New Feature: Playlist Center! Pick a topic and let our playlists guide the way—like a learning mixtape.

Start learning with our library of video tutorials taught by experts. Get started

Word 2007: Styles in Depth
Illustration by Neil Webb

Creating a new style by definition


From:

Word 2007: Styles in Depth

with Mariann Siegert

Video: Creating a new style by definition

We explored how to create a style by example. You can also create styles from scratch using what's called Creating a Style by Definition. As you can see, this document is simply using the Normal style on most paragraphs. I can click anywhere, and up here at the top in the Classic Styes box, you'll see that the Normal style is in use, even on the heading up here. Let's go ahead and create some styles and then apply them. We're going to begin by opening up the Styles pane, by using the keyboard shortcut, Alt+Ctrl+Shift+S, or you can click on the Expand button underneath this Change Styles button.
Expand all | Collapse all
  1. 2m 27s
    1. Welcome
      1m 35s
    2. Using the exercise files
      52s
  2. 22m 26s
    1. Why use styles?
      4m 25s
    2. Creating your first style
      4m 3s
    3. Displaying styles in use with the Style area
      3m 59s
    4. Viewing formatting applied to a style
      4m 24s
    5. Overview of the five types of styles
      5m 35s
  3. 28m 27s
    1. Using the Styles pane to apply styles
      5m 9s
    2. Applying styles using the Apply Styles box and alias names
      3m 54s
    3. Using the classic 2003 Style box
      4m 58s
    4. Replacing one style with another using Find and Replace
      3m 22s
    5. Using table styles to add professional design
      2m 58s
    6. Formatting numbered and bulleted lists using styles
      8m 6s
  4. 34m 3s
    1. Naming conventions and aliases for styles
      2m 53s
    2. Creating a paragraph style by example
      7m 21s
    3. Creating character styles
      6m 12s
    4. Creating a new style by definition
      5m 56s
    5. Basing one style upon another
      6m 13s
    6. Making custom table styles
      5m 28s
  5. 18m 33s
    1. Updating a style to match selected text
      3m 49s
    2. Modify styles using the Style Inspector
      7m 0s
    3. Automatically modifying styles
      3m 41s
    4. Modifying table styles
      4m 3s
  6. 12m 56s
    1. Applying styles with a click
      4m 29s
    2. Saving a selection as a new Quick Style
      2m 55s
    3. Adding and removing styles in the Quick Styles Gallery
      5m 32s
  7. 16m 50s
    1. Formatting an entire document with one click
      3m 17s
    2. What makes Quick Style sets work?
      6m 25s
    3. Saving custom styles in a new Quick Style set
      7m 8s
  8. 15m 15s
    1. Applying styles to build a table of contents
      7m 8s
    2. Generating a table of contents from applied styles
      5m 0s
    3. Modifying built-in table of content styles
      3m 7s
  9. 7m 26s
    1. Defining and using a new list style
      7m 26s
  10. 15m 10s
    1. Copying styles between documents and templates
      6m 56s
    2. Deleting unneeded styles and Quick Style sets
      4m 39s
    3. Renaming styles
      3m 35s
  11. 13m 46s
    1. Navigating using styles
      5m 4s
    2. Using and assigning style keyboard shortcuts
      5m 49s
    3. Printing a list of styles and keyboard assignments
      2m 53s
  12. 17m 26s
    1. Setting font, document, and template defaults in Word 2007
      6m 26s
    2. Setting sort order and styles to show
      6m 22s
    3. Editing, hiding, recommending, and restricting styles
      4m 38s
  13. 13s
    1. Goodbye
      13s

Watch this entire course now—plus get access to every course in the library. Each course includes high-quality videos taught by expert instructors.

Become a member
please wait ...
Word 2007: Styles in Depth
3h 24m Intermediate Jul 21, 2010

Viewers: in countries Watching now:

In Word 2007: Styles in Depth, author Mariann Siegert shows how to take advantage of Word styles to make professional documents. The course starts off with a demonstration of the benefits of using styles and then shows how to apply, create, and modify styles to suit individual needs. More advanced topics include creating a table of contents from styles, using Quick Styles and style sets, sorting and hiding styles, restricting styles in protected documents, using keyboard shortcuts for styles, and much more. Exercise files are included with the course.

Topics include:
  • Understanding the five types of Word styles
  • Using the Style pane
  • Swapping styles with Find and Replace
  • Formatting bulleted and numbered lists with styles
  • Basing a new style on an existing one
  • Modifying styles with the Style Inspector
  • Building a table of contents with styles
  • Linking styles with multilevel lists
  • Copying, deleting, and renaming styles
  • Setting document and style defaults
Subjects:
Business Word Processing
Software:
Word
Author:
Mariann Siegert

Creating a new style by definition

We explored how to create a style by example. You can also create styles from scratch using what's called Creating a Style by Definition. As you can see, this document is simply using the Normal style on most paragraphs. I can click anywhere, and up here at the top in the Classic Styes box, you'll see that the Normal style is in use, even on the heading up here. Let's go ahead and create some styles and then apply them. We're going to begin by opening up the Styles pane, by using the keyboard shortcut, Alt+Ctrl+Shift+S, or you can click on the Expand button underneath this Change Styles button.

One of the reasons it's important to remember that keyboard shortcut is because when you switch views, when you're not on this Home tab, you won't be able to see your Expand button from the other Ribbons. So, if you remember that keyboard shortcut, you won't have to go back to the Home key to expand that. Now, let's select Cycle California, the heading up here at the top. Then we're going to click on the New Style button underneath the Style pane, and we're going to give it a name: CA Heading,CA1.

It's going to be Times New Roman. Our point size is going to be 47, so change that from 12 to 47. It's also going to be bold, it's going to be underlined, and we need a font that's condensed by 1.5 point. Now, that's not an option in here. So, what we need to do is go down here to Format, and then we're going to click on Font, we're going to go to the Character Spacing tab, up here at the top, and underneath the Spacing, we're going to change it from Normal to Condensed.

We're going to change By, we take the 1 point out, and put in 1.5 and then click on OK. Now, we also need to indent this at 0.5. You can click on this Increase Indent, and you can indent, or you can go down to Format Paragraph, and if you have more options, you can change them in here, as well. Then just click on OK, and we've got our new style. Next, let's create a style for our intro. Triple-click where it says "Cycling is a fantastic," and you've got your paragraph selected.

We're going to go back to our New Style button, and we're going to give it a name: CA Intro,CAI. The font's going to be Arial, it's going to be a 9.5 font, and we're also going to change the font color. Now we're going to go here to where it says Automatic, and we're going to click on the down arrow, we're going to go to More Colors, and then we don't like any of there colors. Let's say we'd like a really pretty blue.

We want to create it ourselves. We're going to go to the Custom, we're going to go down here to Red, and we're going to type in 1. Underneath the Green, put in 100 and then underneath the Blue, we're going to change that to 133, and then click on OK. Now, one more thing we need to change, and that's the line spacing for the paragraph. So, we do now need to go down to Format and Paragraph. We're going to be in this box here. We can put in the Exactly Line Spacing, instead of Single, Exactly and At, we're going to change that from 12 points to 11.9, and then click on OK, and then click on OK again.

Now, I am looking at this paragraph. It looks a little scrunchy. It's a little too close together. So, let's change that. It's easy to modify. What we're going to do is for our new California Intro style, which is here at the top; yours may be a little bit further down here on Styles pane, but find the California Intro, click on the down arrow, click on Modify, and then go here to Format. We're going to go back to our Paragraph, and instead of exactly 11.9 points, let's change that to 15.95 points.

And make sure you don't have anything left in here. You could put pt, but I had the letter t there. If you have a letter t, it won't let you save it. So just, I usually just take that whole thing out, and then click on OK and click on OK again, and that looks a little bit better. We need to create a Body style. So, down here where it starts with "Both doctors," go ahead and triple-click in that paragraph. We're going to go to our New Style button on our Styles pane here and click, and we are going to give it a name: CA Body, cab, and we're going it to make it Times New Roman, which is fine, 9.5 points.

Justified, so click on the little justification button there, and then we'll have spacing before and after. So, go down to Format and click on Paragraph and Before, we're going to have a spacing there of 7.2, and then After, we're going to make sure that we put in, and get rid of those points, and put in 3.6. The Line Spacing is going to be Exactly, and we'll take this out that says 12 point, make sure it's all gone, just delete it, and we're going to put in 11.9, and then click on OK, and OK again.

There we have our paragraph. Now, we have some other Paragraph styles here that are body text, the new one that we've just created called California Body cab, that we need to apply as well. So, click on this paragraph that has "wav Bicycling," click on California Body cab and do the same thing for "Cycling is a fantastic," and there you go. You've got your document pretty well-formatted for the first page. You can create a style from scratch by creating a style by definition and defining the style as you go.

Creating a style by definition gives you more control and more options than simply creating a style by example.

Find answers to the most frequently asked questions about Word 2007: Styles in Depth.


Expand all | Collapse all
please wait ...
Q: How do I make Word revert to the original document styles, the ones that it came with?
A: To restore the original styles in Word 2007, open your new document, choose the Styles group on the Home tab, and choose Change Style > Style Set. Select Word 2007.
 
To set Word 2007 as the default style set for all documents going forward, go back to the Styles group, choose Change Styles, and then click Set as Default.
 
To delete any additional styles you may have added, open the Styles pane (Ctrl+Shift+Alt+S), click the arrow to the right of the style name in the list, and choose Delete from the menu that appears.  Note you cannot delete the styles that ship with Word. (The Delete option will be grayed out for these.)

 
Share a link to this course

What are exercise files?

Exercise files are the same files the author uses in the course. Save time by downloading the author's files instead of setting up your own files, and learn by following along with the instructor.

Can I take this course without the exercise files?

Yes! If you decide you would like the exercise files later, you can upgrade to a premium account any time.

Become a member Download sample files See plans and pricing

Please wait... please wait ...
Upgrade to get access to exercise files.

Exercise files video

How to use exercise files.

Learn by watching, listening, and doing, Exercise files are the same files the author uses in the course, so you can download them and follow along Premium memberships include access to all exercise files in the library.
Upgrade now


Exercise files

Exercise files video

How to use exercise files.

For additional information on downloading and using exercise files, watch our instructional video or read the instructions in the FAQ.

This course includes free exercise files, so you can practice while you watch the course. To access all the exercise files in our library, become a Premium Member.

join now Upgrade now

Are you sure you want to mark all the videos in this course as unwatched?

This will not affect your course history, your reports, or your certificates of completion for this course.


Mark all as unwatched Cancel

Congratulations

You have completed Word 2007: Styles in Depth.

Return to your organization's learning portal to continue training, or close this page.


OK
Become a member to add this course to a playlist

Join today and get unlimited access to the entire library of video courses—and create as many playlists as you like.

Get started

Already a member?

Become a member to like this course.

Join today and get unlimited access to the entire library of video courses.

Get started

Already a member?

Exercise files

Learn by watching, listening, and doing! Exercise files are the same files the author uses in the course, so you can download them and follow along. Exercise files are available with all Premium memberships. Learn more

Get started

Already a Premium member?

Exercise files video

How to use exercise files.

Ask a question

Thanks for contacting us.
You’ll hear from our Customer Service team within 24 hours.

Please enter the text shown below:

The classic layout automatically defaults to the latest Flash Player.

To choose a different player, hold the cursor over your name at the top right of any lynda.com page and choose Site preferencesfrom the dropdown menu.

Continue to classic layout Stay on new layout
Exercise files

Access exercise files from a button right under the course name.

Mark videos as unwatched

Remove icons showing you already watched videos if you want to start over.

Control your viewing experience

Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.

Interactive transcripts

Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.

Are you sure you want to delete this note?

No

Notes cannot be added for locked videos.

Thanks for signing up.

We’ll send you a confirmation email shortly.


Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

Keep up with news, tips, and latest courses with emails from lynda.com.

Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

   
submit Lightbox submit clicked
Terms and conditions of use

We've updated our terms and conditions (now called terms of service).Go
Review and accept our updated terms of service.