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From a new interface to timesaving content galleries, the latest version of Word brings a lot to the table. Instructor David Rivers explains each of its new features and attributes, from understanding and navigating its new interface, to using new formatting controls and extensive page layout techniques. Whether new to Word or wanting to learn about the new version, Rivers gives insight for increased productivity and professional documents with Word 2007. Exercise files accompany the tutorials.
A table of contents usually appears at the beginning of a long document like a magazine, a textbook, recipe book and so on. Its purpose is to help the reader find content and get to the exact page where it resides quickly. To create a TOC in Word, you first need to mark the text in the document to be listed in the table of contents and then create that TOC itself from the marked up text. I'll show you what I'm talking about. Let's open up the document. We'll go to the Office button, click Open.
And from the lesson 19 folder here you can open up recipe book 19A, recipe book 19A and then Open. Alright, we'll scroll down past the cover page and you can see there's an area here already for a table of contents. And what I've done is I've gone ahead and already marked a number of texts in this document to be included in the table of contents. Now, normally you would add the table of contents and then you would mark the text to be included, updating the table along the way, but the order's not important.
We'll mark some text to be included in our table of contents first. Let's scroll down here and when we get to the introduction, Let's just double click it. That highlights the word or selects the word "introduction." Now we'll go up to our References tab up here on the ribbon and down below where we see Table of Contents, we want to Add Text. So when we click this you can see it's currently not included in the table of contents. But we can select it at whatever level we want here. I'm going to choose level 1. OK, so now my introduction is marked for the table of contents.
I would scroll down through my document doing this wherever I thought a heading should show up, for example, ratings. If I double click ratings and I go up to Add Text, you see it's not included either. That could be a level 1 as well. And so I scroll down and I would continue doing this when I get to cakes, for example, I might want that to be a level 1. And raspberry cheesecake to be a level 2 under cakes. So why don't we do that? We'll just highlight raspberry cheesecake here, including the graphics, then we go to Add Text and you can see it's already marked as a level 2. Perfect.
So that's all we need to do right now. We've got a number of pieces of text following throughout this document that have been already selected for level 1, and 2, etc. of our table contents. Here's where it belongs so we'll click right here under the heading Table of Contents and now we'll come up here and click right on the button to create our table of contents. You can see we've got some options here that we can select quickly if we like them or we can come down here to Insert Table of Contents to get more options. Now here you can see Table of Contents is selected. There's a print preview, and we can show page numbers like we see here, we can right align those page numbers.
If we want we can have a leader and I kind of like dots so it's easier to lineup. But with Fancy, you don't really need them and with Fancy, what I mean is that's the format that's been selected here. You can see Classic, for example, doesn't have the dots going across and we might want them in that case. Also we have a number of other ones to choose from. I'm in a go back to Fancy, I kind of like that one. But the number of levels that are showing can be adjusted as well, you can see we can have many levels. We only need two in our document so we move it back to 2 and then click OK.
What that does is it actually generates our table of contents and you can see all of the options here, all of the headings, etc. have been selected to show up in our table of contents. OK, some of these are level 2's, so they don't have the underline. Under Cookies, you can see we have a number of cookies. Same thing under Ice Cream and so on. Notice that the page numbers are right aligned, all way over there on the right-hand side of the page. All right, I think that's it for table of contents. That's pretty straightforward stuff.
You can choose from a number of levels, a number of styles, you can even create your own, choosing how you want your numbers to show up and you can even create those dot leaders if you like. Next we're going to move on to creating an index.
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