Creating a new style by definition
Video: Creating a new style by definitionWe explored how to create a style by example. You can also create styles from scratch using what's called Creating a Style by Definition. As you can see, this document is simply using the Normal style on most paragraphs. I can click anywhere, and up here at the top in the Classic Styes box, you'll see that the Normal style is in use, even on the heading up here. Let's go ahead and create some styles and then apply them. We're going to begin by opening up the Styles pane, by using the keyboard shortcut, Alt+Ctrl+Shift+S, or you can click on the Expand button underneath this Change Styles button.
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In Word 2007: Styles in Depth, author Mariann Siegert shows how to take advantage of Word styles to make professional documents. The course starts off with a demonstration of the benefits of using styles and then shows how to apply, create, and modify styles to suit individual needs. More advanced topics include creating a table of contents from styles, using Quick Styles and style sets, sorting and hiding styles, restricting styles in protected documents, using keyboard shortcuts for styles, and much more. Exercise files are included with the course.
- Understanding the five types of Word styles
- Using the Style pane
- Swapping styles with Find and Replace
- Formatting bulleted and numbered lists with styles
- Basing a new style on an existing one
- Modifying styles with the Style Inspector
- Building a table of contents with styles
- Linking styles with multilevel lists
- Copying, deleting, and renaming styles
- Setting document and style defaults
Creating a new style by definition
We explored how to create a style by example. You can also create styles from scratch using what's called Creating a Style by Definition. As you can see, this document is simply using the Normal style on most paragraphs. I can click anywhere, and up here at the top in the Classic Styes box, you'll see that the Normal style is in use, even on the heading up here. Let's go ahead and create some styles and then apply them. We're going to begin by opening up the Styles pane, by using the keyboard shortcut, Alt+Ctrl+Shift+S, or you can click on the Expand button underneath this Change Styles button.
One of the reasons it's important to remember that keyboard shortcut is because when you switch views, when you're not on this Home tab, you won't be able to see your Expand button from the other Ribbons. So, if you remember that keyboard shortcut, you won't have to go back to the Home key to expand that. Now, let's select Cycle California, the heading up here at the top. Then we're going to click on the New Style button underneath the Style pane, and we're going to give it a name: CA Heading,CA1.
It's going to be Times New Roman. Our point size is going to be 47, so change that from 12 to 47. It's also going to be bold, it's going to be underlined, and we need a font that's condensed by 1.5 point. Now, that's not an option in here. So, what we need to do is go down here to Format, and then we're going to click on Font, we're going to go to the Character Spacing tab, up here at the top, and underneath the Spacing, we're going to change it from Normal to Condensed.
We're going to change By, we take the 1 point out, and put in 1.5 and then click on OK. Now, we also need to indent this at 0.5. You can click on this Increase Indent, and you can indent, or you can go down to Format Paragraph, and if you have more options, you can change them in here, as well. Then just click on OK, and we've got our new style. Next, let's create a style for our intro. Triple-click where it says "Cycling is a fantastic," and you've got your paragraph selected.
We're going to go back to our New Style button, and we're going to give it a name: CA Intro,CAI. The font's going to be Arial, it's going to be a 9.5 font, and we're also going to change the font color. Now we're going to go here to where it says Automatic, and we're going to click on the down arrow, we're going to go to More Colors, and then we don't like any of there colors. Let's say we'd like a really pretty blue.
We want to create it ourselves. We're going to go to the Custom, we're going to go down here to Red, and we're going to type in 1. Underneath the Green, put in 100 and then underneath the Blue, we're going to change that to 133, and then click on OK. Now, one more thing we need to change, and that's the line spacing for the paragraph. So, we do now need to go down to Format and Paragraph. We're going to be in this box here. We can put in the Exactly Line Spacing, instead of Single, Exactly and At, we're going to change that from 12 points to 11.9, and then click on OK, and then click on OK again.
Now, I am looking at this paragraph. It looks a little scrunchy. It's a little too close together. So, let's change that. It's easy to modify. What we're going to do is for our new California Intro style, which is here at the top; yours may be a little bit further down here on Styles pane, but find the California Intro, click on the down arrow, click on Modify, and then go here to Format. We're going to go back to our Paragraph, and instead of exactly 11.9 points, let's change that to 15.95 points.
And make sure you don't have anything left in here. You could put pt, but I had the letter t there. If you have a letter t, it won't let you save it. So just, I usually just take that whole thing out, and then click on OK and click on OK again, and that looks a little bit better. We need to create a Body style. So, down here where it starts with "Both doctors," go ahead and triple-click in that paragraph. We're going to go to our New Style button on our Styles pane here and click, and we are going to give it a name: CA Body, cab, and we're going it to make it Times New Roman, which is fine, 9.5 points.
Justified, so click on the little justification button there, and then we'll have spacing before and after. So, go down to Format and click on Paragraph and Before, we're going to have a spacing there of 7.2, and then After, we're going to make sure that we put in, and get rid of those points, and put in 3.6. The Line Spacing is going to be Exactly, and we'll take this out that says 12 point, make sure it's all gone, just delete it, and we're going to put in 11.9, and then click on OK, and OK again.
There we have our paragraph. Now, we have some other Paragraph styles here that are body text, the new one that we've just created called California Body cab, that we need to apply as well. So, click on this paragraph that has "wav Bicycling," click on California Body cab and do the same thing for "Cycling is a fantastic," and there you go. You've got your document pretty well-formatted for the first page. You can create a style from scratch by creating a style by definition and defining the style as you go.
Creating a style by definition gives you more control and more options than simply creating a style by example.
Find answers to the most frequently asked questions about Word 2007: Styles in Depth .
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- Q: How do I make Word revert to the original document styles, the ones that it came with?
- A: To restore the original styles in Word 2007, open your new document, choose the Styles group on the Home tab, and choose Change Style > Style Set. Select Word 2007.To set Word 2007 as the default style set for all documents going forward, go back to the Styles group, choose Change Styles, and then click Set as Default.To delete any additional styles you may have added, open the Styles pane (Ctrl+Shift+Alt+S), click the arrow to the right of the style name in the list, and choose Delete from the menu that appears. Note you cannot delete the styles that ship with Word. (The Delete option will be grayed out for these.)
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