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Word 2007: Styles in Depth
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Creating your first style


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Word 2007: Styles in Depth

with Mariann Siegert

Video: Creating your first style

The beauty of Word's styles is not only do they save you lots and lots of time, as we saw in the previous movie, but they are also very easy to create. I've used Word since the first version were released and for years, I was convinced that creating styles not only took a lot of time, but I was under the impression that they were difficult to create as well. It took a very long time to convince me just how easy it was, until someone who actually used them in their daily workflow sat down and showed me.
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  1. 2m 27s
    1. Welcome
      1m 35s
    2. Using the exercise files
      52s
  2. 22m 26s
    1. Why use styles?
      4m 25s
    2. Creating your first style
      4m 3s
    3. Displaying styles in use with the Style area
      3m 59s
    4. Viewing formatting applied to a style
      4m 24s
    5. Overview of the five types of styles
      5m 35s
  3. 28m 27s
    1. Using the Styles pane to apply styles
      5m 9s
    2. Applying styles using the Apply Styles box and alias names
      3m 54s
    3. Using the classic 2003 Style box
      4m 58s
    4. Replacing one style with another using Find and Replace
      3m 22s
    5. Using table styles to add professional design
      2m 58s
    6. Formatting numbered and bulleted lists using styles
      8m 6s
  4. 34m 3s
    1. Naming conventions and aliases for styles
      2m 53s
    2. Creating a paragraph style by example
      7m 21s
    3. Creating character styles
      6m 12s
    4. Creating a new style by definition
      5m 56s
    5. Basing one style upon another
      6m 13s
    6. Making custom table styles
      5m 28s
  5. 18m 33s
    1. Updating a style to match selected text
      3m 49s
    2. Modify styles using the Style Inspector
      7m 0s
    3. Automatically modifying styles
      3m 41s
    4. Modifying table styles
      4m 3s
  6. 12m 56s
    1. Applying styles with a click
      4m 29s
    2. Saving a selection as a new Quick Style
      2m 55s
    3. Adding and removing styles in the Quick Styles Gallery
      5m 32s
  7. 16m 50s
    1. Formatting an entire document with one click
      3m 17s
    2. What makes Quick Style sets work?
      6m 25s
    3. Saving custom styles in a new Quick Style set
      7m 8s
  8. 15m 15s
    1. Applying styles to build a table of contents
      7m 8s
    2. Generating a table of contents from applied styles
      5m 0s
    3. Modifying built-in table of content styles
      3m 7s
  9. 7m 26s
    1. Defining and using a new list style
      7m 26s
  10. 15m 10s
    1. Copying styles between documents and templates
      6m 56s
    2. Deleting unneeded styles and Quick Style sets
      4m 39s
    3. Renaming styles
      3m 35s
  11. 13m 46s
    1. Navigating using styles
      5m 4s
    2. Using and assigning style keyboard shortcuts
      5m 49s
    3. Printing a list of styles and keyboard assignments
      2m 53s
  12. 17m 26s
    1. Setting font, document, and template defaults in Word 2007
      6m 26s
    2. Setting sort order and styles to show
      6m 22s
    3. Editing, hiding, recommending, and restricting styles
      4m 38s
  13. 13s
    1. Goodbye
      13s

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Word 2007: Styles in Depth
3h 24m Intermediate Jul 21, 2010

Viewers: in countries Watching now:

In Word 2007: Styles in Depth, author Mariann Siegert shows how to take advantage of Word styles to make professional documents. The course starts off with a demonstration of the benefits of using styles and then shows how to apply, create, and modify styles to suit individual needs. More advanced topics include creating a table of contents from styles, using Quick Styles and style sets, sorting and hiding styles, restricting styles in protected documents, using keyboard shortcuts for styles, and much more. Exercise files are included with the course.

Topics include:
  • Understanding the five types of Word styles
  • Using the Style pane
  • Swapping styles with Find and Replace
  • Formatting bulleted and numbered lists with styles
  • Basing a new style on an existing one
  • Modifying styles with the Style Inspector
  • Building a table of contents with styles
  • Linking styles with multilevel lists
  • Copying, deleting, and renaming styles
  • Setting document and style defaults
Subjects:
Business Word Processing
Software:
Word
Author:
Mariann Siegert

Creating your first style

The beauty of Word's styles is not only do they save you lots and lots of time, as we saw in the previous movie, but they are also very easy to create. I've used Word since the first version were released and for years, I was convinced that creating styles not only took a lot of time, but I was under the impression that they were difficult to create as well. It took a very long time to convince me just how easy it was, until someone who actually used them in their daily workflow sat down and showed me.

So, let me show you just how easy it is by creating a style of our own. Although there are many ways to create a style, one of the easiest ways is to create a style by example. By example simply means to first apply all your formatting directly and then tell Word to use your example to create a new style. So, let's get started. In this first paragraph here, we are going to select it, and we are going to justify it. We are also going to give it a first line indent, and let's put some spacing after.

Underneath the Paragraph, click on the down arrow next to Line Spacing and choose Add Space After Paragraph. This is our example. So our second step is to tell Word that we want to use this example to create our own style. Make sure that your cursor is somewhere in this first paragraph, and that you don't have just a little bit of text or anything like that selected, but it doesn't matter where your cursor is. Since we are creating a Paragraph style, we simply have to be within the paragraph for Word to recognize how the paragraph is formatted and recognize the formatting attributes applied.

Now, we are going to open the Styles pane. Underneath this Change styles button, you'll see a little box with an arrow in it, pointing down. Click on it, and it will open up your Styles pane. We are going to go to the New Styles button. It's the very first button here in the row three on the bottom. Click on New Style, and you'll see it says, instead of New Style, Create New style From Formatting. That's because Word is smart enough to know that we already have something selected and already helped us out by applying this selected formatting.

Now, take a look at the Style Definition box, right down here. It shows the formatting we applied and is all ready to use it to create our style. We'll go into much more detail about the options in this box, but for now, I promised I'll show you just how easy it is to create your style, so let's just do that. At the very top here you'll see Name. We are going to name our style First Indent Body Text and then click on Ok. Congratulations! You've just created your first style. It's that easy.

Notice that the new style is now at the top of your Styles pane. Here is our First Indent Body Text style right here. So, you can see how easy it is to create a style. Let's see how easy it is to apply it to our document. We could continue throughout our document pressing the indent and inserting our space after, but we've got a faster way. On your keyboard, use the keyboard shortcut Ctrl+A. This will select everything in your document.

I remember this keystroke by thinking Control All instead of Ctrl+A. It kind of helps to remember. Now, we are going to apply our new style. So, in your Styles pane, find First Indent Body Text and click, and now it's applied to your entire document. That's it. Your entire document is now formatted with your new style. Now, we still have a little work to do in this document, but the majority is done. Now, we know that styles can save lots of time, and you also know how easy they are to create and apply.

Coming up in following movies, we'll explore styles in much more detail.

Find answers to the most frequently asked questions about Word 2007: Styles in Depth.


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Q: How do I make Word revert to the original document styles, the ones that it came with?
A: To restore the original styles in Word 2007, open your new document, choose the Styles group on the Home tab, and choose Change Style > Style Set. Select Word 2007.
 
To set Word 2007 as the default style set for all documents going forward, go back to the Styles group, choose Change Styles, and then click Set as Default.
 
To delete any additional styles you may have added, open the Styles pane (Ctrl+Shift+Alt+S), click the arrow to the right of the style name in the list, and choose Delete from the menu that appears.  Note you cannot delete the styles that ship with Word. (The Delete option will be grayed out for these.)

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