    1. Why use styles?
      4m 22s
    2. Creating your first style
      3m 16s
    3. Displaying styles in use with the Style area
      4m 5s
    4. Viewing formatting applied to a style
      3m 39s
    5. Learning about the five types of styles
      5m 43s
    6. Understanding how themes relate to styles
      7m 12s
  3. 23m 49s
    1. Using the Styles window to apply styles
      3m 31s
    2. Applying styles using the Apply Styles box and alias names
      3m 31s
    3. Using the classic 2003 Style box
      5m 4s
    4. Replacing one style with another using Find and Replace
      3m 27s
    5. Using table styles to add professional design
      2m 10s
    6. Formatting numbered and bulleted lists using styles
      6m 6s
  4. 34m 13s
    1. Understanding naming conventions and aliases for styles
      2m 46s
    2. Creating a paragraph style by example
      6m 57s
    3. Creating a character style
      7m 6s
    4. Creating a new style by definition
      5m 17s
    5. Creating a style from similar formatting
      2m 53s
    6. Making a custom table style
      4m 16s
    7. Basing one style upon another
      4m 58s
  5. 9m 33s
    1. Updating a style to match selected text
      2m 43s
    2. Automatically modifying styles
      4m 25s
    3. Modifying table styles
      2m 25s
  6. 9m 29s
    1. Applying styles with a click
      3m 21s
    2. Saving a selection as a new Quick Style
      2m 26s
    3. Adding and removing styles in the Quick Styles gallery
      3m 42s
  7. 19m 20s
    1. Formatting an entire document with one click
      1m 57s
    2. What makes Quick Style sets work?
      5m 15s
    3. Saving custom styles as a new Quick Style set
      6m 13s
    4. Exploring the new Word 2010 paragraph spacing
      5m 55s
  8. 13m 20s
    1. Applying styles to build a table of contents
      6m 30s
    2. Generating a table of contents from applied styles
      4m 15s
    3. Modifying built-in table-of-contents styles
      2m 35s
  9. 17m 28s
    1. Copying styles between documents and templates
      5m 58s
    2. Copying and pasting styles between documents
      4m 2s
    3. Deleting unneeded styles and Quick Style sets
      4m 10s
    4. Renaming styles
      3m 18s
  10. 13m 18s
    1. Navigating using styles
      5m 34s
    2. Using and assigning style keyboard shortcuts
      5m 18s
    3. Printing a list of styles and keyboard assignments
      2m 26s
  11. 21m 7s
    1. Setting font, document, and template defaults in Word 2010
      6m 28s
    2. Setting sort order and styles to show
      6m 47s
    3. Editing, hiding, recommending, and restricting styles
      7m 52s
  12. 19s
    1. Goodbye
      19s

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