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Creating cross-references

From: Word 2007 Essential Training

Video: Creating cross-references

When you start working with a longer documents, cross references can be helpful when referring to items in your document such as figures, tables and headings. If you've ever read a document that read "see figure 1 below" or "See table 3" or even "Turn to page 5," then you know exactly what a cross reference is. Let's create a couple in a document that's been created for you. So we'll go to our Office button, click Open, navigate to the lesson 19 folder because that's where you're going to fins flyer 19.

Creating cross-references

When you start working with a longer documents, cross references can be helpful when referring to items in your document such as figures, tables and headings. If you've ever read a document that read "see figure 1 below" or "See table 3" or even "Turn to page 5," then you know exactly what a cross reference is. Let's create a couple in a document that's been created for you. So we'll go to our Office button, click Open, navigate to the lesson 19 folder because that's where you're going to fins flyer 19.

Give that a click and then Open. OK. So here's a document that if we scroll through has, there's a figure with a caption and a little further down we'll see a table as well. Now you must have captions for your tables, figures, equations, footnotes, etc. to create a cross reference to them. In this case the caption simply displays the words figure or table and a number. This is what's going to be used in the cross reference. So let's scroll down here into this section that says "a quick tip from the chef" and it's about removing seeds from than a vanilla bean. OK.

"Try using a small wrench" and at the end of this sentence we're just going to click and type in some text. We'll type in the word, actually a couple of spaces, than the word "see" and leave a space. And then this is where we want our reference to show up. So we go up to the References tab on the ribbon here and see we've got Table of Contents, we've got Footnotes and Citations, Captions, Index, Table of Authorities etc. What we really want to put in here is a cross reference so we come back to Captions, we click Cross Reference and you see, we choose a reference type.

And if we click this drop-down, we've got Numbered items, Headings etc. As we scroll down we'll see that there is a Figure here as well. OK, For which caption. It knows in this document there's only one called figure 1. And we can insert a hyperlink that will take us directly to that particular figure if we want. So we click Insert and we'll click Close now to close this dialogue. And you can see it's says "See figure 1". We'll put in a period here and a couple of spaces. Now this becomes a hyperlink, which means you'll see as we hover over it, it says "Control click to follow link." So if I hold down my Control key and I click on figure 1, you can see takes me right to the figure itself.

OK, why don't we just try this with our table down below as well? You can see we've got a table and it's underneath our fall cooking classes. So let's say somewhere else in the document, like at the end of this particular paragraph, we want a reference it. We could then say, again. "Please" - we'll just change the text up a little bit - "Please go to" and then we'll put in our cross-reference there for a table though this time. So when I click Cross Reference, I need to change the reference type to a Table.

Again, Table 1 shows up. I'll insert it as a hyperlink and you can see here also that I can choose to insert a reference to the entire caption, only the label and number, only the caption page number, above /below is another option. So I'm going to choose Only label and number, click Insert. Click Close here and you can see it says "Please go to table 1." Great. Now if I hover over that, it says "Control click to follow link." I hold down Control, press click and you can see it just takes me to the table, it doesn't take me inside the caption like it did for the figure.

Alright, there you have it. Next we're going to explore how to create a table of contents.

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This video is part of

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Word 2007 Essential Training

85 video lessons · 45621 viewers

David Rivers
Author

 
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  1. 40s
    1. Welcome
      40s
  2. 28m 24s
    1. Getting started with Word
      1m 21s
    2. Understanding the interface
      9m 23s
    3. Navigating the interface
      11m 24s
    4. Navigating documents
      6m 16s
  3. 18m 39s
    1. Creating new documents
      5m 25s
    2. Importing documents
      4m 35s
    3. Saving documents
      5m 41s
    4. Sending documents
      2m 58s
  4. 12m 35s
    1. Using Print Preview
      2m 45s
    2. Using Quick Print
      2m 31s
    3. Setting print options and printing
      7m 19s
  5. 23m 29s
    1. Selecting text
      3m 45s
    2. Formatting text
      5m 2s
    3. Using Find and Replace
      3m 35s
    4. Undo, Redo, and Repeat
      3m 26s
    5. Copying, pasting, and moving text
      4m 37s
    6. Showing formatting
      3m 4s
  6. 20m 30s
    1. Using indents
      3m 52s
    2. Setting justification
      3m 19s
    3. Changing line spacing
      4m 11s
    4. Setting tabs
      6m 10s
    5. Using the Highlighter
      2m 58s
  7. 38m 26s
    1. Changing margins
      5m 54s
    2. Changing orientation
      2m 29s
    3. Page numbering
      5m 41s
    4. Choosing paper size and source
      3m 59s
    5. Headers and footers
      7m 23s
    6. Applying a Page Background
      7m 56s
    7. Using Watermarks
      5m 4s
  8. 20m 10s
    1. Checking spelling and grammar
      4m 54s
    2. Finding synonyms
      3m 37s
    3. Looking up words and translations
      4m 55s
    4. Setting document proofing options
      6m 44s
  9. 23m 19s
    1. Modifying Environment settings
      7m 46s
    2. Modifying Display and Document settings
      6m 47s
    3. Modifying toolbars and keyboards
      8m 46s
  10. 15m 7s
    1. Creating a bulleted list
      7m 27s
    2. Creating a numbered list
      3m 36s
    3. Editing a list
      4m 4s
  11. 55m 28s
    1. Creating tables from scratch
      5m 29s
    2. Creating tables from text
      3m 25s
    3. Inserting an Excel spreadsheet
      5m 3s
    4. Modifying tables
      7m 44s
    5. Formatting tables
      7m 32s
    6. Making calculations in a table
      4m 13s
    7. Creating charts
      5m 44s
    8. Modifying chart data
      2m 8s
    9. Modifying chart appearance
      12m 29s
    10. Creating text from a table
      1m 41s
  12. 10m 18s
    1. Using Styles
      3m 3s
    2. Creating Styles
      3m 38s
    3. Editing and deleting Styles
      3m 37s
  13. 9m 21s
    1. Creating and using Building Blocks
      4m 27s
    2. Editing and organizing Building Blocks
      4m 54s
  14. 26m 23s
    1. Creating a Mail Merge
      13m 27s
    2. Creating a Data Source
      5m 21s
    3. Merging to create envelopes and labels
      7m 35s
  15. 8m 58s
    1. Sorting text
      4m 15s
    2. Sorting numbers
      2m 11s
    3. Sorting in tables
      2m 32s
  16. 10m 36s
    1. Creating Macros
      5m 40s
    2. Playing a Macro
      1m 46s
    3. Editing a Macro
      3m 10s
  17. 10m 13s
    1. Working with Newspaper Columns
      5m 31s
    2. Working with Parallel Columns
      4m 42s
  18. 24m 13s
    1. Working with Pictures and Clip Art
      10m 23s
    2. Working with Shapes
      5m 10s
    3. Working with SmartArt
      8m 40s
  19. 40m 40s
    1. Tracking changes
      7m 40s
    2. Reviewing changes
      3m 42s
    3. Sending and faxing documents
      3m 39s
    4. Password-protecting documents
      3m 4s
    5. Linking and embedding
      10m 7s
    6. Inspecting a document
      2m 43s
    7. Encrypting a document
      2m 45s
    8. Adding a digital signature
      7m 0s
  20. 30m 12s
    1. Creating cross-references
      3m 41s
    2. Creating a table of contents
      4m 8s
    3. Creating an index
      4m 43s
    4. Creating footnotes and endnotes
      7m 17s
    5. Using hyperlinks
      4m 24s
    6. Using bookmarks
      3m 26s
    7. Using a document map or thumbnails
      2m 33s
  21. 29s
    1. Goodbye
      29s

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