Creating your first style
Video: Creating your first styleThe beauty of Word's styles is not only do they save you lots and lots of time, as we saw in the previous movie, but they are also very easy to create. I've used Word since the first version were released and for years, I was convinced that creating styles not only took a lot of time, but I was under the impression that they were difficult to create as well. It took a very long time to convince me just how easy it was, until someone who actually used them in their daily workflow sat down and showed me.
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In Word 2007: Styles in Depth, author Mariann Siegert shows how to take advantage of Word styles to make professional documents. The course starts off with a demonstration of the benefits of using styles and then shows how to apply, create, and modify styles to suit individual needs. More advanced topics include creating a table of contents from styles, using Quick Styles and style sets, sorting and hiding styles, restricting styles in protected documents, using keyboard shortcuts for styles, and much more. Exercise files are included with the course.
- Understanding the five types of Word styles
- Using the Style pane
- Swapping styles with Find and Replace
- Formatting bulleted and numbered lists with styles
- Basing a new style on an existing one
- Modifying styles with the Style Inspector
- Building a table of contents with styles
- Linking styles with multilevel lists
- Copying, deleting, and renaming styles
- Setting document and style defaults
Creating your first style
The beauty of Word's styles is not only do they save you lots and lots of time, as we saw in the previous movie, but they are also very easy to create. I've used Word since the first version were released and for years, I was convinced that creating styles not only took a lot of time, but I was under the impression that they were difficult to create as well. It took a very long time to convince me just how easy it was, until someone who actually used them in their daily workflow sat down and showed me.
So, let me show you just how easy it is by creating a style of our own. Although there are many ways to create a style, one of the easiest ways is to create a style by example. By example simply means to first apply all your formatting directly and then tell Word to use your example to create a new style. So, let's get started. In this first paragraph here, we are going to select it, and we are going to justify it. We are also going to give it a first line indent, and let's put some spacing after.
Underneath the Paragraph, click on the down arrow next to Line Spacing and choose Add Space After Paragraph. This is our example. So our second step is to tell Word that we want to use this example to create our own style. Make sure that your cursor is somewhere in this first paragraph, and that you don't have just a little bit of text or anything like that selected, but it doesn't matter where your cursor is. Since we are creating a Paragraph style, we simply have to be within the paragraph for Word to recognize how the paragraph is formatted and recognize the formatting attributes applied.
Now, we are going to open the Styles pane. Underneath this Change styles button, you'll see a little box with an arrow in it, pointing down. Click on it, and it will open up your Styles pane. We are going to go to the New Styles button. It's the very first button here in the row three on the bottom. Click on New Style, and you'll see it says, instead of New Style, Create New style From Formatting. That's because Word is smart enough to know that we already have something selected and already helped us out by applying this selected formatting.
Now, take a look at the Style Definition box, right down here. It shows the formatting we applied and is all ready to use it to create our style. We'll go into much more detail about the options in this box, but for now, I promised I'll show you just how easy it is to create your style, so let's just do that. At the very top here you'll see Name. We are going to name our style First Indent Body Text and then click on Ok. Congratulations! You've just created your first style. It's that easy.
Notice that the new style is now at the top of your Styles pane. Here is our First Indent Body Text style right here. So, you can see how easy it is to create a style. Let's see how easy it is to apply it to our document. We could continue throughout our document pressing the indent and inserting our space after, but we've got a faster way. On your keyboard, use the keyboard shortcut Ctrl+A. This will select everything in your document.
I remember this keystroke by thinking Control All instead of Ctrl+A. It kind of helps to remember. Now, we are going to apply our new style. So, in your Styles pane, find First Indent Body Text and click, and now it's applied to your entire document. That's it. Your entire document is now formatted with your new style. Now, we still have a little work to do in this document, but the majority is done. Now, we know that styles can save lots of time, and you also know how easy they are to create and apply.
Coming up in following movies, we'll explore styles in much more detail.
Find answers to the most frequently asked questions about Word 2007: Styles in Depth .
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- Q: How do I make Word revert to the original document styles, the ones that it came with?
- A: To restore the original styles in Word 2007, open your new document, choose the Styles group on the Home tab, and choose Change Style > Style Set. Select Word 2007.To set Word 2007 as the default style set for all documents going forward, go back to the Styles group, choose Change Styles, and then click Set as Default.To delete any additional styles you may have added, open the Styles pane (Ctrl+Shift+Alt+S), click the arrow to the right of the style name in the list, and choose Delete from the menu that appears. Note you cannot delete the styles that ship with Word. (The Delete option will be grayed out for these.)
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