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Word 2010 Essential Training
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Creating and saving Quick Parts


From:

Word 2010 Essential Training

with Gini Courter

Video: Creating and saving Quick Parts

We've been working with several different types of Microsoft Word building blocks: Cover Pages, Page numbers, Headers, Footers and Text Boxes. Word has one other building block Gallery for building blocks that don't necessarily fit into any of these categories. You can take any kind of text, or a combination of text and graphics, that you need to reuse and save it in the Quick Parts Gallery, right here. We're going to start with some text that I copied out of some letters that we were creating, and we're going to save this internal address block that I use frequently and a signature block, as well as this statement that's part of the company mission that we try to include in all of our literature.
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  1. 5m 39s
    1. Welcome
      1m 8s
    2. Using the exercise files
      1m 34s
    3. Creating placeholder text
      2m 57s
  2. 33m 47s
    1. Using the Word interface
      8m 56s
    2. Understanding the Ribbon
      8m 10s
    3. Customizing the Quick Access toolbar
      3m 10s
    4. Using Word's document tools
      8m 5s
    5. Using the Navigation pane to find words or phrases in a document
      5m 26s
  3. 30m 53s
    1. Managing documents with Backstage view
      4m 42s
    2. Creating a new document from a template
      5m 11s
    3. Making it easy to find and open documents
      3m 59s
    4. Saving a Word document for yourself or others
      7m 1s
    5. Printing a document and choosing a printer
      3m 33s
    6. Setting print options
      6m 27s
  4. 24m 24s
    1. Selecting text using the mouse and keyboard shortcuts
      4m 57s
    2. Rearranging text using Cut, Copy, and Paste
      7m 38s
    3. Undoing and redoing actions
      4m 8s
    4. Finding and replacing text
      7m 41s
  5. 27m 40s
    1. Understanding fonts
      6m 32s
    2. Working with fonts
      5m 29s
    3. Applying basic formatting
      6m 25s
    4. Changing the case of text
      4m 22s
    5. Using text effects and adding impact to a document
      4m 52s
  6. 29m 44s
    1. Aligning and justifying paragraphs
      2m 55s
    2. Changing line spacing
      5m 2s
    3. Using indents and setting tabs
      7m 20s
    4. Creating a bulleted or numbered list
      6m 11s
    5. Keeping text together through page breaks
      4m 2s
    6. Applying shading and borders to paragraphs
      4m 14s
  7. 50m 10s
    1. Power formatting with styles
      7m 34s
    2. Changing a document's theme
      6m 59s
    3. Changing style sets, color sets, fonts, and paragraph spacing
      3m 31s
    4. Applying Quick Styles and clearing formatting
      5m 18s
    5. Creating a Quick Style set
      6m 24s
    6. Using the Navigation pane with styles
      3m 1s
    7. Easily creating a table of contents
      5m 32s
    8. Restricting formatting to a selection of styles
      4m 58s
    9. Creating a multilevel list using styles
      6m 53s
  8. 48m 1s
    1. Creating a table to organize text
      6m 11s
    2. Converting text to tables
      3m 36s
    3. Formatting tables for readability
      4m 8s
    4. Adding and removing columns
      5m 36s
    5. Sorting table data
      5m 19s
    6. Merging, splitting, and formatting cells to create a form
      8m 53s
    7. Converting a table to text
      2m 41s
    8. Inserting an Excel table for calculations and charts
      7m 18s
    9. Using Quick Tables
      4m 19s
  9. 1h 7m
    1. Illustrating documents with pictures, shapes, and clip art
      8m 43s
    2. Positioning, sizing, and cropping graphics
      6m 11s
    3. Wrapping text around graphics
      4m 54s
    4. Laying out text and graphics with a table
      6m 50s
    5. Adjusting brightness, contrast, and sharpness of photos
      4m 30s
    6. Applying special effects to graphics
      5m 4s
    7. Applying styles to graphics
      5m 40s
    8. Illustrating with charts: Inserting a chart from Excel
      8m 26s
    9. Illustrating with diagrams: Using SmartArt
      10m 22s
    10. Illustrating with screenshots: Capturing screenshots from your computer
      3m 17s
    11. Illustrating with WordArt
      3m 35s
  10. 34m 10s
    1. Understanding building blocks
      3m 41s
    2. Numbering pages and applying headers and footers
      6m 56s
    3. Adding cover pages and blank pages
      3m 50s
    4. Using text boxes for document design
      8m 16s
    5. Creating and saving custom headers and footers
      6m 21s
    6. Creating and saving Quick Parts
      5m 6s
  11. 23m 40s
    1. Setting page margins, page orientation, and paper size
      6m 30s
    2. Inserting sections to organize a document
      5m 17s
    3. Using columns
      5m 23s
    4. Using watermarks, page borders, and colors
      6m 30s
  12. 20m 15s
    1. Checking spelling and grammar
      5m 6s
    2. Setting proofing and AutoCorrect options
      7m 21s
    3. Using the Thesaurus and Research and Translation tools
      7m 48s
  13. 21m 3s
    1. Tracking changes and showing markup
      5m 29s
    2. Accepting and rejecting changes
      4m 35s
    3. Comparing and combining documents
      6m 42s
    4. Coauthoring documents with SharePoint
      4m 17s
  14. 40m 56s
    1. Trouble-free document sharing
      5m 38s
    2. Emailing a document
      4m 4s
    3. Saving a document to a Windows Live drive
      4m 8s
    4. Saving to SharePoint and sharing a document link
      3m 59s
    5. Using Word on the web
      3m 4s
    6. Blogging with a document
      4m 27s
    7. Finalizing and password-protecting a document
      3m 38s
    8. Restricting editing for all or part of a document
      6m 3s
    9. Digitally signing a document
      5m 55s
  15. 25m 18s
    1. Changing Word options
      5m 42s
    2. Customizing the Ribbon
      7m 22s
    3. Creating and playing a macro
      8m 8s
    4. Assigning a macro to the Ribbon
      4m 6s
  16. 31s
    1. Goodbye
      31s

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Word 2010 Essential Training
8h 3m Beginner Jun 08, 2010

Viewers: in countries Watching now:

In Word 2010 Essential Training, Gini Courter uses real-world examples to teach the core features and tools in Word 2010. The course starts off with an orientation of the Word 2010 interface, and then delves into the functionality at the heart of Word: creating, editing, and formatting documents. It also covers proofing documents, reviewing documents with others, sharing and securing documents, working with tables, and illustrating documents. Exercise files are included with the course.

Topics include:
  • Creating documents with templates
  • Adding SmartArt diagrams to documents
  • Working with fonts
  • Setting up document styles
  • Formatting headers, footers, and cover pages
  • Organizing text in tables
  • Modifying page layout, including margins, orientation, and page size
  • Tracking changes and showing markup
  • Sharing documents
Subjects:
Business Computer Skills (Windows) Word Processing Teacher Tools Education Student Tools
Software:
Word
Author:
Gini Courter

Creating and saving Quick Parts

We've been working with several different types of Microsoft Word building blocks: Cover Pages, Page numbers, Headers, Footers and Text Boxes. Word has one other building block Gallery for building blocks that don't necessarily fit into any of these categories. You can take any kind of text, or a combination of text and graphics, that you need to reuse and save it in the Quick Parts Gallery, right here. We're going to start with some text that I copied out of some letters that we were creating, and we're going to save this internal address block that I use frequently and a signature block, as well as this statement that's part of the company mission that we try to include in all of our literature.

So I'm going to begin by selecting the internal address block. I can also select as many empty lines, or blank lines, as I would like to have separating the internal address block from the salutation in a document. I'm going to either choose Quick Parts and Save sSelection to Quick Parts gallery, or hold Alt and press F3 to open the Create New Building Block dialog box. The text of the first line that I selected, up to any punctuation, is automatically grabbed as the name, but I'm going to call this an Internal Address Block, and I'm going to save it in my Quick Parts gallery, but I'm going to create a new category for this address block.

I support not just my own correspondents and Maria Ann's, but I also support Hector. So I'm going to create a category for Maria Ann's Quick Parts. I'm going to store this in Building Blocks, and I always want it to appear in its own paragraph, but not on its own page, and I'm going to say OK. And now my Quick Parts gallery includes a group called Maria Ann and has an internal address block in it. Now, I'm going to save the Signature block, select the text, either choose Quick Parts Save Selection, or Alt +F3 to open that dialog box.

And this is a Signature Block. The gallery that I'm going to save in in is Quick Parts. The Category that I'll save it in is Maria Ann's Quick Parts, and I'm going to insert this content in its own paragraph. Now, I have saved that as well. And finally, this is just some inline text that would appear anywhere. I could be typing along in a paragraph and want to insert this sentence. It's boilerplate text. So I'm going to hold Alt and press F3.

This is the Two Trees Olive goal statement, but I don't necessarily need Two Trees Olive. I just need goal statement. And I'm going to put this into my Quick Parts. I'm going to assign it to a New Category, and that New Category is going to be called Two Trees, and that will be for my items that are companywide. And here I'm going to insert content only. I don't want it in its own paragraph.

So as I'm typing along and want to insert this Quick Part, I can just do that on the fly. Let's say OK. Now, I've got all three of those Quick Parts saved in my gallery. Although, I've entered mostly plain text, I could've formatted this text anyway I chose to, and that formatting would also be saved, just as it was with my headers and footers. Let's create a new document, Ctrl+N, and let's insert some Quick Parts, so we see how these work. So if I wanted to insert an internal address block, it's that simple, and I then I can type my letter and some more text.

Now, I'm ready for my Signature Block. So I'm going to go to Quick Parts > Signature Block, and there is my Signature Block. Again, nice and quick, nice and easy. And if I wanted to add, for example, my motto right here, our goal statement, I can go to Two Trees Goal Statement, and it will be inserted right here. It looks like I selected an extra Enter when I saved that. But notice here's my statement: Two Trees Olive Oil has continued to raise the bar. If I want to fix this so that it doesn't include that paragraph mark at the end, I can actually select this again.

I go take a look and notice that this is called Goal Statement. That's its name. So I can hold Alt+F3 and save this again. And as long as I save it in exactly the same gallery, with exactly the same name, it should overwrite the statement that's there already, so that the next time I insert this it won't have an extra line at the end. When you find yourself either copying and pasting a block from one document to another, or retyping or recreating the same text, like a Signature Block, in more than one document, you can save time, and also increase the consistency between your documents, by saving that text, or text and graphic, as a Quick Part.

Find answers to the most frequently asked questions about Word 2010 Essential Training.


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Q: The Panning Hand feature for scrolling through documents shown in the movie "Using the Word interface" does not appear in my version of Word.
A: This appears to be an issue with Word, in that the Panning Hand icon does not appear in every installation of Word. The Panning Hand feature was originally designed for a tablet PC and it will always appear on a tablet. However, onother laptops and desktops, the Panning Hand icon's appearance is dependent on the version of Windows and how much tablet PC functionality is built into that version.
Q: Why am I seeing the following error message when trying to open the exercise files in Word 2010? Word experienced an error trying to open the file. Try these suggestions: * check permissions * open the file with text recovery
A: This is a permissions/trust issue specific to your install of Microsoft Office. Contact your IT department make sure documents downloaded from email and the web are not blocked. A workaround solution is to try opening the files in an older version of Word or try to edit your Trust Center settings.
 
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