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From a new interface to timesaving content galleries, the latest version of Word brings a lot to the table. Instructor David Rivers explains each of its new features and attributes, from understanding and navigating its new interface, to using new formatting controls and extensive page layout techniques. Whether new to Word or wanting to learn about the new version, Rivers gives insight for increased productivity and professional documents with Word 2007. Exercise files accompany the tutorials.
Good news. If you already have text typed in a document, you can create a table from that text. So you don't actually have to create the table and then copy and paste text into each table cell. You'll see what I mean. First we'll open up a different document, go to the your Open button on the Quick Access toolbar or if you skipped the lesson where we modified our Quick Access toolbar, go your Office button and click the Open button. You'll need to navigate to the lesson 10 folder and open up this one here, shopping list 4. So give it a click before clicking Open.
So a very familiar document, but you can see down below, we've got our text and it's just all jumbled together and we want to create a table out of this text. But wouldn't it be nice if the text is separated properly? Well all we need to do is choose a way to separate the data so Word knows where to create the columns and the rows. Well, each of our items is already on its own row so we just need a separator now, sometimes called the delimiter. Now we can use Tabs or commas, or any other character for matter, so let's try commas.
What we'll do is enter commas after each of these items where we want the column to separate. So I'm going to put one after quantity. Right here I'm going to click after item. I don't need to put one at the end of price, because that's the end of my row. I'll put one after 12 and after sugar, same thing for after the number 2. and after the A in vanilla. Here we go, right after flower as well, and now we've got our delimiters in there. Next we select our text so I'll go over here into the left margin.
Just click and drag to highlight all of our text. So it is selected, the number of rows and columns are already figured out now by Word and commas is what's going to separate each of these items into the columns. All we need to do is choose what we call an AutoFit behavior. So we'll go up to our Insert tab, we saw Table here before, and down below you can see we can Convert Text to Table. So when I click that, look at this, the Convert Text to Table dialog box already knows how many columns thanks to those commas that we inserted.
And then we've got our AutoFit behavior I was talking about. Fixed column width is selected by default and you can see it's Auto. And all that means is that we'll have three equal columns, no matter what's inside those columns. AutoFit to contents will create column widths just wide enough to fit those contents. So we could end up with a very tiny table. If we AutoFit to window, well, we're going to get a bigger column or bigger table with the columns automatically fitting the contents as well. So we're going to choose that one, AutoFit to window.
The Separate text at section already has Commas selected so Word was smart enough to pick that up, but you could see we can use paragraphs, tabs and even any other character of our choosing. But everything is ready to go. We just click OK and look at that. There's our table and you can see that we've got three columns, we've got our four rows, and we just click outside the table here in our document to see what that looks like. So that's it. We just have a formatting left to do at this point, but think of the time savings if you have lines and lines of text that you'd like to put into a table.
Next we'll look at inserting the other type of table you've probably heard of, an Excel spreadsheet.
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