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When you start working with a longer documents, cross references can be helpful when referring to items in your document such as figures, tables and headings. If you've ever read a document that read "see figure 1 below" or "See table 3" or even "Turn to page 5," then you know exactly what a cross reference is. Let's create a couple in a document that's been created for you. So we'll go to our Office button, click Open, navigate to the lesson 19 folder because that's where you're going to fins flyer 19.
Give that a click and then Open. OK. So here's a document that if we scroll through has, there's a figure with a caption and a little further down we'll see a table as well. Now you must have captions for your tables, figures, equations, footnotes, etc. to create a cross reference to them. In this case the caption simply displays the words figure or table and a number. This is what's going to be used in the cross reference. So let's scroll down here into this section that says "a quick tip from the chef" and it's about removing seeds from than a vanilla bean. OK.
"Try using a small wrench" and at the end of this sentence we're just going to click and type in some text. We'll type in the word, actually a couple of spaces, than the word "see" and leave a space. And then this is where we want our reference to show up. So we go up to the References tab on the ribbon here and see we've got Table of Contents, we've got Footnotes and Citations, Captions, Index, Table of Authorities etc. What we really want to put in here is a cross reference so we come back to Captions, we click Cross Reference and you see, we choose a reference type.
And if we click this drop-down, we've got Numbered items, Headings etc. As we scroll down we'll see that there is a Figure here as well. OK, For which caption. It knows in this document there's only one called figure 1. And we can insert a hyperlink that will take us directly to that particular figure if we want. So we click Insert and we'll click Close now to close this dialogue. And you can see it's says "See figure 1". We'll put in a period here and a couple of spaces. Now this becomes a hyperlink, which means you'll see as we hover over it, it says "Control click to follow link." So if I hold down my Control key and I click on figure 1, you can see takes me right to the figure itself.
OK, why don't we just try this with our table down below as well? You can see we've got a table and it's underneath our fall cooking classes. So let's say somewhere else in the document, like at the end of this particular paragraph, we want a reference it. We could then say, again. "Please" - we'll just change the text up a little bit - "Please go to" and then we'll put in our cross-reference there for a table though this time. So when I click Cross Reference, I need to change the reference type to a Table.
Again, Table 1 shows up. I'll insert it as a hyperlink and you can see here also that I can choose to insert a reference to the entire caption, only the label and number, only the caption page number, above /below is another option. So I'm going to choose Only label and number, click Insert. Click Close here and you can see it says "Please go to table 1." Great. Now if I hover over that, it says "Control click to follow link." I hold down Control, press click and you can see it just takes me to the table, it doesn't take me inside the caption like it did for the figure.
Alright, there you have it. Next we're going to explore how to create a table of contents.
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