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Creating custom style sets

From: Word 2007: Formatting Long Documents

Video: Creating custom style sets

Style sets in Word 2007 are groups of styles that you can apply to an entire document to quickly and easily format that document and keep a consistent look and feel. You can choose from predefined style sets in Word 2007 or you can create your own and that's what we are going to do in this lesson. We are going to continue to use a same document we have been working with in previous lessons, you can see I have got it here in front of me. If you have been following along you are ready to go, if you've jumped to this lesson however you can go to the Chapter 3 folder and open up HumbugStyle5 from the Exercise Files, and you will see what I see. Now when I click here in my title The Humbugs of the World, you can see in this Styles Gallery up here Heading 1 is selected. That's the Heading 1 style.

Creating custom style sets

Style sets in Word 2007 are groups of styles that you can apply to an entire document to quickly and easily format that document and keep a consistent look and feel. You can choose from predefined style sets in Word 2007 or you can create your own and that's what we are going to do in this lesson. We are going to continue to use a same document we have been working with in previous lessons, you can see I have got it here in front of me. If you have been following along you are ready to go, if you've jumped to this lesson however you can go to the Chapter 3 folder and open up HumbugStyle5 from the Exercise Files, and you will see what I see. Now when I click here in my title The Humbugs of the World, you can see in this Styles Gallery up here Heading 1 is selected. That's the Heading 1 style.

If I go down to my quote down below, on clicking there you can see it highlights Dave's quote, the one we created in a previous lesson. Now this is all part of a group of styles. If I want to quickly and easily change the formatting of my entire document, I can choose a different style set. To do that, I go over to Change Styles, down to Style Set, and there is my predefined style sets. Now as I hover over them I'll see a preview in behind of my document, what it might look like if I were to select these set of styles. Still going to use headings and quotes, but they will be formatted differently in each style set as I move down to Distinctive, slightly different. Elegant, you can see things are shifted over to the right a little bit. Under Fancy, there is some shading and coloring going on. Formal, Manuscript, Modern. Let's say as I move down to Traditional that's the closest to the group of formatting that I want to use, so I'm going to select it.

By choosing Traditional, now I have got a different style set being used. I still have Dave's quote up here, I have still got Heading 1 for example, but the formatting for those styles is different in this style set. Now, if I want to make some changes to the actual styles, I can do that and create my own style set while I do that. So I can use it on future documents, even existing documents where I want to change the formatting. So I'm going to go up here to The Humbugs of the World. This is Heading 1, I literally thing this should look a little bit larger. So I want to increase the font size. Now if I just go up here and change the Font Size, I'll be changing it for that one heading at the top of my page here, it won't affect the rest of the document, I want to reformat the style or modify the style formatting.

To do that I'm going to go over here to my Gallery where Heading 1 is selected, right-click on it, and choose Modify. It's an easy way to get into the Modify Style dialog box. Now here I'm going to see the existing formatting such as the Bold button appears to press it's 12 points, you can see the font that's being used. I am going to bump this Font Size up to 16 points. Now when I click OK, down below I save that change, I see it here in my first heading and as I scroll down through my document I see that it's also applied to other sections of my document using the Heading 1 style. So I have just formatted all of my headings with a different look and feel.

Now, you can continue to do that with your Heading 2s for example, maybe with your quotes. I'm going to go down to my quote here which is Dave's quotes, with it highlighted. I can right-click and choose Modify, maybe I want to make one slight change to it. I want to underline quotes as well. Now, when I click OK, you can see that it's applied now to my existing quote and any other quotes in this document using Dave's quote style will look exactly the same. Now this is the set of styles that I want to save as my own style set. Without affecting the traditional style set I go up here to Change Styles, down to Style Set and now all the way down to Save as Quick Style Set, and when I choose this get to give it a name, I'm going to call this Memoires.

May be this is the set of styles I want to use every time when I create Memoires or apply to existing memoires in all of my documents so that our memoires will have a consistent look and feel to them. Notice that it's being stored in the Quick Styles folder under Microsoft on your computer, so that's where you go to delete them if you no longer want them, and I'll start to pile up in here as you create your own quick style set. When I click Save, I have now saved it, and as I go to change styles down to Style Set, I'm going to go over to Memoires and just click on it, this is the set of styles, now apply to this document, notice that it change to my heading as well as my quote.

If I want to go back, I can go to Change Styles down to Style Set, and if I go back to Traditional and click on it, you can see that it has been unaffected by the changes I made to the style, just because I save them in a new style set. It's important to do it in that order as well, so make your changes first, and then save your style set. I'm going to go back to Memoires because that's the look and feel I want, for this document. I'll then go up and save the changes to this document using my new style set.

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This video is part of

Image for Word 2007: Formatting Long Documents
Word 2007: Formatting Long Documents

43 video lessons · 12396 viewers

David Rivers
Author

 
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  1. 3m 15s
    1. Welcome
      1m 14s
    2. Using the exercise files
      2m 1s
  2. 29m 12s
    1. Types of long documents
      3m 27s
    2. Planning to construct a long document
      6m 4s
    3. Creating a long document from scratch
      11m 39s
    4. Creating a long document from existing content
      8m 2s
  3. 22m 9s
    1. Print Layout view
      5m 12s
    2. Full Screen Reading view
      7m 50s
    3. Web Layout view
      2m 16s
    4. Outline view
      6m 51s
  4. 28m 46s
    1. Viewing and clearing existing styles
      5m 22s
    2. Applying existing document styles
      7m 22s
    3. Unhiding and creating styles
      6m 35s
    4. Editing an existing style
      4m 22s
    5. Creating custom style sets
      5m 5s
  5. 16m 42s
    1. Creating a next page break
      7m 44s
    2. Creating a continuous section break
      4m 40s
    3. Creating an even or odd page section break
      4m 18s
  6. 23m 56s
    1. Page numbering
      6m 31s
    2. Using headers and footers
      8m 26s
    3. Using watermarks
      8m 59s
  7. 23m 5s
    1. Creating and using building blocks
      7m 37s
    2. Editing building blocks
      5m 26s
    3. Working with field codes
      10m 2s
  8. 37m 21s
    1. Creating a table of contents
      8m 4s
    2. Creating an index
      9m 22s
    3. Creating cross-references
      5m 45s
    4. Using hyperlinks
      8m 9s
    5. Using bookmarks
      6m 1s
  9. 37m 16s
    1. Inserting and formatting images
      17m 11s
    2. Linking vs. embedding images
      5m 49s
    3. Using captions with figures
      8m 42s
    4. Generating a table of figures
      5m 34s
  10. 17m 28s
    1. Creating endnotes and footnotes
      9m 13s
    2. Editing endnotes and footnotes
      4m 28s
    3. Converting endnotes to footnotes and back
      3m 47s
  11. 19m 36s
    1. Navigating a long document
      7m 26s
    2. Using AutoCorrect
      12m 10s
  12. 22m 40s
    1. Previewing and printing select pages
      7m 23s
    2. Print layout considerations
      6m 43s
    3. Printing styles and building blocks
      3m 40s
    4. Setting other print options
      4m 54s
  13. 19s
    1. Goodbye
      19s

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