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From a new interface to timesaving content galleries, the latest version of Word brings a lot to the table. Instructor David Rivers explains each of its new features and attributes, from understanding and navigating its new interface, to using new formatting controls and extensive page layout techniques. Whether new to Word or wanting to learn about the new version, Rivers gives insight for increased productivity and professional documents with Word 2007. Exercise files accompany the tutorials.
When you hear the word chart, what do you envision? I only asked because there are so many different kinds of charts. You've got organizational charts, bar charts, pie charts. line charts, area, surface, bubble, radar, scatter, stock and more. And guess what? Word makes it possible to create every one of these charts I just mentioned. Of course we're not going to go into each and every chart that you can create in Word but let's create one of the more popular ones to start. The first thing we're going to do though is open up a document. You can go to the Open button on your Quick Access toolbar if you modified it.
Otherwise, Office button and then Open and navigate to the lesson 10 folder and we're going open up this document here labeled annual reports on revenues 1. Give that a click and Open. OK. We're going to click down below where we want our chart to go first of all. So I'm clicking down here to get my cursor underneath the title. Perfect. And if I look at the title of this document, it seems to be a good candidate for a bar chart, also called a bar graph or column style chart. Now the terms that are used in Word could vary slightly from what you're used to but we're going to be using our chart to show a graphical representation of quarterly revenues for the year.
So we want to insert something, we go to the Insert tab on our ribbon. Over here in the Illustrations group is where we find charts. So if we click that, the Insert Chart dialog shows up and look at all of our choices down the left-hand side. Column is selected and column is a bar chart that has vertical bars. Because a little further down the list you'll see that we do have a bar option, but when I click on it you can see that row under Bar is horizontal bars only. We've got Area, there's our Scatter, Stocks, Surface, Donut, there's all kinds to choose from.
We're going to go up to Column here. And let's go 3-D with this one. So if we move over to the fourth option and look at the pop up, it says 3-D clustered column. We've also got stacked, but I like the clustered so I'm going to click on that one before I click on OK. All right. Right away, in the background here on my page, you can see a chart is drawn and the screen is split into 2 here to display the sample data in an Excel worksheet and this is what we're going to edit.
So this screen here contains all of our data. Well, first of all I don't think we need that many rows and columns. So you'll notice that around the outside columns A through D, all way down to row 5, we've got this border and in the bottom right corner, when I hover over it, I get a diagonal arrow. So this way I can click and drag to get the exact number of columns and rows that I need. So actually I want to have one more column. I'm going to drag out to the right. And the number of rows that I need is actually only three.
I'll scroll up here with my mouse until I get three. So make sure you've got a column E and you want to scroll u.p There we go. That's exactly what I want right there. So you can see the default data that's included in the background over here, is just the first two categories, category 1 and 2, I've got series 1, 2, 3 and 4 and some sample data in some of those cells. We're going to replace the data now. And what we're going to do is leave cell A1 blank, that's fine, Series 1, we're actually going to put in Q1, our first quarter, tab with the Tab key over to put in, you guessed it, Q2 and we want Q3 and we also want Q4 in there.
OK. I'm just going to move down and over to the left using my cursor keys on the keyboard. Category 1 I'm going to change it to Sales. I had my down arrow to move down to where it says Category 2 and type in Services. OK, now all I need is some numbers, so I'm in a type in 1.2, this is in millions of dollars. I'm going to tab across, that's going to be 1.45, let's put in 1.5. You can see it's getting a little bit better with each quarter. 1.77. I'm going to move down and over next to Services, let's put in .8.
Tab over. .95, a couple more to go. 1.05. And this is just so you have some sample data to look at in our chart. All right, when I hit Tab, you saw what happened. My area got expanded to include an additional row and I don't want to do that. So I'll just click and drag it straight up. There we go. That's the data I want in my chart. So all I need to do now is actually close this spreadsheet. So I come up here and click the Close button, and right away and I'm brought into my Word document with my graph showing and look up top.
The Design tab is selected underneath Chart Tools, because Word knows were working on a chart. It's currently selected and I can tell by this border that goes all way around the outside of it. OK, this the kind a handy because we can simply change our chart styles now quickly if we wanted to by hovering over some of the selections here and selecting the one that we like best. And this color over here, this color scheme for Style 4 kind of goes with the theme of of our Eat Cake company.
So I'll give it a click to see what that looks like. Look at that. That's perfect right there. All right. To deselect my chart, I just click anywhere in the document, outside of it, and you can see does have a thin border going part way around it. That's very easy, we just created her chart and obviously there's a whole lot more we can do with the chart layout and the appearance and we are going to cover this right after we look at how to edit the chart data after it's in. We're going to do that next.
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