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Creating a new style by definition

From: Word 2007: Styles in Depth

Video: Creating a new style by definition

We explored how to create a style by example. You can also create styles from scratch using what's called Creating a Style by Definition. As you can see, this document is simply using the Normal style on most paragraphs. I can click anywhere, and up here at the top in the Classic Styes box, you'll see that the Normal style is in use, even on the heading up here. Let's go ahead and create some styles and then apply them. We're going to begin by opening up the Styles pane, by using the keyboard shortcut, Alt+Ctrl+Shift+S, or you can click on the Expand button underneath this Change Styles button.

Creating a new style by definition

We explored how to create a style by example. You can also create styles from scratch using what's called Creating a Style by Definition. As you can see, this document is simply using the Normal style on most paragraphs. I can click anywhere, and up here at the top in the Classic Styes box, you'll see that the Normal style is in use, even on the heading up here. Let's go ahead and create some styles and then apply them. We're going to begin by opening up the Styles pane, by using the keyboard shortcut, Alt+Ctrl+Shift+S, or you can click on the Expand button underneath this Change Styles button.

One of the reasons it's important to remember that keyboard shortcut is because when you switch views, when you're not on this Home tab, you won't be able to see your Expand button from the other Ribbons. So, if you remember that keyboard shortcut, you won't have to go back to the Home key to expand that. Now, let's select Cycle California, the heading up here at the top. Then we're going to click on the New Style button underneath the Style pane, and we're going to give it a name: CA Heading,CA1.

It's going to be Times New Roman. Our point size is going to be 47, so change that from 12 to 47. It's also going to be bold, it's going to be underlined, and we need a font that's condensed by 1.5 point. Now, that's not an option in here. So, what we need to do is go down here to Format, and then we're going to click on Font, we're going to go to the Character Spacing tab, up here at the top, and underneath the Spacing, we're going to change it from Normal to Condensed.

We're going to change By, we take the 1 point out, and put in 1.5 and then click on OK. Now, we also need to indent this at 0.5. You can click on this Increase Indent, and you can indent, or you can go down to Format Paragraph, and if you have more options, you can change them in here, as well. Then just click on OK, and we've got our new style. Next, let's create a style for our intro. Triple-click where it says "Cycling is a fantastic," and you've got your paragraph selected.

We're going to go back to our New Style button, and we're going to give it a name: CA Intro,CAI. The font's going to be Arial, it's going to be a 9.5 font, and we're also going to change the font color. Now we're going to go here to where it says Automatic, and we're going to click on the down arrow, we're going to go to More Colors, and then we don't like any of there colors. Let's say we'd like a really pretty blue.

We want to create it ourselves. We're going to go to the Custom, we're going to go down here to Red, and we're going to type in 1. Underneath the Green, put in 100 and then underneath the Blue, we're going to change that to 133, and then click on OK. Now, one more thing we need to change, and that's the line spacing for the paragraph. So, we do now need to go down to Format and Paragraph. We're going to be in this box here. We can put in the Exactly Line Spacing, instead of Single, Exactly and At, we're going to change that from 12 points to 11.9, and then click on OK, and then click on OK again.

Now, I am looking at this paragraph. It looks a little scrunchy. It's a little too close together. So, let's change that. It's easy to modify. What we're going to do is for our new California Intro style, which is here at the top; yours may be a little bit further down here on Styles pane, but find the California Intro, click on the down arrow, click on Modify, and then go here to Format. We're going to go back to our Paragraph, and instead of exactly 11.9 points, let's change that to 15.95 points.

And make sure you don't have anything left in here. You could put pt, but I had the letter t there. If you have a letter t, it won't let you save it. So just, I usually just take that whole thing out, and then click on OK and click on OK again, and that looks a little bit better. We need to create a Body style. So, down here where it starts with "Both doctors," go ahead and triple-click in that paragraph. We're going to go to our New Style button on our Styles pane here and click, and we are going to give it a name: CA Body, cab, and we're going it to make it Times New Roman, which is fine, 9.5 points.

Justified, so click on the little justification button there, and then we'll have spacing before and after. So, go down to Format and click on Paragraph and Before, we're going to have a spacing there of 7.2, and then After, we're going to make sure that we put in, and get rid of those points, and put in 3.6. The Line Spacing is going to be Exactly, and we'll take this out that says 12 point, make sure it's all gone, just delete it, and we're going to put in 11.9, and then click on OK, and OK again.

There we have our paragraph. Now, we have some other Paragraph styles here that are body text, the new one that we've just created called California Body cab, that we need to apply as well. So, click on this paragraph that has "wav Bicycling," click on California Body cab and do the same thing for "Cycling is a fantastic," and there you go. You've got your document pretty well-formatted for the first page. You can create a style from scratch by creating a style by definition and defining the style as you go.

Creating a style by definition gives you more control and more options than simply creating a style by example.

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This video is part of

Image for Word 2007: Styles in Depth
Word 2007: Styles in Depth

43 video lessons · 6635 viewers

Mariann Siegert
Author

 
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  1. 2m 27s
    1. Welcome
      1m 35s
    2. Using the exercise files
      52s
  2. 22m 26s
    1. Why use styles?
      4m 25s
    2. Creating your first style
      4m 3s
    3. Displaying styles in use with the Style area
      3m 59s
    4. Viewing formatting applied to a style
      4m 24s
    5. Overview of the five types of styles
      5m 35s
  3. 28m 27s
    1. Using the Styles pane to apply styles
      5m 9s
    2. Applying styles using the Apply Styles box and alias names
      3m 54s
    3. Using the classic 2003 Style box
      4m 58s
    4. Replacing one style with another using Find and Replace
      3m 22s
    5. Using table styles to add professional design
      2m 58s
    6. Formatting numbered and bulleted lists using styles
      8m 6s
  4. 34m 3s
    1. Naming conventions and aliases for styles
      2m 53s
    2. Creating a paragraph style by example
      7m 21s
    3. Creating character styles
      6m 12s
    4. Creating a new style by definition
      5m 56s
    5. Basing one style upon another
      6m 13s
    6. Making custom table styles
      5m 28s
  5. 18m 33s
    1. Updating a style to match selected text
      3m 49s
    2. Modify styles using the Style Inspector
      7m 0s
    3. Automatically modifying styles
      3m 41s
    4. Modifying table styles
      4m 3s
  6. 12m 56s
    1. Applying styles with a click
      4m 29s
    2. Saving a selection as a new Quick Style
      2m 55s
    3. Adding and removing styles in the Quick Styles Gallery
      5m 32s
  7. 16m 50s
    1. Formatting an entire document with one click
      3m 17s
    2. What makes Quick Style sets work?
      6m 25s
    3. Saving custom styles in a new Quick Style set
      7m 8s
  8. 15m 15s
    1. Applying styles to build a table of contents
      7m 8s
    2. Generating a table of contents from applied styles
      5m 0s
    3. Modifying built-in table of content styles
      3m 7s
  9. 7m 26s
    1. Defining and using a new list style
      7m 26s
  10. 15m 10s
    1. Copying styles between documents and templates
      6m 56s
    2. Deleting unneeded styles and Quick Style sets
      4m 39s
    3. Renaming styles
      3m 35s
  11. 13m 46s
    1. Navigating using styles
      5m 4s
    2. Using and assigning style keyboard shortcuts
      5m 49s
    3. Printing a list of styles and keyboard assignments
      2m 53s
  12. 17m 26s
    1. Setting font, document, and template defaults in Word 2007
      6m 26s
    2. Setting sort order and styles to show
      6m 22s
    3. Editing, hiding, recommending, and restricting styles
      4m 38s
  13. 13s
    1. Goodbye
      13s

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