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Creating a table of contents

From: Word 2007 Essential Training

Video: Creating a table of contents

A table of contents usually appears at the beginning of a long document like a magazine, a textbook, recipe book and so on. Its purpose is to help the reader find content and get to the exact page where it resides quickly. To create a TOC in Word, you first need to mark the text in the document to be listed in the table of contents and then create that TOC itself from the marked up text. I'll show you what I'm talking about. Let's open up the document. We'll go to the Office button, click Open.

Creating a table of contents

A table of contents usually appears at the beginning of a long document like a magazine, a textbook, recipe book and so on. Its purpose is to help the reader find content and get to the exact page where it resides quickly. To create a TOC in Word, you first need to mark the text in the document to be listed in the table of contents and then create that TOC itself from the marked up text. I'll show you what I'm talking about. Let's open up the document. We'll go to the Office button, click Open.

And from the lesson 19 folder here you can open up recipe book 19A, recipe book 19A and then Open. Alright, we'll scroll down past the cover page and you can see there's an area here already for a table of contents. And what I've done is I've gone ahead and already marked a number of texts in this document to be included in the table of contents. Now, normally you would add the table of contents and then you would mark the text to be included, updating the table along the way, but the order's not important.

We'll mark some text to be included in our table of contents first. Let's scroll down here and when we get to the introduction, Let's just double click it. That highlights the word or selects the word "introduction." Now we'll go up to our References tab up here on the ribbon and down below where we see Table of Contents, we want to Add Text. So when we click this you can see it's currently not included in the table of contents. But we can select it at whatever level we want here. I'm going to choose level 1. OK, so now my introduction is marked for the table of contents.

I would scroll down through my document doing this wherever I thought a heading should show up, for example, ratings. If I double click ratings and I go up to Add Text, you see it's not included either. That could be a level 1 as well. And so I scroll down and I would continue doing this when I get to cakes, for example, I might want that to be a level 1. And raspberry cheesecake to be a level 2 under cakes. So why don't we do that? We'll just highlight raspberry cheesecake here, including the graphics, then we go to Add Text and you can see it's already marked as a level 2. Perfect.

So that's all we need to do right now. We've got a number of pieces of text following throughout this document that have been already selected for level 1, and 2, etc. of our table contents. Here's where it belongs so we'll click right here under the heading Table of Contents and now we'll come up here and click right on the button to create our table of contents. You can see we've got some options here that we can select quickly if we like them or we can come down here to Insert Table of Contents to get more options. Now here you can see Table of Contents is selected. There's a print preview, and we can show page numbers like we see here, we can right align those page numbers.

If we want we can have a leader and I kind of like dots so it's easier to lineup. But with Fancy, you don't really need them and with Fancy, what I mean is that's the format that's been selected here. You can see Classic, for example, doesn't have the dots going across and we might want them in that case. Also we have a number of other ones to choose from. I'm in a go back to Fancy, I kind of like that one. But the number of levels that are showing can be adjusted as well, you can see we can have many levels. We only need two in our document so we move it back to 2 and then click OK.

What that does is it actually generates our table of contents and you can see all of the options here, all of the headings, etc. have been selected to show up in our table of contents. OK, some of these are level 2's, so they don't have the underline. Under Cookies, you can see we have a number of cookies. Same thing under Ice Cream and so on. Notice that the page numbers are right aligned, all way over there on the right-hand side of the page. All right, I think that's it for table of contents. That's pretty straightforward stuff.

You can choose from a number of levels, a number of styles, you can even create your own, choosing how you want your numbers to show up and you can even create those dot leaders if you like. Next we're going to move on to creating an index.

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This video is part of

Image for Word 2007 Essential Training
Word 2007 Essential Training

85 video lessons · 46214 viewers

David Rivers
Author

 
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  1. 40s
    1. Welcome
      40s
  2. 28m 24s
    1. Getting started with Word
      1m 21s
    2. Understanding the interface
      9m 23s
    3. Navigating the interface
      11m 24s
    4. Navigating documents
      6m 16s
  3. 18m 39s
    1. Creating new documents
      5m 25s
    2. Importing documents
      4m 35s
    3. Saving documents
      5m 41s
    4. Sending documents
      2m 58s
  4. 12m 35s
    1. Using Print Preview
      2m 45s
    2. Using Quick Print
      2m 31s
    3. Setting print options and printing
      7m 19s
  5. 23m 29s
    1. Selecting text
      3m 45s
    2. Formatting text
      5m 2s
    3. Using Find and Replace
      3m 35s
    4. Undo, Redo, and Repeat
      3m 26s
    5. Copying, pasting, and moving text
      4m 37s
    6. Showing formatting
      3m 4s
  6. 20m 30s
    1. Using indents
      3m 52s
    2. Setting justification
      3m 19s
    3. Changing line spacing
      4m 11s
    4. Setting tabs
      6m 10s
    5. Using the Highlighter
      2m 58s
  7. 38m 26s
    1. Changing margins
      5m 54s
    2. Changing orientation
      2m 29s
    3. Page numbering
      5m 41s
    4. Choosing paper size and source
      3m 59s
    5. Headers and footers
      7m 23s
    6. Applying a Page Background
      7m 56s
    7. Using Watermarks
      5m 4s
  8. 20m 10s
    1. Checking spelling and grammar
      4m 54s
    2. Finding synonyms
      3m 37s
    3. Looking up words and translations
      4m 55s
    4. Setting document proofing options
      6m 44s
  9. 23m 19s
    1. Modifying Environment settings
      7m 46s
    2. Modifying Display and Document settings
      6m 47s
    3. Modifying toolbars and keyboards
      8m 46s
  10. 15m 7s
    1. Creating a bulleted list
      7m 27s
    2. Creating a numbered list
      3m 36s
    3. Editing a list
      4m 4s
  11. 55m 28s
    1. Creating tables from scratch
      5m 29s
    2. Creating tables from text
      3m 25s
    3. Inserting an Excel spreadsheet
      5m 3s
    4. Modifying tables
      7m 44s
    5. Formatting tables
      7m 32s
    6. Making calculations in a table
      4m 13s
    7. Creating charts
      5m 44s
    8. Modifying chart data
      2m 8s
    9. Modifying chart appearance
      12m 29s
    10. Creating text from a table
      1m 41s
  12. 10m 18s
    1. Using Styles
      3m 3s
    2. Creating Styles
      3m 38s
    3. Editing and deleting Styles
      3m 37s
  13. 9m 21s
    1. Creating and using Building Blocks
      4m 27s
    2. Editing and organizing Building Blocks
      4m 54s
  14. 26m 23s
    1. Creating a Mail Merge
      13m 27s
    2. Creating a Data Source
      5m 21s
    3. Merging to create envelopes and labels
      7m 35s
  15. 8m 58s
    1. Sorting text
      4m 15s
    2. Sorting numbers
      2m 11s
    3. Sorting in tables
      2m 32s
  16. 10m 36s
    1. Creating Macros
      5m 40s
    2. Playing a Macro
      1m 46s
    3. Editing a Macro
      3m 10s
  17. 10m 13s
    1. Working with Newspaper Columns
      5m 31s
    2. Working with Parallel Columns
      4m 42s
  18. 24m 13s
    1. Working with Pictures and Clip Art
      10m 23s
    2. Working with Shapes
      5m 10s
    3. Working with SmartArt
      8m 40s
  19. 40m 40s
    1. Tracking changes
      7m 40s
    2. Reviewing changes
      3m 42s
    3. Sending and faxing documents
      3m 39s
    4. Password-protecting documents
      3m 4s
    5. Linking and embedding
      10m 7s
    6. Inspecting a document
      2m 43s
    7. Encrypting a document
      2m 45s
    8. Adding a digital signature
      7m 0s
  20. 30m 12s
    1. Creating cross-references
      3m 41s
    2. Creating a table of contents
      4m 8s
    3. Creating an index
      4m 43s
    4. Creating footnotes and endnotes
      7m 17s
    5. Using hyperlinks
      4m 24s
    6. Using bookmarks
      3m 26s
    7. Using a document map or thumbnails
      2m 33s
  21. 29s
    1. Goodbye
      29s

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