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Word 2007: Creating Envelopes and Labels
Illustration by Neil Webb

Creating business cards


From:

Word 2007: Creating Envelopes and Labels

with David Rivers

Video: Creating business cards

Business cards are a very popular type of label, often created here in Word 2007. So let's do this starting with a brand-new blank document. We will go up to Mailings as though we are about to create a sheet of labels. So we click the Labels in the Create group and with the Labels tab selected, the first thing we want to make sure is that we are going to be printing a full sheet of the same label. Typically, your business cards are all going to be the same and that's why we want that selected. Next, we need to get the address in here. Now in some cases, the return address that you are used to using might be part of your address anyway.
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  1. 6m 57s
    1. Welcome
      1m 6s
    2. Prerequisites and requirements before you begin
      2m 57s
    3. Goals and expectations for this course
      1m 20s
    4. Using the exercise files
      1m 34s
  2. 21m 13s
    1. Setting up a return address
      3m 3s
    2. Printing a single envelope
      4m 18s
    3. Adding an envelope to your document
      2m 20s
    4. Create envelopes from a template
      2m 32s
    5. Printing a single label
      2m 40s
    6. Printing a sheet of the same label
      2m 22s
    7. Creating labels from a template
      3m 58s
  3. 19m 36s
    1. Creating and selecting recipient lists in Word
      8m 41s
    2. Using an Excel workbook as a recipient list
      3m 23s
    3. Editing a recipient list in Word
      5m 53s
    4. Using Outlook contacts as a recipient list
      1m 39s
  4. 36m 6s
    1. Envelopes and the Mail Merge wizard
      7m 12s
    2. Inserting merge fields
      4m 33s
    3. Setting merge rules
      5m 49s
    4. Matching fields
      5m 57s
    5. Formatting envelopes before merging
      4m 58s
    6. Adding graphics to envelopes
      2m 39s
    7. Saving and reusing envelope files
      1m 46s
    8. Using print options with merged envelopes
      3m 12s
  5. 30m 32s
    1. Labels and the Mail Merge wizard
      6m 19s
    2. Manually merging labels with recipients
      5m 57s
    3. Setting merge rules
      3m 11s
    4. Formatting labels before merging
      4m 18s
    5. Adding graphics to labels
      3m 28s
    6. Reusing existing label files
      2m 29s
    7. Printing merged labels
      4m 50s
  6. 16m 14s
    1. Signing up with an e-postage service
      3m 29s
    2. Printing postage on a single envelope
      4m 42s
    3. Printing postage in a mail merge
      2m 57s
    4. Printing postage with labels
      5m 6s
  7. 25m 57s
    1. Dealing with irregular envelopes
      3m 36s
    2. Dealing with irregular labels
      5m 38s
    3. Preventing text from printing too close to the edge of a label
      4m 42s
    4. Creating business cards
      5m 3s
    5. Creating postcards
      6m 58s
  8. 19s
    1. Goodbye
      19s

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Word 2007: Creating Envelopes and Labels
2h 36m Intermediate Feb 10, 2010

Viewers: in countries Watching now:

In Word 2007: Creating Envelopes and Labels, instructor David Rivers shows how to use Microsoft Word to address, format, and print envelopes and labels. Whether to a single recipient or multiple addresses, timesaving techniques are shown that result in crisp and elegant correspondence. This course covers how to create a recipient list within Word or retrieve an existing contact list from Outlook, and then use the list in Mail Merge to address labels or envelopes. Other topics include customizing labels with graphics, printing electronic postage, and dealing with common printing errors. Exercise files accompany the course.

Topics include:
  • Printing from a sheet of labels
  • Creating recipient lists
  • Using the Mail Merge wizard
  • Printing e-postage
  • Creating business cards
Subject:
Business
Software:
Word
Author:
David Rivers

Creating business cards

Business cards are a very popular type of label, often created here in Word 2007. So let's do this starting with a brand-new blank document. We will go up to Mailings as though we are about to create a sheet of labels. So we click the Labels in the Create group and with the Labels tab selected, the first thing we want to make sure is that we are going to be printing a full sheet of the same label. Typically, your business cards are all going to be the same and that's why we want that selected. Next, we need to get the address in here. Now in some cases, the return address that you are used to using might be part of your address anyway.

So, click the checkbox for Use return address and if you need to, make some changes. For example, click at the very beginning of the first line and type in your name. I am going to type mine in caps and I am going to hit my Enter key twice to leave a blank space. Now that becomes my new return address. It's not my default, unless I choose to change it to my default in a moment, but it's what's going to appear on the business card. Now down below, where we see the Labels section, we want to make sure that our Business Card type Label is selected.

So click the Preview and then just go through the different product numbers until you find when you like, go out and buy that set of business cards. For me, I went out and got the 8869 product type for Avery and you can see it's a 2 inch high by 3.5 inch wide business card and they exist on an 8.5x11 sheet of paper that I will feed through my printer. So, I click OK and that's what's going to be used. I am not ready to print quite yet. We can do some interesting things, like add logos and change the alignment of out text and so on.

So instead, we will create a new document by clicking the New Document button. Here is where you're prompted to save your new return address as the default. If you don't want it to be your default, just click No. It will be used, though, for your business cards and you can see how it shows up on those business cards. Now remember, we are working with a table now that's filled up with text in many of the cells. Notice some of the cells are just spaces in between our business cards. So the first thing we might want to do is change how the text appears.

For example, we might want it to be centered. Well, in this case, we will select the entire table by going to the top-left corner. Click there and that selects all of our cells and now we can go up to our Table tools, click the Layout tab and let's go for Centered vertically and horizontally by clicking the middle icon here in the Alignment group. Now we might want to add a logo and because we are working with a Table, what we do next will need to be copied. So for example, if you want to change your name to be bolded and a little bigger. We would select it, go up to the Home tab, click the Bold button and then just bump it up.

I am going to bump it up to 16 points and I am going to select the company name and simply bold it. I won't change the size. So, you can see how this card looks different from the remaining cards in my table. And in fact, if we want to add a logo here, we could go to the Insert tab, choose Picture. If you have got the Exercise Files, we are going to use our TTLogo and insert it and of course, it's way too big and it's not lined up properly. So, we will resize it.

If we try to move it, we can't and that's because of the text wrapping and position. So if we go to the Position dropdown, in the Arrange group, you will notice In Line with Text is at the top. We don't really want it to be in line with text. We want it separate from our text. So, we want the text to wrap around it. So if we go over here, for example, to this first one, top-left corner, that looks pretty good. As we move around these, we get a real-time preview of the end result. So let's go to the left side center here and select it. Now when we click anywhere in the card to deselect the logo, you can see the end result.

It looks pretty good. Now if you like that, it's a matter of copying everything we have here in this particular cell to the other cells in your table. So you need to click and drag from the top down to the bottom. It may not look like your graphic is selected, but go up to the Copy button, or Ctrl+C, on your keyboard and then select everything in the next cell and paste it. You can see the end result looks pretty good. Now why didn't I just select all of these cells? Because when you click and drag, you are actually going to be selecting the blank cells in between, which are the spacers between your cards.

So you will have to repeat this for each of the individual cards, just select, Ctrl+V, is the keyboard shortcut for Paste. You can see it's pretty quick. Click and drag, Ctrl+V, and then you may have a few more to do as well. And then once you have got all of your cards updated, this is something you would definitely want to save and reuse over and over, as you start to run out of business cards. In fact, when you go to print this, you might want to print several copies and insert several sheets into your printer. But there's a nice-looking business card.

It was easy to create, thanks to the Labels function here in Word 2007 and some handy Table tools.

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