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Creating a new document from a template

From: Word 2010 Essential Training

Video: Creating a new document from a template

There are three ways to create a new document in Microsoft Word. You can start with a blank document. You can create a new document based on an existing document, or you can create a document using a template from your computer, or Microsoft Office Online, or any one of a number of different template locations. When we launch Microsoft Word, we start with a new blank document. And we would create our new document by simply entering some text here in Document workspace. But you don't have to start from scratch.

Creating a new document from a template

There are three ways to create a new document in Microsoft Word. You can start with a blank document. You can create a new document based on an existing document, or you can create a document using a template from your computer, or Microsoft Office Online, or any one of a number of different template locations. When we launch Microsoft Word, we start with a new blank document. And we would create our new document by simply entering some text here in Document workspace. But you don't have to start from scratch.

And if you already know what you're going to create, there isn't a reason to start from scratch. So let's take a look at some other ways that we could create new documents. First, let's go bBackstage. Click File and choose New. And if we already have a document that's a lot like the document that we want to create, we can use a copy of that document to create a document by simply choosing New from existing. If you have some templates that have been stored on your computer, for example, your employer may have a template for letterhead, or a template for memos, a template for fax transmittals, different templates that are customized or branded to reflect your company and your company's image in the world.

So you would find those under My template. As you'll find later in this course, you can always create templates yourself for your frequently used documents. And then there are some Sample documents that are included with Microsoft Word 2010. You can also create a blog post. And if you've used some templates recently, clicking Recent templates will return that list to you so you can choose from that list. But I'd like to draw your attention to the wealth of templates that are available for free at Office Online at microsoft.com, templates that Microsoft and Microsoft vendors have created but also templates created by users like you and me who have saved some of their best work believing that other folks may also want to create a similar document.

So we have people who've created specific calendars who think wow! This is really hard. Maybe I can say somebody else a little bit of time. So let's take a look at some of the kind of templates that are available here for you to create more complex documents. Let's say, for example, that you're asked to create an agenda, and that's not something you've typically created , and take a look at all of the different agendas that are available to you. Now when you see a template that includes this small icon in the lower right-hand corner, that means it's a community template that was posted by another user.

All of these templates, whether they were created and posted by users or whether they were created and posted by Microsoft, have all been checked for viruses. So there's not a problem with downloading these documents for your use. And you say, no, what I need to create is I need to create a Conference agenda, and they are different tracks. Well, let's take a look at, for example, at this document and see how it might help us. We'll see a small preview of that document here. It's got four out of five stars. Only two Votes. It's relatively new. Let's download this document and open it, and you'll notice we've have a really nice-looking conference agenda that's full colored that shows four different tracks happening at the same time and different halls, has dates on it.

And then you see all color-coded, and you think ah! I might like this. So you can get a head start. It would probably take you an hour, or maybe even a couple of hours to do all of the work that's already been done on this particular template. Let's take a look at some other templates as well. Some of my favorite templates are in the Calendars. You might think well I use Outlook for my calendar, but what about printed calendars that you might create? Let's take a look, for example, at a 2011 Lunar calendar that we can create and add our own dates to.

This is a fairly large template, so we'll wait for it to download. And you'll find in here 12 pages, fairly predictable January, February, March and so on, that you could add company dates to and then print. So again, not the kind of document that we typically think about turning to Microsoft Word to create, but as you consider what's available to you in Word, increasingly you'll find a use for all of these different kinds of templates that you and other users have created.

One last category before we leave, there's some really wonderful Planners for use in project planning and other planning inside your business. This is the kind of document you might be asked to create fairly often. And there's a wide range of different Planners, from a meal planner that could be used in a cafeteria, to an academic planner, to an event schedule, to a simple Weekly appointment sheet. So if this is the kind of information that you need, you'll find that someone has already put this together for you, again you don't need to create the table.

You don't need to put in the numbers for the times, or the days of the week. Tou can simply take this template and create your document, having had a substantial head start provided by Microsoft and other users around the world. If you're creating a simple document, it's often easiest to start from scratch. But if you're creating a more specialized document, you may be able to save minutes, or even hours of effort, by simply stepping backstage and starting with the template from your computer or from the Microsoft Office site.

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This video is part of

Image for Word 2010 Essential Training
Word 2010 Essential Training

89 video lessons · 56050 viewers

Gini Courter
Author

 
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  1. 5m 39s
    1. Welcome
      1m 8s
    2. Using the exercise files
      1m 34s
    3. Creating placeholder text
      2m 57s
  2. 33m 47s
    1. Using the Word interface
      8m 56s
    2. Understanding the Ribbon
      8m 10s
    3. Customizing the Quick Access toolbar
      3m 10s
    4. Using Word's document tools
      8m 5s
    5. Using the Navigation pane to find words or phrases in a document
      5m 26s
  3. 30m 53s
    1. Managing documents with Backstage view
      4m 42s
    2. Creating a new document from a template
      5m 11s
    3. Making it easy to find and open documents
      3m 59s
    4. Saving a Word document for yourself or others
      7m 1s
    5. Printing a document and choosing a printer
      3m 33s
    6. Setting print options
      6m 27s
  4. 24m 24s
    1. Selecting text using the mouse and keyboard shortcuts
      4m 57s
    2. Rearranging text using Cut, Copy, and Paste
      7m 38s
    3. Undoing and redoing actions
      4m 8s
    4. Finding and replacing text
      7m 41s
  5. 27m 40s
    1. Understanding fonts
      6m 32s
    2. Working with fonts
      5m 29s
    3. Applying basic formatting
      6m 25s
    4. Changing the case of text
      4m 22s
    5. Using text effects and adding impact to a document
      4m 52s
  6. 29m 44s
    1. Aligning and justifying paragraphs
      2m 55s
    2. Changing line spacing
      5m 2s
    3. Using indents and setting tabs
      7m 20s
    4. Creating a bulleted or numbered list
      6m 11s
    5. Keeping text together through page breaks
      4m 2s
    6. Applying shading and borders to paragraphs
      4m 14s
  7. 50m 10s
    1. Power formatting with styles
      7m 34s
    2. Changing a document's theme
      6m 59s
    3. Changing style sets, color sets, fonts, and paragraph spacing
      3m 31s
    4. Applying Quick Styles and clearing formatting
      5m 18s
    5. Creating a Quick Style set
      6m 24s
    6. Using the Navigation pane with styles
      3m 1s
    7. Easily creating a table of contents
      5m 32s
    8. Restricting formatting to a selection of styles
      4m 58s
    9. Creating a multilevel list using styles
      6m 53s
  8. 48m 1s
    1. Creating a table to organize text
      6m 11s
    2. Converting text to tables
      3m 36s
    3. Formatting tables for readability
      4m 8s
    4. Adding and removing columns
      5m 36s
    5. Sorting table data
      5m 19s
    6. Merging, splitting, and formatting cells to create a form
      8m 53s
    7. Converting a table to text
      2m 41s
    8. Inserting an Excel table for calculations and charts
      7m 18s
    9. Using Quick Tables
      4m 19s
  9. 1h 7m
    1. Illustrating documents with pictures, shapes, and clip art
      8m 43s
    2. Positioning, sizing, and cropping graphics
      6m 11s
    3. Wrapping text around graphics
      4m 54s
    4. Laying out text and graphics with a table
      6m 50s
    5. Adjusting brightness, contrast, and sharpness of photos
      4m 30s
    6. Applying special effects to graphics
      5m 4s
    7. Applying styles to graphics
      5m 40s
    8. Illustrating with charts: Inserting a chart from Excel
      8m 26s
    9. Illustrating with diagrams: Using SmartArt
      10m 22s
    10. Illustrating with screenshots: Capturing screenshots from your computer
      3m 17s
    11. Illustrating with WordArt
      3m 35s
  10. 34m 10s
    1. Understanding building blocks
      3m 41s
    2. Numbering pages and applying headers and footers
      6m 56s
    3. Adding cover pages and blank pages
      3m 50s
    4. Using text boxes for document design
      8m 16s
    5. Creating and saving custom headers and footers
      6m 21s
    6. Creating and saving Quick Parts
      5m 6s
  11. 23m 40s
    1. Setting page margins, page orientation, and paper size
      6m 30s
    2. Inserting sections to organize a document
      5m 17s
    3. Using columns
      5m 23s
    4. Using watermarks, page borders, and colors
      6m 30s
  12. 20m 15s
    1. Checking spelling and grammar
      5m 6s
    2. Setting proofing and AutoCorrect options
      7m 21s
    3. Using the Thesaurus and Research and Translation tools
      7m 48s
  13. 21m 3s
    1. Tracking changes and showing markup
      5m 29s
    2. Accepting and rejecting changes
      4m 35s
    3. Comparing and combining documents
      6m 42s
    4. Coauthoring documents with SharePoint
      4m 17s
  14. 40m 56s
    1. Trouble-free document sharing
      5m 38s
    2. Emailing a document
      4m 4s
    3. Saving a document to a Windows Live drive
      4m 8s
    4. Saving to SharePoint and sharing a document link
      3m 59s
    5. Using Word on the web
      3m 4s
    6. Blogging with a document
      4m 27s
    7. Finalizing and password-protecting a document
      3m 38s
    8. Restricting editing for all or part of a document
      6m 3s
    9. Digitally signing a document
      5m 55s
  15. 25m 18s
    1. Changing Word options
      5m 42s
    2. Customizing the Ribbon
      7m 22s
    3. Creating and playing a macro
      8m 8s
    4. Assigning a macro to the Ribbon
      4m 6s
  16. 31s
    1. Goodbye
      31s

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