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From a new interface to timesaving content galleries, the latest version of Word brings a lot to the table. Instructor David Rivers explains each of its new features and attributes, from understanding and navigating its new interface, to using new formatting controls and extensive page layout techniques. Whether new to Word or wanting to learn about the new version, Rivers gives insight for increased productivity and professional documents with Word 2007. Exercise files accompany the tutorials.
Tables can really add to a document and they can be used for an number of different reasons. Most often tables are used to organize information like lists or numbers and Word can even do math in the table for you. Think of an inventory or even a calendar. Those would be good examples of tables. Usually you'll see the borders that make up the cells in a table but with some quick formatting in Word 2007, looks can be deceiving. In this particular section we're going to work with tables extensively, creating them in various way,s editing and formatting them.
We'll do some math, some charting and even some converting but let's begin in this particular lesson with creating a table from scratch. And we'll start by opening up a document that's been started for you. You can go to your Open button on the Quick Access toolbar if you've done that and if you don't have an Open button, we'll go to the Office button and click Open from there. We need to navigate the lesson 10 folder of your exercise files, and that's where we'll find shopping list 3, give it a click and click Open. So this is a document that's been started for you. We've got some text in there, but we don't have our table.
So it's going to come in down here. So let's click down below our subtitle, shopping list. We'll create our table under this heading, listing things like quantities, maybe item descriptions, and we should probably throw in a price there as well. So it sounds to me like we're going to need three columns and the number of rows is going to be determined by the number of different items that we wish to list here. Now we can create our table from scratch a few different ways. We can insert it, choosing the number for columns and rows as we do, or we can drop our table.
We can also choose a quick table too. We're going to start with simply inserting one so that means going to be Insert tab on your ribbon. And here's Table, right below. When we click on the Table drop down and you can see under Insert Table, we can choose a number of columns and rows and with our live preview, you can see it being drawn down below in between our margins. So let's go to 3 x 3. Once you've got 3 x 3 selected just click and your tables drawn. Wow. That was easy.
Now, you'll notice that the table was actually created from the left margin to the right and we've got three equal columns. Notice also that the Design tab is now selected up here on our ribbon and we've got Table Tools appearing just above that. We now have a number of Table options on the ribbon at our disposal. Notice also we have column and row markers on the ruler so down here you can see our column markers. We've got them right here and over here on the left hand side we've got our different row markers as well.
We'll explore these a little bit later. Right now though let's try creating our table a different way and that's drawing it by hand. So maybe you don't want equal columns like we have here. Sure this was done quickly, but we need to spend some time in editing the table now to get looking the way we want. Well drawing our table at the beginning allows us to create the table from scratch, but make it look the way we want right from the beginning. So we're going to hit the Undo button up here on your Quick Access toolbar to undo the table that was just drawn using Insert Table.
this time we're going to draw a table by hand. So we go up to our Insert tab, again, we go down to Table but this time we're going to select Draw Table and when we click Draw Table. Notice that the mouse pointer is turned into a pencil, so this is neat. Now we just click and drag and I'm going to click and drag across and I'm trying stay within my margins. Look up at the ruler of top you can see where a margin marker is and I'm going to make it about yay big. When I let go, I've got one cell. Now I'm going to start drawing the columns and then come over here and click and drag straight down to draw that column and same thing over here.
Maybe a little bit wider, and maybe a few rows now. I'm going to start over here on the left, click and drag across all the way and we'll do one more those as well. So click right here and click and drag across. Great. Soo I might have a little bit of editing to do, but it's more like the table I was hoping to have when I inserted to table earlier. To stop drawing the table now, we hit the Escape key on our keyboard and you can see that my mouse pointer's back to normal. Again the Design tab is selected and Table Tools is showing up just above so my ribbon is full of Table Tools right now.
Let's just enter some information in here now. So up here- and we'll see if we have enough room to do this- I'll type in the word "quantity" and looks like I'm going to run out of room but hey, everything moves around for me to accommodate my text. Nice. I hit the Tab key to move over and over here I think I'll type in the word... Let's just put an item, we could do description, but item's good enough. And in the third column, tabbing over to that, will be our price. And when I hit Tab, notice I moved down to the next row.
So I'll put in a quantity. Let's type in 12, we'll put in an item like sugar, the price we'll put in as 3.99. Hit Tab. Let's put one more in here. We'll put in 2 for the quantity, vanilla. And for price we'll put in 4.97. Great. So our content in in there, but it doesn't look so hot. We'll come back to this later to modify and format it but we're going to look at another cool way to create a table next and that's from existing text.
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