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Creating a bulleted or numbered list

From: Word 2010 Essential Training

Video: Creating a bulleted or numbered list

There are many reasons that you might end up with a list in the middle of your document, or have a document that's only a list. There are three types of lists you can create in Word 2010: bulleted lists, numbered lists, and multi-level lists. Let's look at all three. A bulleted list is a list of items that don't need to appear in any particular order. They are peers. A great example of this is a shopping list. A numbered list is a list where there is a reason that one item might be first or second or third, for example, a list of driving directions.

Creating a bulleted or numbered list

There are many reasons that you might end up with a list in the middle of your document, or have a document that's only a list. There are three types of lists you can create in Word 2010: bulleted lists, numbered lists, and multi-level lists. Let's look at all three. A bulleted list is a list of items that don't need to appear in any particular order. They are peers. A great example of this is a shopping list. A numbered list is a list where there is a reason that one item might be first or second or third, for example, a list of driving directions.

A multi-level list is a list that has major points and then minor points. All three of these types of lists are created using the Commands in the Paragraph group. Let's begin with our bulleted list. I want to take these items and note them as a list. So I am going to select the text first. Then I'm going to choose a bullet. Now, I can simply click this button and choose the default bullet, which is Round, or the last bullet that I chose. To remove the bullets from this list, I can click the same button again, or I can use a different bullet for this list, for example, here's a checkmark.

If I don't like any of the bullets that are there, I might choose to define a new bullet. The way to do that is to open the Bullet list, choose Define New Bullet. I can choose a Picture and turn it into a bullet. I can click Font and format a bullet, typically using Color or Bold, or I can choose an entirely different bullet character. I use the square wingding a lot because when I do, I have the ability to have a list that I can actually check things off in the check box.

Returning to the Define New Bullet dialog box, I'm also going to turn these red, so they stand out. Now, I have a custom bulleted list. To create a numbered list, I'll select the items that are in the list,and then choose either the default numbering style, or click the dropdown and choose a specific numbering style with letters or Roman numerals, for example.

To remove numbering, simply click again to turn it off. With a multi-level list, I'll need to do a little more work. I begin by choosing a Multi-level list. In this dialog box, pay close attention to the difference between lists with simply numbers and letters or symbols, and those that include the word Heading. These actually apply styles to your document, and we'll be discussing Numbered Headings styles in the next chapter. So I'm going to choose a list that has 1 and 1.1, 1.11, and so on.

Initially, all of my items are simply numbered 1 through 6. However, if I choose one of the items and tab, notice that it gets turned into a subpoint, and the same with my second subpoint, and the subpoints of my second point. To remove the numbering from a multi- level list, simply click the dropdown, and choose None, but the tabs that I put it in place to organize this list remain. What if my list doesn't exist already, or I want to create any of these lists on the fly? Let's open a new document, and let's create first a bulleted list.

I'd like to create that bulleted shopping list. I'm going to start with an asterisk at the beginning of the line and a space. Notice as soon as I space, Word says ah! Asterisk, convert to bullet. This is part of Auto Correct. I can turn this off, but I actually like this feature, the ability to quickly create a bulleted list. There is Milk and Bread, and I'd like a Mango, and this is the end of my list. Now, at the end of my list, I can press Enter again, and my list is done.

With a numbered list, notice as soon as I type a number and period and press the Space, or if you prefer if I type once again, automatically a numbered list, Word has turned that feature on. It says Drive north, Turn south. Now, if I insert another item in this list, my list is automatically renumbered. If I delete an item, my list, again, is automatically renumbered by Word.

Perhaps I have some other text, and then I have some other driving directions. Well, I can either begin with 4, or if I simply begin with 1 again and say Drive east, Stop, and I want to add this list to the prior list. Point to the number itself, not the text, the number 1, right-click and say Continue Numbering, and the numbering style will continue into this text. Word will sometimes do this when you don't want it to.

So you can right-click and choose Restart at 1 to have Word stop one list and begin the next. I am going to add a little more text, and then with a multi-level list, if I begin with 1 and say Drive north, and then I tab on the 2, I will automatically generate a multi-level list. Word takes the tab to mean that I'd like to have a lower level. I can Pause, Get some gas. Now, I want to go back one level. I tabbed to get in a level.

I hold Shift and hit Tab to move out a level. Just as I would outline in PowerPoint, I can outline here in Word with a multi-level list. So whether I'm creating a list from scratch, or I'm formatting a list that already exists, I can use the Commands in the Paragraph group in Microsoft Word to make my lists stand out and to give a clear indication whether they are a sequential list or simply a list of items that I need to check off as I can.

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This video is part of

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Word 2010 Essential Training

89 video lessons · 56695 viewers

Gini Courter
Author

 
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  1. 5m 39s
    1. Welcome
      1m 8s
    2. Using the exercise files
      1m 34s
    3. Creating placeholder text
      2m 57s
  2. 33m 47s
    1. Using the Word interface
      8m 56s
    2. Understanding the Ribbon
      8m 10s
    3. Customizing the Quick Access toolbar
      3m 10s
    4. Using Word's document tools
      8m 5s
    5. Using the Navigation pane to find words or phrases in a document
      5m 26s
  3. 30m 53s
    1. Managing documents with Backstage view
      4m 42s
    2. Creating a new document from a template
      5m 11s
    3. Making it easy to find and open documents
      3m 59s
    4. Saving a Word document for yourself or others
      7m 1s
    5. Printing a document and choosing a printer
      3m 33s
    6. Setting print options
      6m 27s
  4. 24m 24s
    1. Selecting text using the mouse and keyboard shortcuts
      4m 57s
    2. Rearranging text using Cut, Copy, and Paste
      7m 38s
    3. Undoing and redoing actions
      4m 8s
    4. Finding and replacing text
      7m 41s
  5. 27m 40s
    1. Understanding fonts
      6m 32s
    2. Working with fonts
      5m 29s
    3. Applying basic formatting
      6m 25s
    4. Changing the case of text
      4m 22s
    5. Using text effects and adding impact to a document
      4m 52s
  6. 29m 44s
    1. Aligning and justifying paragraphs
      2m 55s
    2. Changing line spacing
      5m 2s
    3. Using indents and setting tabs
      7m 20s
    4. Creating a bulleted or numbered list
      6m 11s
    5. Keeping text together through page breaks
      4m 2s
    6. Applying shading and borders to paragraphs
      4m 14s
  7. 50m 10s
    1. Power formatting with styles
      7m 34s
    2. Changing a document's theme
      6m 59s
    3. Changing style sets, color sets, fonts, and paragraph spacing
      3m 31s
    4. Applying Quick Styles and clearing formatting
      5m 18s
    5. Creating a Quick Style set
      6m 24s
    6. Using the Navigation pane with styles
      3m 1s
    7. Easily creating a table of contents
      5m 32s
    8. Restricting formatting to a selection of styles
      4m 58s
    9. Creating a multilevel list using styles
      6m 53s
  8. 48m 1s
    1. Creating a table to organize text
      6m 11s
    2. Converting text to tables
      3m 36s
    3. Formatting tables for readability
      4m 8s
    4. Adding and removing columns
      5m 36s
    5. Sorting table data
      5m 19s
    6. Merging, splitting, and formatting cells to create a form
      8m 53s
    7. Converting a table to text
      2m 41s
    8. Inserting an Excel table for calculations and charts
      7m 18s
    9. Using Quick Tables
      4m 19s
  9. 1h 7m
    1. Illustrating documents with pictures, shapes, and clip art
      8m 43s
    2. Positioning, sizing, and cropping graphics
      6m 11s
    3. Wrapping text around graphics
      4m 54s
    4. Laying out text and graphics with a table
      6m 50s
    5. Adjusting brightness, contrast, and sharpness of photos
      4m 30s
    6. Applying special effects to graphics
      5m 4s
    7. Applying styles to graphics
      5m 40s
    8. Illustrating with charts: Inserting a chart from Excel
      8m 26s
    9. Illustrating with diagrams: Using SmartArt
      10m 22s
    10. Illustrating with screenshots: Capturing screenshots from your computer
      3m 17s
    11. Illustrating with WordArt
      3m 35s
  10. 34m 10s
    1. Understanding building blocks
      3m 41s
    2. Numbering pages and applying headers and footers
      6m 56s
    3. Adding cover pages and blank pages
      3m 50s
    4. Using text boxes for document design
      8m 16s
    5. Creating and saving custom headers and footers
      6m 21s
    6. Creating and saving Quick Parts
      5m 6s
  11. 23m 40s
    1. Setting page margins, page orientation, and paper size
      6m 30s
    2. Inserting sections to organize a document
      5m 17s
    3. Using columns
      5m 23s
    4. Using watermarks, page borders, and colors
      6m 30s
  12. 20m 15s
    1. Checking spelling and grammar
      5m 6s
    2. Setting proofing and AutoCorrect options
      7m 21s
    3. Using the Thesaurus and Research and Translation tools
      7m 48s
  13. 21m 3s
    1. Tracking changes and showing markup
      5m 29s
    2. Accepting and rejecting changes
      4m 35s
    3. Comparing and combining documents
      6m 42s
    4. Coauthoring documents with SharePoint
      4m 17s
  14. 40m 56s
    1. Trouble-free document sharing
      5m 38s
    2. Emailing a document
      4m 4s
    3. Saving a document to a Windows Live drive
      4m 8s
    4. Saving to SharePoint and sharing a document link
      3m 59s
    5. Using Word on the web
      3m 4s
    6. Blogging with a document
      4m 27s
    7. Finalizing and password-protecting a document
      3m 38s
    8. Restricting editing for all or part of a document
      6m 3s
    9. Digitally signing a document
      5m 55s
  15. 25m 18s
    1. Changing Word options
      5m 42s
    2. Customizing the Ribbon
      7m 22s
    3. Creating and playing a macro
      8m 8s
    4. Assigning a macro to the Ribbon
      4m 6s
  16. 31s
    1. Goodbye
      31s

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