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Creating tables from scratch

From: Word 2007 Essential Training

Video: Creating tables from scratch

Tables can really add to a document and they can be used for an number of different reasons. Most often tables are used to organize information like lists or numbers and Word can even do math in the table for you. Think of an inventory or even a calendar. Those would be good examples of tables. Usually you'll see the borders that make up the cells in a table but with some quick formatting in Word 2007, looks can be deceiving. In this particular section we're going to work with tables extensively, creating them in various way,s editing and formatting them.

Creating tables from scratch

Tables can really add to a document and they can be used for an number of different reasons. Most often tables are used to organize information like lists or numbers and Word can even do math in the table for you. Think of an inventory or even a calendar. Those would be good examples of tables. Usually you'll see the borders that make up the cells in a table but with some quick formatting in Word 2007, looks can be deceiving. In this particular section we're going to work with tables extensively, creating them in various way,s editing and formatting them.

We'll do some math, some charting and even some converting but let's begin in this particular lesson with creating a table from scratch. And we'll start by opening up a document that's been started for you. You can go to your Open button on the Quick Access toolbar if you've done that and if you don't have an Open button, we'll go to the Office button and click Open from there. We need to navigate the lesson 10 folder of your exercise files, and that's where we'll find shopping list 3, give it a click and click Open. So this is a document that's been started for you. We've got some text in there, but we don't have our table.

So it's going to come in down here. So let's click down below our subtitle, shopping list. We'll create our table under this heading, listing things like quantities, maybe item descriptions, and we should probably throw in a price there as well. So it sounds to me like we're going to need three columns and the number of rows is going to be determined by the number of different items that we wish to list here. Now we can create our table from scratch a few different ways. We can insert it, choosing the number for columns and rows as we do, or we can drop our table.

We can also choose a quick table too. We're going to start with simply inserting one so that means going to be Insert tab on your ribbon. And here's Table, right below. When we click on the Table drop down and you can see under Insert Table, we can choose a number of columns and rows and with our live preview, you can see it being drawn down below in between our margins. So let's go to 3 x 3. Once you've got 3 x 3 selected just click and your tables drawn. Wow. That was easy.

Now, you'll notice that the table was actually created from the left margin to the right and we've got three equal columns. Notice also that the Design tab is now selected up here on our ribbon and we've got Table Tools appearing just above that. We now have a number of Table options on the ribbon at our disposal. Notice also we have column and row markers on the ruler so down here you can see our column markers. We've got them right here and over here on the left hand side we've got our different row markers as well.

We'll explore these a little bit later. Right now though let's try creating our table a different way and that's drawing it by hand. So maybe you don't want equal columns like we have here. Sure this was done quickly, but we need to spend some time in editing the table now to get looking the way we want. Well drawing our table at the beginning allows us to create the table from scratch, but make it look the way we want right from the beginning. So we're going to hit the Undo button up here on your Quick Access toolbar to undo the table that was just drawn using Insert Table.

this time we're going to draw a table by hand. So we go up to our Insert tab, again, we go down to Table but this time we're going to select Draw Table and when we click Draw Table. Notice that the mouse pointer is turned into a pencil, so this is neat. Now we just click and drag and I'm going to click and drag across and I'm trying stay within my margins. Look up at the ruler of top you can see where a margin marker is and I'm going to make it about yay big. When I let go, I've got one cell. Now I'm going to start drawing the columns and then come over here and click and drag straight down to draw that column and same thing over here.

Maybe a little bit wider, and maybe a few rows now. I'm going to start over here on the left, click and drag across all the way and we'll do one more those as well. So click right here and click and drag across. Great. Soo I might have a little bit of editing to do, but it's more like the table I was hoping to have when I inserted to table earlier. To stop drawing the table now, we hit the Escape key on our keyboard and you can see that my mouse pointer's back to normal. Again the Design tab is selected and Table Tools is showing up just above so my ribbon is full of Table Tools right now.

Let's just enter some information in here now. So up here- and we'll see if we have enough room to do this- I'll type in the word "quantity" and looks like I'm going to run out of room but hey, everything moves around for me to accommodate my text. Nice. I hit the Tab key to move over and over here I think I'll type in the word... Let's just put an item, we could do description, but item's good enough. And in the third column, tabbing over to that, will be our price. And when I hit Tab, notice I moved down to the next row.

So I'll put in a quantity. Let's type in 12, we'll put in an item like sugar, the price we'll put in as 3.99. Hit Tab. Let's put one more in here. We'll put in 2 for the quantity, vanilla. And for price we'll put in 4.97. Great. So our content in in there, but it doesn't look so hot. We'll come back to this later to modify and format it but we're going to look at another cool way to create a table next and that's from existing text.

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This video is part of

Image for Word 2007 Essential Training
Word 2007 Essential Training

85 video lessons · 46300 viewers

David Rivers
Author

 
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  1. 40s
    1. Welcome
      40s
  2. 28m 24s
    1. Getting started with Word
      1m 21s
    2. Understanding the interface
      9m 23s
    3. Navigating the interface
      11m 24s
    4. Navigating documents
      6m 16s
  3. 18m 39s
    1. Creating new documents
      5m 25s
    2. Importing documents
      4m 35s
    3. Saving documents
      5m 41s
    4. Sending documents
      2m 58s
  4. 12m 35s
    1. Using Print Preview
      2m 45s
    2. Using Quick Print
      2m 31s
    3. Setting print options and printing
      7m 19s
  5. 23m 29s
    1. Selecting text
      3m 45s
    2. Formatting text
      5m 2s
    3. Using Find and Replace
      3m 35s
    4. Undo, Redo, and Repeat
      3m 26s
    5. Copying, pasting, and moving text
      4m 37s
    6. Showing formatting
      3m 4s
  6. 20m 30s
    1. Using indents
      3m 52s
    2. Setting justification
      3m 19s
    3. Changing line spacing
      4m 11s
    4. Setting tabs
      6m 10s
    5. Using the Highlighter
      2m 58s
  7. 38m 26s
    1. Changing margins
      5m 54s
    2. Changing orientation
      2m 29s
    3. Page numbering
      5m 41s
    4. Choosing paper size and source
      3m 59s
    5. Headers and footers
      7m 23s
    6. Applying a Page Background
      7m 56s
    7. Using Watermarks
      5m 4s
  8. 20m 10s
    1. Checking spelling and grammar
      4m 54s
    2. Finding synonyms
      3m 37s
    3. Looking up words and translations
      4m 55s
    4. Setting document proofing options
      6m 44s
  9. 23m 19s
    1. Modifying Environment settings
      7m 46s
    2. Modifying Display and Document settings
      6m 47s
    3. Modifying toolbars and keyboards
      8m 46s
  10. 15m 7s
    1. Creating a bulleted list
      7m 27s
    2. Creating a numbered list
      3m 36s
    3. Editing a list
      4m 4s
  11. 55m 28s
    1. Creating tables from scratch
      5m 29s
    2. Creating tables from text
      3m 25s
    3. Inserting an Excel spreadsheet
      5m 3s
    4. Modifying tables
      7m 44s
    5. Formatting tables
      7m 32s
    6. Making calculations in a table
      4m 13s
    7. Creating charts
      5m 44s
    8. Modifying chart data
      2m 8s
    9. Modifying chart appearance
      12m 29s
    10. Creating text from a table
      1m 41s
  12. 10m 18s
    1. Using Styles
      3m 3s
    2. Creating Styles
      3m 38s
    3. Editing and deleting Styles
      3m 37s
  13. 9m 21s
    1. Creating and using Building Blocks
      4m 27s
    2. Editing and organizing Building Blocks
      4m 54s
  14. 26m 23s
    1. Creating a Mail Merge
      13m 27s
    2. Creating a Data Source
      5m 21s
    3. Merging to create envelopes and labels
      7m 35s
  15. 8m 58s
    1. Sorting text
      4m 15s
    2. Sorting numbers
      2m 11s
    3. Sorting in tables
      2m 32s
  16. 10m 36s
    1. Creating Macros
      5m 40s
    2. Playing a Macro
      1m 46s
    3. Editing a Macro
      3m 10s
  17. 10m 13s
    1. Working with Newspaper Columns
      5m 31s
    2. Working with Parallel Columns
      4m 42s
  18. 24m 13s
    1. Working with Pictures and Clip Art
      10m 23s
    2. Working with Shapes
      5m 10s
    3. Working with SmartArt
      8m 40s
  19. 40m 40s
    1. Tracking changes
      7m 40s
    2. Reviewing changes
      3m 42s
    3. Sending and faxing documents
      3m 39s
    4. Password-protecting documents
      3m 4s
    5. Linking and embedding
      10m 7s
    6. Inspecting a document
      2m 43s
    7. Encrypting a document
      2m 45s
    8. Adding a digital signature
      7m 0s
  20. 30m 12s
    1. Creating cross-references
      3m 41s
    2. Creating a table of contents
      4m 8s
    3. Creating an index
      4m 43s
    4. Creating footnotes and endnotes
      7m 17s
    5. Using hyperlinks
      4m 24s
    6. Using bookmarks
      3m 26s
    7. Using a document map or thumbnails
      2m 33s
  21. 29s
    1. Goodbye
      29s

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