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Creating charts

From: Word 2007 Essential Training

Video: Creating charts

When you hear the word chart, what do you envision? I only asked because there are so many different kinds of charts. You've got organizational charts, bar charts, pie charts. line charts, area, surface, bubble, radar, scatter, stock and more. And guess what? Word makes it possible to create every one of these charts I just mentioned. Of course we're not going to go into each and every chart that you can create in Word but let's create one of the more popular ones to start. The first thing we're going to do though is open up a document. You can go to the Open button on your Quick Access toolbar if you modified it.

Creating charts

When you hear the word chart, what do you envision? I only asked because there are so many different kinds of charts. You've got organizational charts, bar charts, pie charts. line charts, area, surface, bubble, radar, scatter, stock and more. And guess what? Word makes it possible to create every one of these charts I just mentioned. Of course we're not going to go into each and every chart that you can create in Word but let's create one of the more popular ones to start. The first thing we're going to do though is open up a document. You can go to the Open button on your Quick Access toolbar if you modified it.

Otherwise, Office button and then Open and navigate to the lesson 10 folder and we're going open up this document here labeled annual reports on revenues 1. Give that a click and Open. OK. We're going to click down below where we want our chart to go first of all. So I'm clicking down here to get my cursor underneath the title. Perfect. And if I look at the title of this document, it seems to be a good candidate for a bar chart, also called a bar graph or column style chart. Now the terms that are used in Word could vary slightly from what you're used to but we're going to be using our chart to show a graphical representation of quarterly revenues for the year.

So we want to insert something, we go to the Insert tab on our ribbon. Over here in the Illustrations group is where we find charts. So if we click that, the Insert Chart dialog shows up and look at all of our choices down the left-hand side. Column is selected and column is a bar chart that has vertical bars. Because a little further down the list you'll see that we do have a bar option, but when I click on it you can see that row under Bar is horizontal bars only. We've got Area, there's our Scatter, Stocks, Surface, Donut, there's all kinds to choose from.

We're going to go up to Column here. And let's go 3-D with this one. So if we move over to the fourth option and look at the pop up, it says 3-D clustered column. We've also got stacked, but I like the clustered so I'm going to click on that one before I click on OK. All right. Right away, in the background here on my page, you can see a chart is drawn and the screen is split into 2 here to display the sample data in an Excel worksheet and this is what we're going to edit.

So this screen here contains all of our data. Well, first of all I don't think we need that many rows and columns. So you'll notice that around the outside columns A through D, all way down to row 5, we've got this border and in the bottom right corner, when I hover over it, I get a diagonal arrow. So this way I can click and drag to get the exact number of columns and rows that I need. So actually I want to have one more column. I'm going to drag out to the right. And the number of rows that I need is actually only three.

I'll scroll up here with my mouse until I get three. So make sure you've got a column E and you want to scroll u.p There we go. That's exactly what I want right there. So you can see the default data that's included in the background over here, is just the first two categories, category 1 and 2, I've got series 1, 2, 3 and 4 and some sample data in some of those cells. We're going to replace the data now. And what we're going to do is leave cell A1 blank, that's fine, Series 1, we're actually going to put in Q1, our first quarter, tab with the Tab key over to put in, you guessed it, Q2 and we want Q3 and we also want Q4 in there.

OK. I'm just going to move down and over to the left using my cursor keys on the keyboard. Category 1 I'm going to change it to Sales. I had my down arrow to move down to where it says Category 2 and type in Services. OK, now all I need is some numbers, so I'm in a type in 1.2, this is in millions of dollars. I'm going to tab across, that's going to be 1.45, let's put in 1.5. You can see it's getting a little bit better with each quarter. 1.77. I'm going to move down and over next to Services, let's put in .8.

Tab over. .95, a couple more to go. 1.05. And this is just so you have some sample data to look at in our chart. All right, when I hit Tab, you saw what happened. My area got expanded to include an additional row and I don't want to do that. So I'll just click and drag it straight up. There we go. That's the data I want in my chart. So all I need to do now is actually close this spreadsheet. So I come up here and click the Close button, and right away and I'm brought into my Word document with my graph showing and look up top.

The Design tab is selected underneath Chart Tools, because Word knows were working on a chart. It's currently selected and I can tell by this border that goes all way around the outside of it. OK, this the kind a handy because we can simply change our chart styles now quickly if we wanted to by hovering over some of the selections here and selecting the one that we like best. And this color over here, this color scheme for Style 4 kind of goes with the theme of of our Eat Cake company.

So I'll give it a click to see what that looks like. Look at that. That's perfect right there. All right. To deselect my chart, I just click anywhere in the document, outside of it, and you can see does have a thin border going part way around it. That's very easy, we just created her chart and obviously there's a whole lot more we can do with the chart layout and the appearance and we are going to cover this right after we look at how to edit the chart data after it's in. We're going to do that next.

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This video is part of

Image for Word 2007 Essential Training
Word 2007 Essential Training

85 video lessons · 45877 viewers

David Rivers
Author

 
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  1. 40s
    1. Welcome
      40s
  2. 28m 24s
    1. Getting started with Word
      1m 21s
    2. Understanding the interface
      9m 23s
    3. Navigating the interface
      11m 24s
    4. Navigating documents
      6m 16s
  3. 18m 39s
    1. Creating new documents
      5m 25s
    2. Importing documents
      4m 35s
    3. Saving documents
      5m 41s
    4. Sending documents
      2m 58s
  4. 12m 35s
    1. Using Print Preview
      2m 45s
    2. Using Quick Print
      2m 31s
    3. Setting print options and printing
      7m 19s
  5. 23m 29s
    1. Selecting text
      3m 45s
    2. Formatting text
      5m 2s
    3. Using Find and Replace
      3m 35s
    4. Undo, Redo, and Repeat
      3m 26s
    5. Copying, pasting, and moving text
      4m 37s
    6. Showing formatting
      3m 4s
  6. 20m 30s
    1. Using indents
      3m 52s
    2. Setting justification
      3m 19s
    3. Changing line spacing
      4m 11s
    4. Setting tabs
      6m 10s
    5. Using the Highlighter
      2m 58s
  7. 38m 26s
    1. Changing margins
      5m 54s
    2. Changing orientation
      2m 29s
    3. Page numbering
      5m 41s
    4. Choosing paper size and source
      3m 59s
    5. Headers and footers
      7m 23s
    6. Applying a Page Background
      7m 56s
    7. Using Watermarks
      5m 4s
  8. 20m 10s
    1. Checking spelling and grammar
      4m 54s
    2. Finding synonyms
      3m 37s
    3. Looking up words and translations
      4m 55s
    4. Setting document proofing options
      6m 44s
  9. 23m 19s
    1. Modifying Environment settings
      7m 46s
    2. Modifying Display and Document settings
      6m 47s
    3. Modifying toolbars and keyboards
      8m 46s
  10. 15m 7s
    1. Creating a bulleted list
      7m 27s
    2. Creating a numbered list
      3m 36s
    3. Editing a list
      4m 4s
  11. 55m 28s
    1. Creating tables from scratch
      5m 29s
    2. Creating tables from text
      3m 25s
    3. Inserting an Excel spreadsheet
      5m 3s
    4. Modifying tables
      7m 44s
    5. Formatting tables
      7m 32s
    6. Making calculations in a table
      4m 13s
    7. Creating charts
      5m 44s
    8. Modifying chart data
      2m 8s
    9. Modifying chart appearance
      12m 29s
    10. Creating text from a table
      1m 41s
  12. 10m 18s
    1. Using Styles
      3m 3s
    2. Creating Styles
      3m 38s
    3. Editing and deleting Styles
      3m 37s
  13. 9m 21s
    1. Creating and using Building Blocks
      4m 27s
    2. Editing and organizing Building Blocks
      4m 54s
  14. 26m 23s
    1. Creating a Mail Merge
      13m 27s
    2. Creating a Data Source
      5m 21s
    3. Merging to create envelopes and labels
      7m 35s
  15. 8m 58s
    1. Sorting text
      4m 15s
    2. Sorting numbers
      2m 11s
    3. Sorting in tables
      2m 32s
  16. 10m 36s
    1. Creating Macros
      5m 40s
    2. Playing a Macro
      1m 46s
    3. Editing a Macro
      3m 10s
  17. 10m 13s
    1. Working with Newspaper Columns
      5m 31s
    2. Working with Parallel Columns
      4m 42s
  18. 24m 13s
    1. Working with Pictures and Clip Art
      10m 23s
    2. Working with Shapes
      5m 10s
    3. Working with SmartArt
      8m 40s
  19. 40m 40s
    1. Tracking changes
      7m 40s
    2. Reviewing changes
      3m 42s
    3. Sending and faxing documents
      3m 39s
    4. Password-protecting documents
      3m 4s
    5. Linking and embedding
      10m 7s
    6. Inspecting a document
      2m 43s
    7. Encrypting a document
      2m 45s
    8. Adding a digital signature
      7m 0s
  20. 30m 12s
    1. Creating cross-references
      3m 41s
    2. Creating a table of contents
      4m 8s
    3. Creating an index
      4m 43s
    4. Creating footnotes and endnotes
      7m 17s
    5. Using hyperlinks
      4m 24s
    6. Using bookmarks
      3m 26s
    7. Using a document map or thumbnails
      2m 33s
  21. 29s
    1. Goodbye
      29s

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