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In Word 2007: Creating Envelopes and Labels, instructor David Rivers shows how to use Microsoft Word to address, format, and print envelopes and labels. Whether to a single recipient or multiple addresses, timesaving techniques are shown that result in crisp and elegant correspondence. This course covers how to create a recipient list within Word or retrieve an existing contact list from Outlook, and then use the list in Mail Merge to address labels or envelopes. Other topics include customizing labels with graphics, printing electronic postage, and dealing with common printing errors. Exercise files accompany the course.
Another option in Word 2007 for creating an envelope is to take advantage of the downloadable templates. In this case, we don't use the Mailing tabs at all. Instead, we will go directly to the Office button and select New. Now to follow along with me, you will need an Internet connection, because we are going to go to Microsoft Office Online. Below this heading, we will see a category dedicated to Envelopes. Select that, and you will see a list of downloadable Envelopes, and these are all templates that you can use to add your own information to.
Now many of these will be the type of envelope you print on paper and then cut out and glue yourself, but others are actual envelopes that can be adjusted. For example, there is a Business envelope. When you select any of these templates, you will see a preview over to the right-hand side, as well as a little bit of information about the template. I will scroll a little bit further down because there is many to choose from. We will go down to one of the typical envelopes we would use in the realty business. Let's go to Envelope (Realty Stylish design), and select it.
So there is our preview. Click the Download button and you will download that template, and you will be ready to work with a new file. I am going to go up to my View tab, and you can do the same. If you want to be able to see the entire envelope, select One Page from the Zoom group. Now you get a good feel for the layout. All you need to do now is change the contents. Let's go inside the text box where Company Name appears. I will just click-and-drag across that, and type in our own company name. Now, the formatting is taken care of for us, including the graphics down the left-hand side.
You can then change the address, even your website if you wanted to. I am going to change a part of the website and then you'll also want to change the Delivery address. So I will click inside that textbox and do the exact same thing, select the text and type over. Now if there is no company name, go ahead and just type in a person's name. I am going to type in my own. Then I would continue changing the Address, City, State, and Zip code as well. When you are done, just click outside the textbox to see what the envelope is going to look like.
Now you would load the envelope into your printer, making sure that it's loaded the proper way, and then you would go ahead and print this out just like you would any other document using the Print functionality here in Word 2007. So remember, if you want to spice up your envelopes, you have got a whole list of templates to choose from here in Word 2007.
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