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Word 2007 Essential Training

Creating footnotes and endnotes


From:

Word 2007 Essential Training

with David Rivers

Video: Creating footnotes and endnotes

Before we start adding footnotes and endnotes to a document you should know a little bit about what they are and when they should be used. You probably seen both before, that is, if you read. One thing that is not tolerated in the writing community is plagiarism, stealing someone else's text is not allowed. But you can reference that text giving credit where credit is due. Now when you do reference another's writing, you can give credit at the bottom of the page where you're referencing it and that's called the footnote. If you prefer, you can throw all these footnotes at the end of your document, putting them all in one place and these are called endnotes.
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  1. 40s
    1. Welcome
      40s
  2. 28m 24s
    1. Getting started with Word
      1m 21s
    2. Understanding the interface
      9m 23s
    3. Navigating the interface
      11m 24s
    4. Navigating documents
      6m 16s
  3. 18m 39s
    1. Creating new documents
      5m 25s
    2. Importing documents
      4m 35s
    3. Saving documents
      5m 41s
    4. Sending documents
      2m 58s
  4. 12m 35s
    1. Using Print Preview
      2m 45s
    2. Using Quick Print
      2m 31s
    3. Setting print options and printing
      7m 19s
  5. 23m 29s
    1. Selecting text
      3m 45s
    2. Formatting text
      5m 2s
    3. Using Find and Replace
      3m 35s
    4. Undo, Redo, and Repeat
      3m 26s
    5. Copying, pasting, and moving text
      4m 37s
    6. Showing formatting
      3m 4s
  6. 20m 30s
    1. Using indents
      3m 52s
    2. Setting justification
      3m 19s
    3. Changing line spacing
      4m 11s
    4. Setting tabs
      6m 10s
    5. Using the Highlighter
      2m 58s
  7. 38m 26s
    1. Changing margins
      5m 54s
    2. Changing orientation
      2m 29s
    3. Page numbering
      5m 41s
    4. Choosing paper size and source
      3m 59s
    5. Headers and footers
      7m 23s
    6. Applying a Page Background
      7m 56s
    7. Using Watermarks
      5m 4s
  8. 20m 10s
    1. Checking spelling and grammar
      4m 54s
    2. Finding synonyms
      3m 37s
    3. Looking up words and translations
      4m 55s
    4. Setting document proofing options
      6m 44s
  9. 23m 19s
    1. Modifying Environment settings
      7m 46s
    2. Modifying Display and Document settings
      6m 47s
    3. Modifying toolbars and keyboards
      8m 46s
  10. 15m 7s
    1. Creating a bulleted list
      7m 27s
    2. Creating a numbered list
      3m 36s
    3. Editing a list
      4m 4s
  11. 55m 28s
    1. Creating tables from scratch
      5m 29s
    2. Creating tables from text
      3m 25s
    3. Inserting an Excel spreadsheet
      5m 3s
    4. Modifying tables
      7m 44s
    5. Formatting tables
      7m 32s
    6. Making calculations in a table
      4m 13s
    7. Creating charts
      5m 44s
    8. Modifying chart data
      2m 8s
    9. Modifying chart appearance
      12m 29s
    10. Creating text from a table
      1m 41s
  12. 10m 18s
    1. Using Styles
      3m 3s
    2. Creating Styles
      3m 38s
    3. Editing and deleting Styles
      3m 37s
  13. 9m 21s
    1. Creating and using Building Blocks
      4m 27s
    2. Editing and organizing Building Blocks
      4m 54s
  14. 26m 23s
    1. Creating a Mail Merge
      13m 27s
    2. Creating a Data Source
      5m 21s
    3. Merging to create envelopes and labels
      7m 35s
  15. 8m 58s
    1. Sorting text
      4m 15s
    2. Sorting numbers
      2m 11s
    3. Sorting in tables
      2m 32s
  16. 10m 36s
    1. Creating Macros
      5m 40s
    2. Playing a Macro
      1m 46s
    3. Editing a Macro
      3m 10s
  17. 10m 13s
    1. Working with Newspaper Columns
      5m 31s
    2. Working with Parallel Columns
      4m 42s
  18. 24m 13s
    1. Working with Pictures and Clip Art
      10m 23s
    2. Working with Shapes
      5m 10s
    3. Working with SmartArt
      8m 40s
  19. 40m 40s
    1. Tracking changes
      7m 40s
    2. Reviewing changes
      3m 42s
    3. Sending and faxing documents
      3m 39s
    4. Password-protecting documents
      3m 4s
    5. Linking and embedding
      10m 7s
    6. Inspecting a document
      2m 43s
    7. Encrypting a document
      2m 45s
    8. Adding a digital signature
      7m 0s
  20. 30m 12s
    1. Creating cross-references
      3m 41s
    2. Creating a table of contents
      4m 8s
    3. Creating an index
      4m 43s
    4. Creating footnotes and endnotes
      7m 17s
    5. Using hyperlinks
      4m 24s
    6. Using bookmarks
      3m 26s
    7. Using a document map or thumbnails
      2m 33s
  21. 29s
    1. Goodbye
      29s

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Word 2007 Essential Training
7h 8m Beginner Jan 23, 2007

Viewers: in countries Watching now:

From a new interface to timesaving content galleries, the latest version of Word brings a lot to the table. Instructor David Rivers explains each of its new features and attributes, from understanding and navigating its new interface, to using new formatting controls and extensive page layout techniques. Whether new to Word or wanting to learn about the new version, Rivers gives insight for increased productivity and professional documents with Word 2007. Exercise files accompany the tutorials.

Subjects:
Business Word Processing Teacher Tools Education Student Tools
Software:
Word
Author:
David Rivers

Creating footnotes and endnotes

Before we start adding footnotes and endnotes to a document you should know a little bit about what they are and when they should be used. You probably seen both before, that is, if you read. One thing that is not tolerated in the writing community is plagiarism, stealing someone else's text is not allowed. But you can reference that text giving credit where credit is due. Now when you do reference another's writing, you can give credit at the bottom of the page where you're referencing it and that's called the footnote. If you prefer, you can throw all these footnotes at the end of your document, putting them all in one place and these are called endnotes.

Adding footnotes or endnotes in Word is a simple task and Word even counts them for you, keeping track of the numbering so that you don't have to. Let's open up the document, we'll click the Open button on your Quick Access toolbar or the Office button and then Open. And we'll go to the lesson 19 folder here where we're going to open up recipes 19 C, gives that one a click and then open it up. So it just another recipe book here, let's move to page 5, and as we scroll past the table of contents, the introduction and so on and eventually we'll arrive at page 5 where we've got a raspberry cheesecake here.

Alright, let's say this recipe actually comes from another book, and we need to give some credit here. Well, all we'll do is click where we want to put in the footnote number and that would be after raspberry cheesecake. So I'm going to click right there. I'll go up to my References tab now. You can see under the Footnote section here, I have endnotes and footnotes that can be inserted. I'm going to click Insert Footnote and automatically that takes you to the bottom of the current page and you can see a superscript one here. The numbering is automatic. This is the first one, so it's number one. Simple as that.

Now the space is actually taken out of your page not out of your margin. If your margins are set to be an inch at the bottom, they stay an inch. So space is actually taken away from your text to create room for this footnote. So let's type in an actual reference here. Actually, I'm going to put it in double quotes, "The big book of cheesecakes" and we'll put in the double quote, comma, "by Hanifa Jaffer." Let's put in her last name here and why don't we just put in the year as well? 1999.

OK. So there it is and as soon as we did that, as soon as we started entering this information, you can see that up above we've got some buttons here for moving to and fro through the the actual footnotes. So Next Footnote here, if you can see, if we click down, allows us to move from footnote to footnote. Now we only have one so we'll use this actually once we get another one in here if we wanted to. So we'll just click up here in the document itself. If I scroll back up, you can see there is a superscript one up here and as I hover over it, you can see that I'm getting a pop-up of that actual footnote that shows up at the bottom of my page.

Alright, maybe we should add one more just to see what happens next. So we'll go past this one over to the low-fat lemon cheesecake and we'll say that one came from the same book. So we click after cheesecake, we go up to Insert Footnote right here. Give that a click and you can see it's actually number two and we'll enter the exact same text. "By Hanifa Jaffer" and we'll put in the year, 1999.

OK, so now this might be handier here, the Next Footnote button, when we click the drop-down, allows us to move between our footnotes. So go to the previous one, the next one. Just to move around through our document, so there we are on page 5. All right, as we click on page 6 and scroll down you can see the superscript two that shows up after low-fat lemon cheesecake and there's our little pop up. Kind of neat stuff. So that so footnote works. Endnotes are very similar and usually just differ by where they're located, at the end of the document by default.

Usually, you decide to go with all footnotes or all endnotes and not combine them just to avoid confusion. So let's open up another document. We'll go to our Office button and click Open, navigate to the lesson 19 folder right where we were. This time are going to open up a recipe use 19D. So give that one a click and click Open. So the same document, but we don't have our footnotes in here. So if we scroll down to page 5 where we saw our raspberry cheesecake here. You can click after raspberry cheesecake.

This time we're going to go to our References tab and insert an endnote and when we do, the one shows up. It's actually a Roman numeral one and if you look where we are here on the page down at the bottom left corner. It says were on page 30 of 30 at the end of out document. So again, we would type in a reference.

There we go, and now if we wanted to, we can move around our footnotes and our endnotes just by going here. Now, we only have one so next endnote and previous endnote is not going to move us anywhere. But if we do go back to page 5, I'll scroll all the way up here to page 5. You can see what's happened. It's got the Roman numeral one. So that's all there is to inserting an endnote. The numbering's a little bit different by default, and it's at the last page of our document by default as well.

We could take a look at some of the options if we wanted to, and we do that by clicking this little dialogue launcher here in the Footnotes group. So we'll click that, Endnotes is selected, because that's what we're working with right now. You can see the number format is Roman numerals. We can adjust this for footnotes just the same, if we're using footnotes but because it's endnotes, let's move it here to a different format. We'll do 1, 2, 3. We could use custom marks if we wanted to. If we don't like just showing the number, that's a problem. Start at number one continuous or we can have it starting over at each page.

That's up to you and we'll apply these changes to the entire document. So when we click Apply, look at that. It's a little bit different. There's our one and back on page 5 where we're referencing our cheesecake, we see the number one, not the Roman numeral one. Alright, one other option that's kind of cool, if we click this dialogue launcher again, is the option if we wanted to convert our endnotes to footnotes we could. Clicking the Convert button here allows us to covert all our endnotes to footnotes.

Clicking OK would do exactly that. When I click close, you can see now it is actually on page 5 of 30, not on page 30 of 30 and it is a footnote now, not an endnote. So if you decided halfway through, wow, you've got all these endnote in there, you want them to be footnotes instead, it's an easy conversion. Same thing goes for converting from footnotes to endnotes. So remember, don't plagiarize. Use footnotes or endnotes to give credit to those who deserve it.

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