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Learn how to use Word styles to help save time in creating consistent and well-designed documents. Author Mariann Siegert demonstrates how to create, apply, and modify styles, as well as how to format documents with styles. The course also covers generating tables of contents, building Quick Styles and style sets, and restricting styles in protected documents.
We explored how to create a style by example. You can also create styles from scratch by using what's called creating a style by definition. As you can see, this document is simply using the Normal style. You can look up here in your classic 2003 style box. This is the Normal style. If I click on this text over here, it's using Normal. Even Cycle California, the heading up here is using the Normal style. Let's begin by opening up the Styles window by using the shortcut key and you can use Ctrl+Alt+Shift+S. Now, select the Cycle California heading, and we are going to go down to the New Style button-- it's the first one, remember, in the line of three. Click on New Style, and we will give this a name.
The name of the style is going to be CA Heading,CA1. This will be a paragraph style, so we can leave it as is, but we're going to change a few things. This is going to be Times New Roman, and you could tell right here it says, "Times New Roman," so that doesn't need to be changed. But we want to make this 47 points. So you can click on the down arrow, and you'll see 47 is not listed; 48 is. You can click on 48, but you can always change it to exactly what you want in this box.
Type in 48. We also want this to be bold and underlined. So, click on the B and the U for underline, and you could see a preview down here in the bottom of all the different attributes that we've been applying. Now we also want to do a few other things. We want the font to be condensed by 1.5 points, but that's not an option here. So we need to go down to the bottom where it says Format and then click on Font. Click on the Advanced Tab, and we want our spacing to be condensed by 1.5 points.
So click here on the down arrow next to spacing and choose Condensed, and where it says 1 point, we want it to be 1.5 points, and then click on OK. We also need to make one other change: we want the paragraph to be indented by 0.5. So, click on Format, and instead of going to Font, go to Paragraph. We want our paragraph to be indented at 0.5, so where it says Indentation Left here, replace 0 with 0.5, and then click on OK and that's our style.
So click on OK again. Next, let's create a style for intro. So here's our intro paragraph. Select it and we're going to create our style. So click on the New Style button and at the top here, we are going to name it CA Intro,CAI. We are going to make this Arial, so change it from Times New Roman to Arial. We will make it 9.5 points, so replace 12 with 9.5. And we also want to add our own custom color.
So let's go down to Format and Font, switch back to the Font Tab. We are going to go down to Font color, and click on the down arrow, and then go to More Colors and then click on the Custom Tab. We have our RGB colors in hand. So underneath the Red, type in the number 1; Green will be 100; and Blue will be 133; and then click on OK. So we have got a nice teal color.
One more little change here. We are going to click on OK-- we are done with our font--but now we are going to go down to Format and Paragraph and make our last change, which is going to be the line spacing of exactly 15.95 points. So here underneath the Line spacing, we will change it from Single to Exactly, and we will make that 15.95. And you can leave off the PT for point if you want to; it doesn't need it, click on OK, and OK again, and we have got our new style.
We will create one more, which is our body. So select the body text, starting with "Both doctors." Go back to our New Style button, and the name of the style is going to be CA Body,cab. We're going to make this a paragraph style. It's Times New Roman, so all that's been set for us so far. It's going to be 9.5 points. We'll make it justified, and now we need to add some spacing before and after. So since that's not on the screen, we need to go down to Format and Paragraph.
Here is our before. Our space before this will be 7.2, and our space after will be 3.6. We'll set our Line spacing to Exactly, and where it says "At" here, replace that with 11.9 and then click on OK, and click on OK again, and select the other body paragraphs throughout your document and simply apply. You can create a style from scratch by creating a style by definition and defining the style as you go.
Creating a style by definition gives you more control and more options than simply creating a style by example.
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